Information for Applicants – Short Term Consultant

Information for Applicants – Short Term Consultant (KOMPAK)

Position Title: District Administrative Support Assistant

Position Location: Bondowoso - East Java

Position Type: Defined period contract

Contract Duration: 1 March 2019 – 31 August 2019

Estimated Start Date: 1 March 2019

Application Closing Date: 10 February 2019

Overview

Thank you for your interest in the position of District Administrative Support Assistant with
the KOMPAK Program, as managed by Abt Associates on behalf of the Australian
Government.

This document includes information on the following:

• Program Overview;
• Introduction to Abt Associates;
• Application process;
• Terms of Reference; and
• Key Selection Criteria.

Please read this document carefully as applications that vary from the specified requirements
may not be accepted.

Program Overview
KOMPAK is an Australia-Indonesia government partnership supporting the Government of
Indonesia’s efforts in reducing poverty through improvements in basic service delivery and
creating opportunities for work. KOMPAK focuses its efforts on three result areas:

1. Supporting Local Governments and Service Units to better address the needs of basic
service users;
2. Supporting the poor and vulnerable to benefit from improved village governance; and
3. Supporting the poor and vulnerable to benefit from increased opportunities for
employment and economic development.

Abt Associates – Who We Are

Abt Associates is a global development consulting firm with over 10 years’ experience
operating within the health and social sectors in the Australian and Asia-Pacific region. We
are a company that has a personal commitment to its staff and as such we value the long-

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term relationships that we build with the people who work with us. For more information about
our company and what we do visit our website at www.abtassociates.com.au.

Our Values

Mission-Driven.
We are united by our mission to improve the lives of people worldwide.
Global.
We are a global community, bringing diverse knowledge, expertise, and perspectives to the
many challenges faced by today's world.
Committed to Excellence.
We strive to meet and exceed the highest professional standards.
Collaborative.
We know that working collaboratively produces excellence.
Accountable.
We take responsibility for what we do and how we do it.
Balanced.
We sustain the energy and commitment we bring to our roles by promoting a healthy
balance between our personal and professional lives.

Preparing Your Application

Please read the following information carefully as incomplete applications may not be
accepted.
To submit an application:
1. Visit the Abt Associates website (www.abtassociates.com.au) and navigate to the
‘Careers’ section.
2. Locate the position you are applying for and select ‘Job Details’.
3. Click on the ‘Apply Online’ button and follow the prompts.
It should take between 10-20 minutes for you to complete the online application. Before
submitting your application it is recommended that you have the following documentation
prepared so that these can be readily uploaded during the application process:
1. An electronic version of your CV in MS Word or PDF format (less than 3MB);
2. A statement addressing the key selection criteria (maximum 3 pages). This document
should clearly describe how your skills, experience and qualifications will enable you
to meet the requirements of the position; and
3. Details of at least 3 professional referees (preferably your current supervisor and 2
previous supervisors).

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Other Points to Consider:

1. You will need to submit a separate application for each position that you apply for.
2. If you are successful in being short-listed or are selected for this position you may be
required to undertake a police check, psychometric test and/or a medical examination.
3. Only short-listed candidates will be contacted.
4. Capable women are encouraged to apply.

Lodging Your Application:

All applications should be submitted online through our website at:

www.abtassociates.com.au.
Should you experience any difficulties with the submission process, or have any questions
about this role then please contact:
Contact Name: KOMPAK HR Team
Email: recruitment@kompak.or.id
Closing Date: 10 February 2019

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Terms of Reference

The Services that the successful candidate is to provide include, but are not limited to,
fulfilling the following Terms of Reference:

Terms of Reference Kerangka Acuan Kerja

Position Title: District Administrative Support Nama Jabatan: District Administrative Support
Assistant - Bondowoso Assistant - Bondowoso

Location: Bondowoso, Jawa Timur Lokasi: Bondowoso, Jawa Timur

Reporting To: Provincial Manager Melapor Kepada: Provincial Manager

Duration of Assignment: starting from 1st March Jangka Waktu Penugasan: mulai 1 Maret 2019
2019

