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PRACTICAL COMPUTER TECHNOLOGY

11
Practical Programs – Hand Book

Instructions:

1. Four exercises from Writer and Three exercises from Calc and Impress are to
be practiced in the practical classes.
2. One question from Practical Book with internal choice
3. Distribution of Marks

I. Internal Assessment: 5 Marks

Record Book 5 Marks

II. External Assessment: 15 Marks

(a) Writer or Calc or Impress - Procedure 10 Marks

(b) Execution & Output 5 Marks

Total 20 Marks

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INDEX

Sl. Question Page

Program Name
No. Number Number

OpenOffice Writer - Text Editing and

1 CT1 3
Formatting

2 CT2 OpenOffice Writer - Page Formatting 6

3 CT3 OpenOffice Writer - Table Creation 8

4 CT4 OpenOffice Writer - Table with formula 11

OpenOffice Calc - Creating Worksheet -

5 CT5 13
Using Fill Command

OpenOffice Calc - Creating the Work-

6 CT6 15
sheet -Using Pie Chart

7 CT7 OpenOffice Calc- Creating the series 19

OpenOffice Impress - Presentation about

8 CT8 22
school

OpenOffice Impress - Presentation using

9 CT9 24
Templates - Using Bullets

OpenOffice Impress - Days of the week

10 CT10 26
with picture and sound

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CT- 1 - Text Editing and Formatting

CT-1 Enter the following text

Heaven from all creatures hides the book of fate

All but the page prescribe the present state
A hero perishes or a sparrow fall
Apply the following the command to the text given above
(a) Cut, Copy, Paste using mouse and keyboard shortcut keys
(b) Find “Heaven” and Replace with “God”
(c) Change the font style and color
(d) Align the first line by left, right, center and justify alignments
(e) Align the second line by bulleted or numbered lists
(f) Correct typographical mistake using autocorrect option

Procedure

1. Entering the given text as given below

Heaven from all creatures hides the book of fate
All but the page prescribe the present state
A hero perishes or a sparrow fall
2. Cur, Copy, Paste using mouse and keyboard shortcut keys
(i) Cut and Paste using mouse:
Select any text we want to cut using mouse
Select Edit → Cut [or] click cut icon from Standard tools bar
Insertion point is moved to the place where the text is to be pasted
Select Edit → Paste [or] click Paste icon from standard tools bar
(ii) Copy and Paste using mouse:
Select any text we want to copy using mouse
Select Edit → Copy [or] click Copy icon from Standard tools bar
Insertion point is moved to the place where the text is to be pasted
Select Edit → Paste [or] click Paste icon from standard tools bar
(iii) Cut and Paste using Keyboard:
Select any text we want to copy using Shift + right / left arrow key

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Press Ctrl + X for Cut

Insertion point is moved to the place where the text is to be pasted
Press Ctrl + V for Paste
(iv) Copy and Paste using Keyboard:
Select any text we want to copy using Shift + right / left arrow key
Press Ctrl + C for Copy
Insertion point is moved to the place where the text is to be pasted
Press Ctrl + V for Paste
3. Find “Heaven” and Replace with “God”
Select Edit→ Find & Replace [or] Press Ctrl + F
Find & Replace dialog box appears
Type the word “Heaven” in Search for box
Type the word “God” in Replace with box
Click Replace [or] Replace All command button

4. Change the font style and color

Select the paragraph using mouse or keyboard
Click Font Name list box from Formatting tools bar
Select “Impact” Font
Click Font Color icon, select “Red” color from the color pallet
5. Align the first line by left, right, center and justify alignments
Place the insertion point on the first line
Changing paragraph alignment using mouse and keyboard

Alignment Mouse Keyboard

Left Click icon Ctrl + L

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Right Click icon Ctrl + R

Center Click icon Ctrl + E

Justify Click icon Ctrl + J

6. Align the second line by bulleted or numbered lists

Select the second line
Click on the Bullets icon [or] Number list icon
7. Correct typographical mistake using autocorrect option
Select Tools → Autocorrect options
AutoCorrect dialog box appears

Type the mistakable or replaceable text in “Replace” text box

Type the correct text in “With” text box
Click “New” button
Click “OK” button in the dialog box
Output

God from all creatures hides the book of fate

• All but the page prescribe the present
s t at e
A hero perishes or a sparrow fall
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CT-2 Page Formatting

CT-2 Enter the following text

The very first modern Olympic Games opened in the first week of April
1896. Since the Greek government has been unable to fund construction
of a stadium, a wealthy Greek architect, Georgios Averoff.
1. To the text increase or decrease the margin by ½ inch.
2. Change to original setting using ruler option.
3. Change the page orientation.
4. Insert Topic name as Header and Page number as footer.

