Kathmandu University School of Management

Home Assignment

“Job Analysis: Lecturer at Kantipur Engineering College”

Submitted by:
Dipesh Shrestha
(Roll: 19525)

Submitted to:
Tarak Bahadur KC
Visiting Professor, KUSOM

Course: Human Resource Decision

EMBA 2019
Table of Contents

1 Introduction .........................................................................................................................3

2 Job Analysis .........................................................................................................................4

Job Description: .......................................................................................................................6

Job Specification: ....................................................................................................................7

3 Application Form .................................................................................................................8

4 Vacancy Notice ....................................................................................................................9

5 Identification and Design of Selection Tools ...................................................................... 10

i. Interview ........................................................................................................................ 10

ii. Demonstration Class ....................................................................................................... 10

6 Socialization Programme ................................................................................................... 11

7 Appraisal Form .................................................................................................................. 12

i. Students’ Feedback ......................................................................................................... 12

ii. Teacher’s Semester Report ............................................................................................. 12

iii. Teacher’s Performance Appraisal Report ........................................................................ 15

8 Conclusion ......................................................................................................................... 16

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1 Introduction

Kantipur Engineering College (KEC), Dhapakhel, Lalitpur is one of the leading private
engineering colleges in Nepal. The college was established in 1998 with the basic objective of
creating an excellent platform for the engineering studies in Nepal. With around 100 teachers
and staffs, KEC is currently conducting Bachelors of Engineering (BE) programs in Civil (96
Seats), Computer (96 Seats) and Electronics, Communication & Information Engineering (96
Seats) under the guidelines of the Institute of Engineering (IOE), Tribhuvan University.

Vision: The vision of Kantipur Engineering College (KEC) is to develop the college as a center
of excellence for engineering education in Nepal and South-East Asia.

Mission: Kantipur Engineering College attempts to serve the people of Nepal in order to enhance
the infrastructure development of the country by imparting quality engineering education,
carrying applied research and producing competent engineering manpower.

Objectives:
KEC has been established with the primary objectives to:
 Produce proficient, qualified and socially responsible engineering manpower required to
face the challenges of the country in the new millennium.
 Develop the college as a research and resource center so as to initiate research activities
to strengthen engineering potentialities and to solve problems related to the areas of
engineering in the country.
 Provide opportunities to the citizens of Nepal willing to get engineering education in
different fields at affordable cost.
 Launch different programs to integrate educational and developmental activities.
 Serve as a sustained center for imparting engineering education so as to update and
upgrade the existing engineering manpower.

In order to achieve its objectives, mission and vision, KEC employs more than 50 skilled
faculties in several disciplines and more than 50% of these faculties are lecturers. Hierarchy
wise, the post of lecturers are considered to be as 7th level post. In response to the outflow of
faculties from KEC, it announces the vacancy for the post of lecturer as per the requirement.
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2 Job Analysis
Job Analysis is one of the crucial parts in Recruitment and Selection process in which all the
information related to particular job are gathered and analyzed. It includes content, context and
the human requirement for the job. Here, we will be performing job analysis of following Job:
Job Title: Lecturer
Department: Department of Computer and Electronics Engineering
Position: Full-Time
Report to: Head of the Department (HoD)
One of the primary goals of KEC is to provide quality education to its students and the Lecturers
are the front line employees who directly deal with the students. Lecturers act as a bridge
between college management and the students. In order to be qualified to teach a bachelors level
students, one should be have completed at-least masters’ level in related field. Also, as the
engineering courses are designed to be in English medium, Lecturer shall be required to have
proficiency in verbal and written English. The teaching-learning process is carried out mainly
through class lectures and so a lecturer must be well prepared before conduction any lecture
classes and should have a good presentation skill as well. Along with lectures, students needs to
be encourages in enhancing their learning through tutorials and assignments. So, preparing and
maintaining the standard of tutorials to be provided to students is the responsibility of a lecturer.
Making a group students understand the subject matter of bachelors’ level courses is a big
challenge and at-least one year of teaching experience shall be required for that.
All students are not same and so they need to be evaluated on the basis of their performance.
Examination is one of the basis of evaluation and Lecturers will be required to assist the exam
section in conducting two examinations in an semester. As the department needs to keep track of
the performance of students, it shall be the responsibility of lecturer to provide students’
evaluation reports to the department. No person is perfect, so Lecturer should always try to
enhance their capacity through discussions, trainings and conferences. Acting as the bridge
between college administration and students, lecturers knows more about student psychology and
behavior. So, lecturers can help college management/department by providing such information
which could be crucial in conducting managerial/departmental/managerial activities.
The Job analysis for Lecturer can be summarized in following table:

