DIOCESE OF JAMAICA AND THE CAYMAN ISLANDS

THE QUEEN’S SCHOOL

INFORMATION TECHNOLOGY
SCHOOL BASED ASSESSMENT

Spreadsheet Management
Database Management
Word Processing
Problem Solving
Program Implementation

SUBMISSION YEAR 2019

The Queen’s School InfoTech SBA 2019

PROJECT DESCRIPTION
Fitness Junkies is a new elite Gym that has been recently developed in Jamaica with
Branches in Kingston, Spanish Town and Montego Bay. Weight watchers from all across the
country have been targeted since the opening of the first location in Ligunea, St Andrew. As the
gym continues to grow in membership, the manual record keeping has become inadequate in
managing the day to day transactions within the business. Customers from time to time return to
request information such as their membership expiration date having lost their receipts and when
the books are sent to the accountant, this information becomes unavailable. As a result of this and
other issues, the owner of the gym is requesting that a suitable measure be put in place to allow for
better management of the affairs of the gym.

The Marketing team at the gym has included some attractive rates and benefit packages and
as such has advertised special rates for membership and exclusiveness. The team has granted a
special rate for civil servants which include all government workers. Additionally, they have
instituted a AIC membership program where members have access to a personal trainer. All other
members have to pay for a personal trainer if they so desire. The membership types are therefore:
STU – Students, PRV- private members, CSV – Civil Servants and AIC – All inclusive members.
The base monthly charges for each of the members are outlined below. Please bear in mind that
private members and civil servants may choose to pay for a personal trainer at their monthly
renewal at a cost of USD $65.00. In addition, to the membership fee, members are required to pay a
minimum fee of USD $4.75 for each use of the gym.

Member Type Amount

STU USD $45.75

CSV JMD $75.75

PRV USD $100.00

AIC USD $200.00

You have been contracted to utilize suitable word-processing, spreadsheet, database

management as well as programming application to design and implement computer-based
solutions to the tasks involved in the management of membership and payment details. The owner
would like to first see a simulation of the process before giving the go ahead to implement. The
prototype of the new system should be done with a sample of the current members. If the systems
that you design prove to be effective, it will be implemented promptly.

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 SPREADSHEET
The owner of Fitness Junkies Gym has mandated that you design a spreadsheet that will
accept pertinent data from the three locations on customers which will include: their personal
information, gym usage and payment information as well as keep track of the expenses that the
gym incurs over the period. To properly track the information being used, the owner has asked
that you only use information for those persons who joined between October 1 and December 31,
2018. The Spreadsheet should also track the day to day activities of the Gym over these four
months.

TASK A
1. Open Excel and save as YourLastName_YourFirstName_Fitness_Junkies.
2. Change the page size to legal and the orientation to landscape.
3. Insert your full name as a header (right section)
4. Rename Sheet 1 to Members Info that will record the following data for each Member: ID
Number (Which is a 6 character code which begins with their membership type, Eg
PRV635), Title. Last Name, First Name, Address, Parish, Telephone, Gender and
Membership Code and Gym Location.
5. In row 1, add an appropriate sheet heading for the information.
6. Populate the sheet with ten (10) persons per location.
7. The Sheet should be sorted by Location (Ascending Order), then by Last Name, Then by First
name.

TASK B
8. Move on to a new sheet in your workbook, rename the sheet to October.
9. Change the page size to legal and the orientation to landscape.
10. Insert your full name as a header (right section)
11. Using the information in the Members Info sheet, insert the information for the members
such that it will include payment information for the month of October. The worksheet should
track: ID Number, Last name, First Name, Membership Code, Trainer (yes or no), Sessions
attended for Week 1, Week 2, Week 3 and Week 4, Total sessions, Fee due, membership fee,
Trainer Fee and the Total.

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ID Num Last Name First Mem Week 1 Week 2 Week 3 Week 4 Total Fee Mem Trainer Trainer Total
Name Code Sessio Due Fee Fee
ns
STU097 Anderson Kelly STU 5 4 6 1 16 USD USD Yes USD USD
$140.0 $45.75 $65.75 $187.5
0

12. In another area of your worksheet, copy the table below and name it Membership. Using an
appropriate Spreadsheet feature, assign the membership fees based on the membership
code.