Procedure

1. Entering the given text as given below

The very first modern Olympic Games opened in the first week of April 1896.
Since the Greek government has been unable to fund construction of a stadium, a
wealthy Greek architect, Georgios Averoff.
2. Increase or decrease the margin by ½ inch and changing the page orientation.
Select Format → Page option
Page Style dialog box appears
Select “Page” Tab
Change the Left and Right margins as 1.50”
Change the Top and Bottom margins as 1.25”
Select Page Orientation radio button (either Portrait [or] Landscape)

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Click “OK” button

3. Creating Header and Footer:
Get Page Style dialog box from Format→ Page option
Select “Header” Tab
Check the “Header On” check box
Select “Footer” tab
Check the “Footer On” tab
Click “OK” button
4. Inserting a topic name as Header and Page number as Footer
Click on the Header area
Type the topic name as “Olympic Games”
Click on the Footer Area
Select Insert → Fields → Page Number
Output

Olympic Games
The very first modern Olympic Games opened in the first week of April 1896.
Since the Greek government has been unable to fund construction of a stadium,
a wealthy Greek architect, Georgios Averoff.
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CT-3 Table Creation

CT-3 1. Create a table enter the names of the five students and the mark in
three subjects.
2. Change the borders, line style and background color of table.
3. Add to more names and marks respectively

Procedure

1. Creating a table with 6 rows and 4 columns

Select Table → Insert → Table
“Insert Table” dialog box appears
In the Name text box enter Marks as name

Enter 4 in columns spin box

Enter 6 in Rows spin box
Press “OK” button
Entering name and marks in three subjects of five students

NAME TAM ENG MATHS

SARALA. S 56 48 86

RAJARAJAN.
94 76 95
K

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VIMALA. R 88 64 58

PUNITHA. G 55 69 79

PRAVEENA. P 98 97 99

2. Changing the borders, line style and background color of table

Select the entire table using Table → Select → Table
Now, Table Formatting tools bar appears on the screen

(i) Changing the Border style:

Click borders icon from the Table Formatting Tools bar
Select the desired border style
(ii) Changing the Line style:
Click line style icon from the Table Formatting Tools bar
Select the desired line style
(ii) Changing the Background color:
Click background color icon from the Table Formatting Tools bar
Select the desired color from the color palette
3. Adding two more names and marks
(i) To adding two more rows
Select Table → Insert → Row

“Insert Rows” dialog box appears

Enter 2 in Number spin box

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Click “OK” button

(ii) Adding two more students details
NAME TAM ENG MATHS

MUTHUSAMY. D 65 84 68

VANAROJA. S 49 67 59

Output

NAME TAM ENG MATHS

SARALA. S 56 48 86

RAJARAN. K 94 76 95
VIMALA. R 88 64 58
PUNITHA. G 55 69 79
PRAVEENA. P 98 97 99
MUTHUSAMY. D 65 84 68
VANAROJA. S 49 67 59

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CT- 4 Table with Formula

CT-4 1. Create a table in Word processor and enter the names of the five
students and the mark in three subjects.
2. Calculate total marks of each student using formula.

Procedure

1. Creating a table with 6 rows and 4 columns

Select Table → Insert → Table
“Insert Table” dialog box appears
In the Name text box enter Marks as name

Enter 4 in columns spin box

Enter 6 in Rows spin box
Press “OK” button
Entering name and marks in three subjects of five students
NAME TAM ENG MATHS

SARALA. S 56 48 86

RAJARAJAN. K 94 76 95
VIMALA. R 88 64 58
PUNITHA. G 55 69 79
PRAVEENA. P 98 97 99

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Adding one more column:

• Place insertion pointer in last column (ie. in Maths column)
• Select Table → Insert → Column or Click Insert column icon from Table formatting
tools bar
• Type 1 in Amount spin box of Insert column dialog box
• A new column will be inserted next to Maths column
Creating Formula
• Place insertion pointer in Total cell of first student
• Type the following formula = <B2>+<C2>+<D2> and press Enter

Output

NAME TAM ENG MATHS TOTAL

SARALA. S 56 48 86 190

RAJARAJAN. K 94 76 95 265

VIMALA. R 88 64 58 210

PUNITHA. G 55 69 79 203

PRAVEENA. P 98 97 99 294

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CT- 5 Creating Worksheets – Using Fill command

1. Create a worksheet to enter the names and marks of five students in three
CT-5
subjects
2. Find the class average for one subject and copy using fill to the other