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 Job Analysis table
Job title Lecturer
Department Department of Computer and Electronics Engineering
Overall goals To transfer knowledge to students in particular subject efficiently.
To facilitate the teaching/learning process in the college.
Job summary To prepare and give Lectures and practical classes in assigned subject to the
students, keep record of students’ performance and evaluate the students. To be in
close contact with students as well as the department and act as the bridge.
Day-to-day tasks Reach the college by 7:00AM and put the attendance
Take regular lecture classes and lab sessions as per the schedule.
- Enter the class of upto 48 students and guide the class
- Deliver the lectures as per the course plan
- In case of lab sessions, demonstrate the task to be done, then guide/monitor
the tasks performed by students
- Address any queries asked by students
- Encourage students to be involved in class/lab activities
- Take attendance and keep record of the performance of students in particular
class/lab.
Report to department regarding students’ performance and other class related issues.
Enhance self knowledge/prepare for the lectures during off-class time
Education / Masters Level in related field is required.
training Training on practical aspects of subject is preferred.
Experience One year experience in teaching.
Skills preferred Good presentation and communication (English) skill
Ability to make others understand the subject matter.
Personality traits Calm, Dependable, Cooperative and Hardworking
Physical Clear and strong vocal is preferred for effective class lectures.
requirements No other special physical requirement.
Salary range NPR 40,000 – 45,000 per month
Provision of Citizen Investment Fund upon request
Additional Working hours 7:00AM to 3:15PM – Sunday to Thursday
requirements Mandatory presence during college hours is required.
of the position Leave must be pre-approved
other important Besides being involved in teaching/learning process, evaluation of students is also
aspects related job important duty. Evaluation must be fair and transparent.
KPI / Success Learning and satisfaction of students.
criteria Performance of Students in Board Exam.
Measured by Feedback from students, evaluation by department and self appraisal.
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In the context where students are expecting the best education from college, lecturer plays
crucial role in providing quality education as well as maintaining good relation between college
and the students. Based on these analyses of the job, following shall be the Job description and
Specification for the post of Lecturer.
Job Description:
Job Title: Lecturer
Department: Department of Computer and Electronics Engineering
Report to: Head of the Department (HoD)
Job Overview: The job of Lecturer is basically to transfer knowledge to students. How
clearly students have understood and performed in examination will reflect his/her success.
For students, lecturer is the face of college and acts as the bridge between students and
management. Their performance is one of the main factors considered in evaluation of the
overall performance of college.
Responsibilities and Duties:
 Lecture Planning and Preparation: Produce schemes of work, lesson plans, assessment
plans, learning materials and any other related activities that impact on the effectiveness
of teaching and learning
 Conducting Lecture Classes according to Schedule: 20 Hrs per week
 Checking and assessing students’ works
 Encouraging personal development of Students via Tutorials and Assignments
 Invigilating Examinations
 Students’ Evaluation through Attendance, Tests and Class performance
 Reporting to Department regarding student performance in the subject
 Collaborating with other academics and lecturers to improve teaching methods and
expand knowledge base.
 Attending and participating in meetings, conferences, training opportunities and
initiatives in and outside KEC.
 Assist the administration in planning the academic and administrative developmental
activities and implementation of the same effectively
Qualifications:
 Master’s Degree in related subject from recognized University
 Teaching Experience of one year or more
 Written and verbal communication skill in English Medium
 Excellent Presentation Skill
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Job Specification:

Position Title: Lecturer

Academic Qualification:
Master’s Degree in related subject from recognized University.
Training:
Training on practical aspects of subject is preferred
Work Experience:
Teaching Experience of one year or more
Knowledge:
Expertise in a particular subject area or areas
Skills:
Excellent presentation skills
Written and verbal communication skills in English Medium
Abilities:
To control the class of upto 48 students
Aptitude:
Sharing knowledge to others
Personality traits
Calm, Dependable, Cooperative and Hardworking

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3 Application Form

Personal Information
Full Name: _________________________________________________
Recent
Date of Birth: __________________ BS _____________________ AD
Passport Size Photo
Gender: O Male O Female

Nationality: __________________________________

Contact Information
Mailing Address: _____________________________________________________________

Mobile No.: ________________________ Land Line: _______________________________

Email Address: _______________________________________________________________

Education Details

Academic Level Board/ Percentage/ Passed

School/College
University CGPA Year
SLC or Equivalent
10+2 or Equivalent
Bachelors Degree
Masters Degree

Professional Experience (Recent On Top)

Organization From To
Department Responsibility
Name (yy/mm/dd) (yy/mm/dd)

____________________
Applicant’s Signature

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4 Vacancy Notice

Vacancy Notice is a tool to attract potential candidates towards the job. It helps in the
recruitment process by expanding the pool of candidates for the post. The vacancy notice shall
include information that potential candidates need to know before applying for the job. It cannot
have any false information and major information that would attract potential and qualified
candidates, shall not be missed.

