Quality Academics MAY/JUNE 2017

C A R I BB E A N E X A M I N A T ION S COUNCIL

SECONDARY EDUCATION CERTIFICATE EXAMINATION

INFORMATION TECHNOLOGY

Paper 03 – School-Based Assessment

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Rationale for SBA

The SBA is designed to give students the opportunity to demonstrate, on a timely basis, their ability to solve
problems using computer applications such as:
                  Database Management
                  Spreadsheet
                  Word Processing
                  Programming Language

Students must ensure they have the necessary backups of their work as this will alleviate any undue delay of
submission caused by malfunctioning thumb drives, hard drives, etc. A good backup is for students to email
their work to themselves periodically.

The SBA project is marked out of 90 and is worth 30% of your final CXC-CSEC examination grade.

DESCRIPTION OF THE PROJECT

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DASHY’S BOUTIQUE is a prominent clothing business located in Sunshine Mall in St. Ann in the island of
Jamaica. The business has been using the manual methods of operations in all areas of their business. This
year the company's management team has decided to computerize its operations for the efficient running of
the business. The computer system they purchased came with general purpose software that has  Word-
processor, Spreadsheet , Database Management components and a Pascal Compiler
As a test, the owner of the business would like you to use the various software applications to carry out the
following tasks for the month of November.
1.       Produce a brochure for DASHY’S BOUTIQUE that informs the public about the business and details of the
        upcoming Christmas sale.
2. . Analysis of the salary details of the employees for the month.
3. Storage of personal information of employees and their sales details.
4. Preparation of letters for the outstanding employees, who achieved their sales target, informing them
about
        their commission amounts.
    5.  Develop an algorithm and Pascal code to calculate and provide relevant salary information for
employees.
   

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SECTIONA-SPREADSHEET

The spreadsheet package will be used to create a model that will allow the owner of the boutique to
manipulate and monitor the monthly salary details of the employees.

Currently, there are 30 employees at DASHY’S BOUTIQUE. There are FIVE (5) categories of employees and
EACH category attracts a different basic monthly salary. There are SIX (6) supervisors, EIGHTEEN (18)
Sales Staff, TWO (2) Managers, TWO (2) Assistant Managers and TWO (2) Administrative Staff at the
boutique.
The categories of employment with current rates are given in the table below.

Code Category Basic Monthly Salary

MN Manager $10,000
AM Assistant Manager $8,000
SP Supervisor $6,000
SS Sales Staff $4,000
AD Admin $3,500

There are Allowances and Deductions in the employees’ salaries. The allowances are Daily Allowance, Travel
Allowance and Entertainment Allowance. The deductions are Personal Loan, Health Insurance and
Investment. These are calculated based on their basic salary. The travel Allowance and Entertainment
Allowance are available to the Managers and Assistant Managers ONLY. The rate of payments of these
allowances and deductions also need to be kept on the worksheet with the salary rate.

Code Allowance Rate (%)

DA Daily Allowance 12%
TA Travel Allowance 7%
EA Entertainment Allowance 4.5%

Code Deduction Rate (%)

PL Personal Loan 8%
HL Health Insurance 2%
INV Investment 3%

TASKA

You are required to:

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(a)   Create a workbook with multiple worksheets that will enable the owner of the business to easily
analyze, modify and monitor the salary information and details of the 30 employees for November 2015.
Data to be recorded include:
  IDNUM (employee's initials and three (3) digits, e.g. the employee George Brown has the employee ID:  
GB102.)
  First Name
  Last Name
  Category Code

(b)  Use appropriate functions /formulae to calculate:

                  Basic Salary
                  Allowances (Daily Allowance, Travel Allowance and Entertainment Allowance)
                  Deductions (Personal Loan, Health Insurance and Investment)
                  Total Allowances
                  Total Deductions

See sample worksheet attached.

First Category Daily Travel
#ID NUM Name Last Name Code Basic Salary Allowance Allowance
$ $ $
SD 143 Sharon Davis SS 4,000.00 480.00 -

(c). Add extra columns to include the Gross Income and Net Income.
i. Gross Income is calculated by adding the Basic Salary to the Allowances (Basic Salary +   Total
Allowances).
ii. Net Income is calculated by subtracting the Deductions from Gross Income (Gross Income – Total
Deductions).
(d).   Include a row to calculate the totals of each of the numeric columns.

Save the file as Payroll_Task_1_yourname.

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TASKB
a.   Make a copy of Payroll_Task_1_yourname and Save as Payroll_Task_2_yourname.
b.   The third employee on your list got a new job and he/she resigned from his post at DASHY’S
BOUTIQUE. Remove this employee’s data from your spreadsheet.
c.   The management team decided to change the Daily Allowance (DA) rate to 13.5%. Adjust this
allowance in your worksheet.
d.   Sort the worksheet of TASK B by Category Code, then by Last Name.
e.     In an appropriate section of the worksheet use advanced filter to extract information for all employees
whose Last Name begins with the letter 'B' and is in the Sales Staff category.
                                                                                                                                                             
                             
TASK C
a.               Make a copy of Payroll_Task_2_yourname.and Save as Payroll_Task_3_yourname.  
b.              Create a Column Chart to compare the Net Income and Gross Income for EACH Category. The chart
should be labeled with appropriate title and axis or legend. Save in a separate sheet named CCIncome.
c.               Create a Pie Chart that compares the Total Allowances paid for the month. The chart should be labeled
with an appropriate title and legend and each slice of the pie should display the percentage. Save in a
separate sheet named PCAllow.
d. Create a summary table on a new sheet called Summary Details; as shown below:
DASHY’S BOUTIQUE Summary Records

Average Minimum Maximum

Gross Income
Net Income
Basic Monthly Salary
Daily Allowance
Travel Allowance
Entertainment Allowance
Personal Loan
Health Insurance
Investment
TO BE PRINTED
 a. All worksheets

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 b. All formula sheets

 c. Both Charts

SECTION B - DATABASE MANAGEMENT

Introduction

The database management component of the software that DASHY’S BOUTIQUE purchased will be used to
store personal details of the employees, their sales details (used to determine their promotions,
commissions and further employment) and their basic salary rates.
Import a table from the spreadsheet component with information on Employees: IDNUM, First name, Last
name, Category Code. Modify the table to include: Sex, Date Joined, Address, City and Contact Number save
the table as  PERSONAL DETAILS TABLE. 