Procedure

(i) Creating a new spreadsheet:

a. From Windows Desktop:
Select Start → Programs → OpenOffice → OpenOffice Calc
b. From Star Desktop:
Select File → New → Spreadsheet
A blank spreadsheet appears on the screen
In cell A1 enter as “Name”
In cell B1 enter as “Tam”
In cell C1 enter as “Eng”
In cell D1 enter as “Maths”
(ii) Entering Names of five students and marks for three subjects

(iii) Save the spreadsheet:

Select File → Save [or] Ctrl + S [or] click Save icon
(iv) Finding Subject Average:
In cell A7 enter as “Sub. Average:”
Move the cell pointer to B7
Enter the formula as =Average (B2 : B6)
Select the range by B7 to D7

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Select Edit → Fill → Right

Output

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CT- 6 – Creating Worksheet – Using Pie chart

CT-6 Create a worksheet to enter the following details for five employees

(a) Employee Name, Employee Number, Basic Pay, DA, CCA, HRA
(b) Calculate Gross Pay using Formula
(c) Change the row height and column width
(d) Sort the record in alphabetical order of employee names
(e) Add two more employee details
(f) Delete one employee detail
(g) Create a Line or Pie chart to show the variation of basic pay of the
employees.

Procedure

(1) Creating a new spreadsheet:

(a) From Windows Desktop:
Select Start → Programs → OpenOffice → OpenOffice Calc
(b) From Star Desktop:
Select File → New → Spreadsheet
A blank spreadsheet appears on the screen
In cell A1 enter as “Emp. Name”
In cell B1 enter as “Emp. No”
In cell C1 enter as “Basic Pay”
In cell D1 enter as “DA”
In cell E1 enter as “CCA”
In cell F1 enter as “HRA”
In cell G1 enter as “Gross Pay”
Click on the Row number 1
Now the entire first row selected
Press Ctrl + E [or] click Center align button to align center all the headings
Press Ctrl + B [or} click Bold icon to make the selected headings as Bold
Entering Names and Salary particulars of five employees:

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(a) Saving the worksheet

Select File → Save [or] Click Save icon
(2) Finding Gross Pay
Move the cell pointer to G1
Enter the formula as =SUM (C1 : F1)
Select the range from G2 to G6
Select Edit → Fill → Down
(3) Changing the row height and column width
(a) Changing the Row height:
Click and drag all the row number
Select Format → Row → Height

Change the Row height from the Row height dialog box
(b) Changing the Column width:
Click and drag all the column headings
Select Format → Column → Width

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Change the Column width from the Column Width dialog box
(4) Sorting the records by alphabetical order
Select the range A2 to G6
Click Sort Ascending icon from the main tools bar
Now the worksheet looks like this:

(5) Adding and deleting employee detail

(a) Adding Two more employee details:
Enter the following details of two employees in A7 and A8
PUNITHA. E ED0014 5500 2250 800 1500
PREAVEENA. P GD0054 6500 3250 800 1800

Select the range from G6 to G8 to find the Gross Pay for this two employees
Select Edit → Fill → Down
(b) Deleting one employee details:
Click on the row number 5
Select Edit → Delete Cells
Now the worksheet looks like this:

(6) Creating a pie chart to show the variation of Basic pay among the employees:
• Select the range by A1 to A7 by click and drag

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• Press Ctrl Key and select C1 to C7

• Click Charts icon from the main tools bar [or] Insert → Chart
• ”Chart Wizard” appears on the screen

• Select “Pie” as chart type and check 3D look check box; click “Next button” again
and again to skip next two step
• In the 4th step Enter Title as “Basic Pay Variation of Employees”
• Click “Finish” Button

Output

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CT- 7 Generating the Series

CT-7 Generate the following Series using OpenOffice calc

(a) 3/5/00, 3/12/00, 3/19/00 ……………. 5/28/00

(b) 16, 32, 64, ……….. 2048
(c) 33, 30, ………… 3

Procedure

Creating a new spreadsheet:

(a) From Windows Desktop:
Select Start → Programs → OpenOffice → OpenOffice Calc
(b) From Star Desktop:
Select File → New → Spreadsheet
A blank spreadsheet appears on the screen
(a) Generating Date series:
Select the cells from A1 To A20
Select Edit → Fill → Series
Fill Series dialog box appears

Select Series Type as Date

Select Time Unit as Day
Enter Start value as 3/5/2000

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Enter Stop value as 5/28/2000

Enter increment as 7
Click OK
(b) Generating Number series (Multiplication)
Select the cells from B1 To B20
Select Edit → Fill → Series
Fill Series dialog box appears

Select Series type as Growth

Enter Start Value as 16
Enter Stop value as 2048
Enter Increment as 2
Click OK
(c) Generating Number series (Decreasing)
Select the cells from C1 To C20
Select Edit → Fill → Series
Fill Series dialog box appears

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Select Series type as Linear

Enter Start Value as 33
Enter Stop value as 3
Enter Increment as -3
Click OK

Output

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CT- 8 Presentation about school

Create a presentation with five slides describing your school. Change the
CT-8
background and fonts.