Following is the Vacancy Notice for the post of Lecturer at Kantipur Engineering College.

Kantipur Engineering College announces application for full-time faculty in following

disciplines:
1. Computer Engineering
2. Electronics and Communication Engineering

Post: Lecturer
Job Requirement:
- Take lecture classes of bachelors’ level engineering students
- Maintain a good teaching-learning environment in class
- Evaluate the students by class performances and tests
- Report the class progress report to the department
Minimum Qualification: Master’s Degree in related area
Experience: 1 year Teaching Experience in any field
Salary: NPR 40,000-45,000 Monthly (including basic salary and allowances)
Leave Facility: Upto 24 days Paid Leave per year (pre-approval is mandatory)
Working Hours: Sunday to Thursday, 7:00AM to 3:15PM
Transportation facility available inside Kathmandu valley.

Interested candidates are required to submit their Application along with Cover Letter
and CV at vacancy@kec.edu.np

Apply before 20th Baishakh, 2076.

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5 Identification and Design of Selection Tools

After the vacancy notice, the applicants who fulfill required criteria shall be called for interview.
Evaluation of candidates shall also be done from the demonstration class given by the shortlisted
candidates from interview. Final selection of candidates shall be done on the basis of their
performance in interview and demonstration class. So, basically, two tools- Interview and
Demonstration Class, shall be used for the selection of lecturer.

i. Interview
This tool shall be used to evaluate the knowledge of the candidate in the subject as
well as to assess their attitude toward job and college. Expert in particular subject
area shall be called from Institute of Engineering, Pulchowk Campus as one of the
member of interview panel. Other interview panel members shall be Principal, Vice
Principal, Head of Department (HoD) and Deputy HoD.

Any candidate below threshold level in the evaluation shall be immediately rejected.
Other candidates shall be shortlisted on the basis of their performance in interview.
The interview marks of the candidates shall be kept confidential among the interview
panel.

ii. Demonstration Class

Basically, this tool shall be used to evaluate the presentation and communication skill
of the candidate. This tool is helpful to evaluate the aspects like how the candidate
handles the class, deliver the knowledge, answer the queries, manages the time etc.
For the demonstration class, candidates are required to deliver a lecture in particular
pre-assigned topic. The audiences in the demonstration class shall be Principal, Vice
Principal, HoD, Deputy HoD and other teachers from the department. Feedback is
collected from everyone present in the class and evaluation is done on the basis of
this feedback.

The evaluation marks from interview and the demonstration class shall be added and candidate
with highest point is referred for selection by HoD to the Principal. If no other issues found, the
referred candidate shall be appointed as a full-time lecturer of KEC by the Principal.

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6 Socialization Programme
The newly appointed Lecturers shall be oriented soon after the appointment date. The orientation
and socialization program is important to acquaint newly appointed Lecturers about the college
and to make them comfortable in new working environment for them. Following modality shall
be implemented for orientation / Socialization Programme.

Kantipur Engineering College

Orientation / socialization Programme
for
Newly appointed Lecturers

Aim and objectives: To orient the newly appointed Lectures about the overall environment of
the college. The rules, regulations, policies and culture of the college are to be shared in this
programme.
Approach and methodology: Presentations by the key personnel of college shall be helpful to
newly appointed Lecturers to be familiarized with them. Also, interaction with the current
teachers and staffs and the lunch with them will allow newly appointed Lecturers to know their
new colleagues and socialize with them.
Session allocation:
S.N. Activities Time
1 Welcome Speech by Principal 08:00 AM - 08:30 AM
2 Presentation by Vice Principal on rules, regulations and policies
08:30 AM - 09:30 AM
of the college
3 Presentation by HoD on overall working environment of the
09:30 AM - 10:00 AM
department
4 Interaction session between department teachers and newly
10:00 AM - 10:45 AM
appointed Lecturers.
5 Closing Remarks by Principal 10:45 AM – 11:00 AM
6 Lunch programme at College Canteen 11:00 AM – 12:00 PM

Participant profile: All the teachers of the department

Duration: 4 Hrs
Date: 2077/01/25
Time: 08:00 AM – 12:00 PM
Venue: Conference Hall, Kantipur Engineering College
Programme budget: NPR 40,000
Programme management team: Team of department teachers led by HoD

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7 Appraisal Form

Evaluation of Lecturers shall be done from three levels-

i. Students’ Feedback for Teachers

ii. Teacher’s Semester Report
iii. Teacher’s Performance Appraisal Report

i. Students’ Feedback
Before the end of every semester, feedbacks from students are collected for each teacher. The
feedback shall be used for teacher’s evaluation and performance improvement. The feedback
report shall be kept confidential with the department. The aggregated report shall be disclosed
only to respective teacher after the teacher submits students’ marks and evaluation report to the
department. Following form shall be used to collect students’ feedback.