 The categories of employment with current rates are given in the table below. This data must be stored in a
separate table called BASIC_SALARY_RATES.

Code Category Basic Monthly Salary

MN Manager $10,000
AM Assistant Manager $8,000
SP Supervisor $6,000
SS Sales Staff $4,000
AD Admin $3,500

The SALES TABLE stores the details of individual Sales Staff ONLY. It should contain the
fields EmpID, Week1Sales, Week2Sales, Week3Sales, Week4Sales and TotalSales.

You are required to:

1(a)     Set up a database with THREE (3) tables containing information on the employees' details with
appropriate field names, data types field descriptions and field sizes (where necessary).
1(b) Perform the following changes to the Personal Details table:
i. Rename the ‘Sex’ field and call it ‘Gender’.
ii. Add a field called ‘email address’ and makeup email address for each employee.
iii. Sort the table by Lastname and then Firstname.
Call the new table Personal_Records.

2.   Perform the following queries on your database:

a) List ID, first name, last name, address, city, contact number and date joined of all sales staff that joined
the business after December 31, 2014. The list should be sorted by last name and then by first name.

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Save the query as Qry2010.

b) List ID, first name, last name, of all sales staff who created more than $50,000 in total sales. Save the
query as QrySales.
c) (i.) The business has decided to give a commission to all sales staff at a rate of 4.75% of their total sales

whose total   sales was $50,000 and above. Create a calculated field called Commission to calculate

the commission amount. The query should include ID, first name, last name, Total Sales and

commission amount. Save the query as QryCommission.

c)(ii) Modify the query QryCommission. to include the following Address, City and save as QryEmployees.

d) Use the Summary features to calculate the following:

i.       The highest (maximum) total sales amount achieved by an employee. Save the query

QryMaxTotalSales

ii.       The total commission earned by all the Sales Staff.. Save this query QryTotCommission.

 iii. The number of employees who are entitled to commission. Save as QryCountCommission.

e) Prepare a Report containing the employees grouped by category code and sorted by last name in
ascending order and then by first name in descending order. The report should show the total salary paid
out for each category of employees as well as the overall total salary. The fields to be displayed are ID, first
name, last name, Gender, Date Joined, Full name of category, contact number and basic salary. The first line
of the report title should read DASHY’S BOUTIQUE EMPLOYEE RECORD SHEET. The second line
of the report should be Employees’ Salaries for each category. Save the report as RptEmployees.

TO BE PRINTED:
         All tables populated with appropriate records.
         The design (structure) for each table
         The screen showing relationships
         All Queries
         The SQL view for each query
         The report.

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SECTIONC-WORD-PROCESSING

Introduction

The owner of DASHY’S BOUTIQUE plans to create a brochure to notify the customers about the variety of
clothing that are sold at the business and also about the upcoming Christmas Sale. The General Manager of
the business would also like to get a report of the salary and sales details of the activities of the business for
the month of December 2015.

TASK A
You are required to:
1.      Prepare a letterhead for use by Dashy’s Boutique with the name, address, city, logo, telephone number, fax
and email address. The logo should be a suitable graphic. The letterhead must be placed in the header.
Save as LetterHead.

2.      Create a brochure on letter size paper to inform the public about the variety of clothing available at the
boutique and the upcoming Christmas Sale. The text in the brochure must be carefully justified with
appropriate line spacing. Use columns to create a leaflet that can be folded. Use appropriate margins and
layout so that folding of the brochure can be easily done. Use the logo from the letter head at an
appropriate location on the brochure.
Note – Be creative in the design of your brochure to obtain the required marks by using suitable
features of a word processing application (columns, tables, bullets and numbering, colour,
etc.).  Save as Brochure.

TASK B
Using mail merge facilities, prepare a letter for the staff members who earned a commission to invite
them to an awards ceremony. Commend them for their hard work and dedication. Efforts should be made
to motivate staff to improve their performance and grow the business. The awards ceremony will be held
on January 18, 2016 at 5:00 pm in the Ball room at the Grande Resort in St. Ann.
Save the letter as Letter1.
Modify the letter to include a QRY Commission from the database.
Save as Letter2.

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For this task, save the main document as Letter2, the data source as Employees and the merged
document as MergeLett.

TO BE PRINTED:
         LetterHead
         Brochure
         Letter1
         Letter2
         Employee
         MergeLett

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SECTION D - PROBLEM SOLVING AND PROGRAM IMPLEMENTATION

TASK A - Problem Solving

You are required to:

1. Develop an Algorithm (pseudocode or flowchart) that will accept the names of all sales staff
members and their total sales for the month. The algorithm should calculate the commission at 4.75% of
their total sales amount of all employees who meet the commission criteria. It should display only the name,
the total sales and commission of the Sales Staff with highest commission as well as and the number of
persons who received a commission.

TASK B
2. Design and execute a trace table to test the logics of the algorithm above. The algorithm should also
display the highest commission and the number of persons with and without commission. You are expected
to come up with the appropriate columns for your trace table.

TASK C- Program Implementation

You are required to:

3.              Write a Pascal program to implement the algorithm created in TASK A 1 of the Problem Solving
Section.

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