Business Administration

Assignment

1. Briefly explain what you understand by the term organizational goals.

Answer: Organizational goals are strategic objective that a company’s management

establishes to outline expected outcomes and guide employee’ efforts.

There are many advantages to establishing organizational goals: They guide employee

efforts, justify a company’s activities and existence, define performance standards,

provide constraints for pursuing unnecessary goals and function as behavioral. For the

goals to have business merit, organizations must craft a strategic plan for choosing and

meeting them.

Importance of organizational goals

Goals help define a company’s assist its business growth and achieve its financial

objectives. Setting specific organizational goals can also help a company measure their

organization’s progress and determine the tasks that must be improved to meet those

business goals. Goals need to be specific, measurable, achievable and timely. By

setting clear, realize its vision. Goal setting and attaining them can also help an

organization achieve increased efficiency, productivity and profitability. Organizations

should clearly communicate organizational goals to engage employees in their work and

achieve the organization’s desired ends. Having a clear idea of organizational goals

help employees determine their course of action to help the business achieve those

goals. Employees should also be equipped with the proper tools and resources as they

do their work to help meet the overall organizational goals. Setting goals can also help
companies evaluate employee performance for example, creating individual employee

goals that support overall organizational goals and measuring individual performance

against those individual goals. While an organization can communicate its

organizational goals through formal channels, the most effective and direct way to do so

is through employees’ direct supervisors. This enables managers to work with their staff

do develop smart specific, measurable, achievable, realistic and time – bound goals that

align with the organization’s goals. Setting organizational goals also helps build

workplace harmony because it makes employees work towards attaining similar goals.

2. Differentiate between public and private limited companies?

Answer: A private company can’t trade its shares in general public while a public

company can sell its share in public.

3. Differentiate between a leader and a manager?

Answer: The main difference between leaders and managers is that leaders have

people follow them while managers have people who work for them. A successful

business owner needs to be a strong leader and manager to get their team on board to

follow towards their vision of success.

4. What is a problem and how can you tell that there is a problem in a company?

Answer: A problem is a situation that is harmful and need to be resolve at work place.

Below mention are some of the examples which we can face during work:

1. Health care

2. Safety environment
 3. Government regulations

If we have health care related issues at work place, we should immediately inform the

concern department in writing to avoid any big loss.

5. Explain the three decision making conditions that management face?

Answer: Everyday a management have to make hundreds of decisions in the

organization. Management do not function in a theoretical world, but they function within

the reality that many things are not know. There are the conditions that management

may face as the make decisions.

1: Certainty

2: Risk

3: uncertainty

1: Certainty: A state of certainty exists only when the management know the available

alternative as well as the condition and consequences of those action. There is little

ambiguity and relatively low possibility of making a bad decision. It assumes that

management has all the necessary information about the situation. Hence, decision

under certainty means a perfectly accurate decision will be made time after time of

course, decision making under certainty is rare.

2: Risk: a state of risk exists when the management is aware of all alternatives but is

unaware of their consequences. The decision under the risk usually involves clear and

precise goals and good information but future outcomes of the alternatives are just not
known to a degree of certainty. A risk situation requires the use of probability estimates.

The ability to estimate may be due to experience, incomplete but reliable information or

intelligence. Statistical analysis can be applied to the calculation or probabilities for

success or failure.

3: Uncertainty: In today complex environment most significant decisions are made

under a state of uncertainty where there is no awareness of all the alternatives and also

the outcomes even for the known alternative. To make effective decisions, management

must require as much relevant information as possible. Such decisions require creativity

and the willingness to take a chance in the face of such uncertainty. In such situation’s

managers do not even have enough information to calculate probabilities and degrees

of risk. So statistical analysis is of no use. Hence managers need to make certain

assumptions about the situations in order to provide a reasonable framework for

decision making. Intuition judgment and experience always play major roles in the

decision-making process Ander conditions of uncertainty. Hence in conclusion we can

say that greater the amount of reliable information the more likely the management will

make a good decision hence management should make sure that the right information

is available at the right time.

6. Discuss the benefits of having a computerized stock management system?

Answer: Computer is an important part of stock management system. Computerized

stock management systems are important to business in various ways. Computerized

stock system helps businesses by making their staff efficient, productive and save their

valuable time.
 7. Describe the responsibilities and role in the organization of the database

administrator?

Answer: The database admintrator plays a key role in handling these extremely

sensitive data across the departments of an organization. The database administrator’

foremost work profile is to ensure the data creation, availability storage protection from

corruption or loss or errors facilitate easy retrieval of a part or the whole as required. Its

advantages in brief and investigate the primary roles of a database administrator.

ROLES AND RESPONSIBILITIES OF DATABASE ADMINISTRATOR

1.System/ Applications installation

2. assists during the installation

3. Identify staff’s problem and resolves it

4. Monitors all database resources

5. Ensures maximum service

6.updates software, hardware, and services

7.Handle the database and data -driven system

8.Troubleshoot the problems if only

9.Remodeling &upgrade of projects

8. What are the skills ideally needed for facilitation of training?

Answer: Communication skills. A good facilitator encourages open communication

active listening comprehension of the message that the speaker is conveying requires
active listening. Report building, Structuring and recording facts and feelings,

developing synergy, Effective techniques questioning, writing notes. Create an inclusive

environment. Communicate clear guidelines and instructions

9. Explain the advantages of using E-mail marketing?

Answer: One of the most obvious advantages of email marking is its Lower cost

compared to mainstream marking channels. There are no print or postage costs and no

fees paid in exchange for exposure on a certain billboard magazine television channel.

In one time you can send email lot more peoples address cc, vcc .

10. Discuss the different types of meeting technologies that make it easy for virtual

teams to interact.

Answer: For any business to succeed it has to use improved communication tools

communication helps in the flow of information which in return accelerates the rate of

decision making in the organization or business. Virtual meeting is becoming more

popular many business owners and organization are resorting to virtual meetings

because they save time. You can use web -conferencing tools to communicate with

employee’s customer suppliers and business partners. All web- conferencing tools

support video chat so both parties will see each other’s and this will make the

communication so real and effective .Most of these virtual conferencing tools will require

participants to install a web conference software on their devices some can even be

used smart – phones so you simply download a virtual meeting mobiles application and

start attending meeting via your smartphone .

Skype: Many professionals have found skype as the best virtual meeting technology

skype can be used by business family’s organizations and individuals. Skype has a free

package and a paid package. For the free package both parties have to install skype on

their devices and then connect with each other via the network calls made from skype to

skype are free of charge. You can decide to turn on a video calls so that you both see

each other. Then the paid version will allow a skype user to all a non-skype user on

mobiles phones or landline. For small business you can create a company group

account so that you all collaborate at the same time during the meeting you can share

screens with each other vis skype you can share files.

Why is skype good.

 Its free

 Easy to use

 Works on mobiles phones

 Low costs

 Supports group video conferencing

 Comes in different languages