Kantipur Engineering College

Dhapakhel Lalitpur
Students Feedback for Teachers
Teacher's Name: Subject:

Please fill on the form sincerely and without any biasness.

Please use tick mark (√) to your choice.
Teachers’ Performance Excellent Satisfactory Unsatisfactory
Subject Command
Teaching Methodology and Delivery
Timely Course Completion
Tutorial and Extra Help
Frequency of Students Evaluation
Student’s Comment:

ii. Teacher’s Semester Report

Every teacher shall submit their semester report to the department. This report is a self appraisal
of the teachers which is referred by the department for teachers’ valuation. This report includes
the involvement of particular teacher in different activities during the semester and also the board
examination performance of students taught by the teacher. Following form shall be used to
collect teacher’s semester report.

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 Kantipur Engineering College
TEACHER'S SEMESTER REPORT
Name of Teacher: ________________________

Department: _____________________________

1. Class Load
Program
Year/Part
Subjects
Nos. of class assigned Theory
(assigned in routine) Practical
Actual Nos. of class Therory
occurred Practical
Nos. of unpaid extra Theory
classes taken (not in routine) Practical
Nos. of paid extra classes Theory
taken (not in routine) Practical

2. Course Delivery
Program
Year/Part
Subjects
Nos. of topics delivered
Nos. of tutorial given
Development of teaching materials
(Compilation of old question paper; development
of lab manual, instruction sheet, course manual,
lesson planning; preparation of close session
questions, examinations questions, etc.

3. Evaluation of Students
Program
Year/Part
Subject
Nos. of class tests
taken
Nos. of assessments
taken
80% and above
Marks obtained by 60 - 79%
the students (Final 40 - 59 %
Exams) Failed
Passed %

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4. Other Professional Responsibility
I. Assigned responsibility (like involvement in committees or any):

List of Work accomplished:

II. Field trips/visits involvement:

Nos. of field trips involvement: (also specify) -

Nos. of days stayed outside Kathmandu for field trip -

III. Involvement in training, seminar and workshops/ consulting work

(Write in points by specifying the title, date, and organizer of the workshops, trainings or seminars. Also
specify if you are involved in any projects carried by the department or college like software
development, unpaid in-house trainings, printing material designing, website update, etc.)

IV. Maintenance of student's record: (Specify, if you have maintained records of the students you have
taught)

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 iii. Teacher’s Performance Appraisal Report
After the feedback from students and semester report from teachers are collected, the department
shall fill the following appraisal form and forward to upper management.
Kantipur Engineering College
TEACHER'S PERFORMANCE APPRAISAL REPORT

Name of the Teacher:

Department:
Performance Evaluation
Performance Indicator
Departmental Evaluation Comment
1 Class loads and class occurrence 8 4 0

Development/ Utilization of
2 8 4 0
teaching methods and materials

3 Effective use of class time 4 2 0

4 Students' acceptance 12 6 0

5 Students' results 10 5 0
Effort to improve the student's
6 8 4 0
performance
Maintain necessary student
7 8 4 0
records
Demonstrate concern for learning
8 6 3 0
environment
Participate in academics and
9 10 5 0
other college activities
Collaborate with others to fulfill
10 6 3 0
responsibilities
Accept and fulfill assigned
11 responsibilities and duties in a 10 5 0
prompt and efficient manner
Follow rules, regulation or
12 procedures that are established 10 5 0
by the college
TOTAL POINTS

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8 Conclusion

Katipur Engineering College has a long history in engineering education sector. Lecturers are the
important human resource for any educational institution. The college should be very careful in
recruitment and selection of Lecturers so as to appoint the best candidate. Recruitment process
should be efficient so that strong potential candidate do not miss out and the selection process
must be fair and with no biasness. The above mentioned processes for recruitment and selection
are standard and widely accepted in several organizations.

The orientation and socialization programme is very important to acquaint the newly appointed
Lecturers about the rules, regulations and policies of the organization. Also, socialization
programme helps new Lecturers know their colleagues and to be comfortable in their new
working environment. The designed orientation / socialization model shall be effective in
achieving these outcomes and fit the new lecturer in college environment.

It is very important to fairly evaluate the employees and reward/promote them on the basis of
their evaluation. The evaluation of the Lecturer is mainly related to how satisfied the students are
from his/her teaching and how well then understand the subject matter. Department shall analyze
every aspects so as to effectively evaluate its lecturers. Any biasness in evaluation shall lead to
dissatisfaction and demonization for the Lecturers and it will directly affect their performance.

Any mistakes, misunderstanding or miscommunication may directly affect the performance of

Lecturer and so the performance of entire college. Hence, Kantipur Engineering College shall be
very careful regarding recruitment, selection, orientation, socialization and appraisal of its most
important human resource- the lecturers.

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