Procedure

Creating a new Presentation

(a) From Windows Desktop:
Select Start → Programs → OpenOffice → OpenOffice Impress
(b) From Star Desktop:
Select File → New → Presentation

“Presentation wizard” appears on the screen

Select “Empty Presentation” and click “Next” button
Select a slide design as “keyboard” and press “Create” button
In the Presentation window
Select a “Layouts” from Right side “Tasks” Pane
Click to add title: Enter the name of the school
Click to add text: Enter a sentence about your school
To insert four more slides

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Right click on the left pane, Select “New slide” [or] “Insert → Slide”
Select a “Layouts” from Right side “Tasks” Pane
Repeat the above steps for other blank slides
Select a “Slide Transition” from Right side “Tasks” pane
To apply transition effect to all the slides, click “Apply to all slides”
To change the background design:
Select Format → Page → Background → Select Gradient
Click “OK”
To Change the font:
Format → Character → Font
Select Font style → Font face → Font size; Click OK
To Start Slide show: Press F5 [or] Select Slide Show → Slide Show

Output

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CT-9 Presentation Using Templates - Using Bullets

Create a presentation using templates and display the function of OpenOffice using
CT-9 bullets in the created slide.

Procedure

Creating a new Presentation

(a) From Windows Desktop:
Select Start → Programs → OpenOffice → OpenOffice Impress
(b) From Star Desktop:
Select File → New → Presentation
“Presentation wizard” appears on the screen
Select “From Templates” and click “Next” button
Select a slide design press “Create” button
In Slides pane, there will be 7 slides
Delete all slides except First slide
To Delete the slide:
Select the slide and right click → Select Delete slide
Click Outline View and enter functions of Openoffice
Click the bulleted list & type the following
• OpenOffice Writer
• OpenOffice Calc
• OpenOffice Base
• OpenOffice Draw
• OpenOffice Impress

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To Start Slide show: Press F5 [or] Select Slide Show → Slide Show
Output

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CT-10 Day Of The Week With Picutre And Sound

Create a presentation to display the days of a week in individual slides and sort them
CT-10 insert appropriate pictures and sound.

Procedure

Creating a new Presentation

(a) From Windows Desktop:
Select Start → Programs → OpenOffice → OpenOffice Impress
(b) From Star Desktop:
Select File → New → Presentation
“Presentation wizard” appears on the screen
Select “Empty Presentation” and click “Next” button
Select a slide design as “keyboard” and press “Create” button
In the Presentation window
Select a “Layouts” from Right side “Tasks” Pane
Click to add title: “Monday”
To insert six more slides
Right click on the left pane, Select “New slide” [or] “Insert → Slide”
Select a “Layouts” from Right side “Tasks” Pane
To Insert a picture in a slide:
Select Insert → Picture → From File → [or] click the insert picture icon
from the Insert tools bar.
Choose any desired picture to be inserted
To Insert a Sound File:
Select Insert → Movie and Sound [or] click the insert Movie and sound
icon from the Insert tools bar.
Choose any desired sound to be inserted
Repeat the above steps for other blank slides
Select a “Slide Transition” from Right side “Tasks” pane
To apply transition effect to all the slides, click “Apply to all slides”
To Start Slide show: Press F5 [or] Select Slide Show → Slide Show
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Output

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Internal Choice for the Exercises

Qno. Question Choice

CT1 Writer - Text Editing and Formatting CT1 or CT7

CT2 Writer – Page Formatting CT2 or CT9

CT3 Writer – Table Creation CT3 or CT10

CT4 Writer – Table with formula CT4 or CT6

CT5 Calc – Creating Worksheet – Using Fill Command CT5 or CT8

CT6 Calc – Creating worksheet – Using Pie Chart CT6 or CT4

CT7 Calc – Generating the series CT7 or CT1

CT8 Impress – Presentation about school CT8 or CT5

Impress – Presentation using Templates – Using

CT9 CT9 or CT2
Bullets

CT10 Impress – Days of the week with picture and sound CT10 or CT3

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