Membership Code Description Membership Fee

STU Student USD $45.75
CSV Civil Servant JMD $75.75
PRV Private USD $100.00
AIC All Inclusive USD $200.00

13. Insert two new columns to the right of Total and label them Discount and Final Cost
Respectively. A 5% discount of is given on the Total amount due for all students who have a
total session greater than 12 for the month. A similar discount of 3% is given to Private
members who have a total session greater than 20 for the month. The Final Cost (USD) is
calculated as total – discount.

14. Some members opt to pay their totals in Jamaican dollar (JMD) insert another column to
compute this Final Cost (JMD) at a rate of USD $1.00 : JMD $120.00.

15. Be sure to compute all column and row total where applicable. You are also required to add
formatting features as is necessary.

16. Save all the work and name the worksheet October.

TASK C
17. Change the page size to legal and the orientation to landscape.
18. Insert your full name as a header (right section)
19. On a new worksheet copy the headings used in the October spreadsheet and record the
information on all the members of the Gym for the month of November.

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20. Given the increased publicity, a number of new members have come on board. Add the
following members who have joined in November.
A. Spanish Town: Joan Spalding (Student), Two Civil Servants, Andrew Churchill and Nadia
Spence and 2 Private Members, Avagale Palmer and Marcus Stephenson.
B. Kingston: Kimmie Spencer and Duval James (PRV) members.
C. Montego Bay: Annmarie Jacobs (STU), Joshua Stuart (PRV), Lisa Sterling (CSV) and Tia and
Tania Spence (Private Members).
D. Due to inflation, the exchange rate has changed to USD $1.00 : JMD $130.00
21. Make these adjustments to your spreadsheet and be sure to update the Members Info sheet
with their personal Information.

TASK D
22. On a new worksheet copy the headings used in the November spreadsheet and record the
information on all the members of the Gym for the month of December.
23. Change the page size to legal and the orientation to landscape.
24. Insert your full name as a header (right section)
25. A few members have violated the Gyms user policy and have been barred from renewing their
membership. These members include: Avagale Palmer, Joshua Stuart and Andrew Churchill.
Update ALL the appropriate tables to reflect the updates.

26. For the month of December, the following has come into effect as well:
a) The exchange rate has changed to USD $1.00 : JMD $132.00
b) The 5% student discount has changed to 7%
c) The 3% Private Member Discount has changed to 2%.
Update the December Sheet with the above information.

TASK E
27. Sort the data by programme code in descending order then by last name in ascending order.

28. In an area of your December Sheet, use complex criteria to extract all members who use
trainers and are private members or civil servants.

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29. Generate an appropriate chart to show what portion of the total final cost is contributed by
user fees, membership fees and trainer fee. Include appropriate labels for your chart (label your
axes and put a title). Save this chart on a new sheet called Revenue.

30. Generate an appropriate chart to compare the usage of five of the members who were
extracted (in question 24). Include appropriate labels for your chart (label your axes and put a title).
Save this chart on a new sheet called Usage.
Month and year of completion.

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 Assessment
Criteria

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 SPREADSHEETS [20 MARKS]
MARK STUDENT’S
PROCESSES KEY SKILLS ALLOCATION MARK
The effectiveness with  Demonstrating awareness of the 1
which students use pre- existence of appropriate formulae
defined systems functions  Use of appropriate formulae to solve 2
to form arithmetic, logic numeric problems
and relation expressions.  Replicating formulae 1
 Use of range names, relative and absolute
addressing formats 2
(6)

The effectiveness with  Copying data

which students  Moving data
manipulate the  Use of formatting features to allow clarity
spreadsheet. of display
 Inserting page breaks appropriately
 Deleting and inserting rows such that
formulae remains unaffected (2)

The effectiveness with  Setting up primary and secondary key 1

which students use the fields
search and sorting (1)
facilities.
The effectiveness with  Creating appropriate charts to represent 3
which students perform data
graphic operations to - Bar, pie, line from spreadsheet data
present information  Labelling charts appropriately
1
 Comparing different series of data on a
single bar chart or line graph 1

(5)
The effectiveness with  Conceptualizing a solution using
which students use spreadsheet
spreadsheets to solve - Select appropriate column and row 1
specific problems. labels
- Layout spreadsheet to permit easy 1
additions and deletions
- Use constants in cells instead of 1
placing values directly in formula 1
 Organizing spreadsheet so that data can
easily be interpreted
 Extracting data to allow summary 2
information
(6)
TOTAL MARKS FOR SPREADSHEET 20

Adapted from MBHS 2016, Prepared By K. Edwards

Adapted from MBHS 2016, Prepared By K. Edwards