Abt Associates Values Nilai-Nilai Abt Associates

The incumbent must demonstrate a high level of Pihak yang menjabat harus menunjukkan tingkat
commitment to following values of Abt komitmen yang tinggi terhadap nilai-nilai Abt
Associates: Associates berikut:
Mission-Driven. Digerakkan oleh Misi.
We are united by our mission to improve the lives Kami disatukan oleh misi kami memperbaiki
of people worldwide. kehidupan orang-orang di seluruh dunia.
Global. Global.
We are a global community, bringing diverse Kami merupakan sebuah masyarakat global,
knowledge, expertise, and perspectives to the yang menghadirkan pengetahuan, keahlian, dan
many challenges faced by today's world. perspektif yang beragam terhadap banyak
tantangan yang dihadapi oleh dunia saat ini.
Committed to Excellence.
Berkomitmen terhadap Keunggulan.
We strive to meet and exceed the highest
professional standards. Kami berupaya memenuhi dan melampaui
standar profesional tertinggi.
Collaborative.
Kolaboratif.
We know that working collaboratively produces
excellence. Kami tahu bahwa bekerja secara kolaboratif akan
menghasilkan keunggulan.
Accountable.
Akuntabel.
We take responsibility for what we do and how we
do it. Kami bertanggung jawab dengan apa yang kami
lakukan dan bagaimana cara kami
Balanced.
melakukannya.
We sustain the energy and commitment we bring
Seimbang.
to our roles by promoting a healthy balance
between our personal and professional lives. Kami mempertahankan energi dan komitmen
yang kami bawa pada peran kami dengan
mempromosikan keseimbangan yang sehat
antara kehidupan pribadi dan kehidupan
profesional kami.

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Project Summary Ringkasan Proyek

KOMPAK is an Australia-Indonesia government KOMPAK adalah kemitraan Pemerintah Australia
partnership supporting the Government of dan Indonesia yang mendukung Pemerintah
Indonesia’s efforts in reducing poverty through Indonesia untuk mengurangi kemiskinan melalui
improvements in basic service delivery and peningkatan pelayanan dasar dan menciptakan
creating opportunities for work. KOMPAK kesempatan ekonomi yang lebih besar.
focuses its efforts on three result areas: KOMPAK akan memfokuskan kegiatannya pada
tiga area:
1. Supporting Local Governments and Service
Units to better address the needs of basic 1. Mendukung Pemerintah Daerah dan Unit
service users; Layanan untuk mengatasi kebutuhan
pengguna layanan dasar dengan lebih baik;
2. Supporting the poor and vulnerable to
benefit from improved village governance; 2. Mendukung masyarakat miskin dan rentan
and mendapatkan manfaat dari tata
pemerintahan desa yang lebih baik; dan
3. Supporting the poor and vulnerable to
benefit from increased opportunities for 3. Mendukung masyarakat miskin dan rentan
employment and economic development. untuk mendapatkan manfaat dari
peningkatan peluang untuk pekerjaan dan
pembangunan ekonomi.

Purpose
Reporting to the Provincial Manager, the District
Administrative Support Assistant is responsible
for assisting the District Coordinator on managing
administrative and logistical tasks at KOMPAK
district office including assisting with small scale
procurement and financial administration in order
to support the events such as meetings,
seminars, FGDs and workshops at district level.
Tujuan
Melapor kepada Provincial Manager, District
Administrative Support Assistant bertanggung
jawab dalam memantu Koordinator Kabupaten
dalam mengelola tugas-tugas administrasi dan
logistik di kantor KOMPAK kabupaten termasuk
membantu kegiatan pengadaan dalam skala
kecil dan administrasi keuangan dalam
mendukung pelaksanaan kegiatan seperti
pertemuan, seminar, Diskusi terfokus (FGD) dan
lokakarya di tingkat kabupaten.

Specific Duties and responsibilities Tugas dan Tanggungjawab

1. Coordinate with kabupaten and kecamatan 1. Berkoordinasi dengan pemerintah kabupaten
for any events supports, dan kecamantan untuk pelaskanaan setiap
kegiatan,
2. Provide logistics/supplies for the office and
events, 2. Menyediakan kebutuhan logistik untuk kantor
dan kegiatan,
3. Support provision of administrative/logistical
requirement related to the events 3. Mendukung secara administrasi dan
persyaratan logistic yang berkaitan dengan
4. Follow up, receiving, collecting quotations
kegiatan
from the vendors
4. Menindaklanjuti, menerima dan
5. Support the venue hire/accommodation/
mengumpulkan penawaran dari penyedia
meeting package/catering arrangement
barang/jasa
6. Distribute invitation and follow up with
5. Membantu persiapan sewa
participants’ attendance;
tempat/akomodasi/ paket rapat / catering
7. Prepare handouts or materials for events;
6. Menyebarkan undangan dan mengkonfirmasi
8. Prepare and collect the attendance list for kehadiran peserta;
any events;

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9. Attend the events; 7. Menyiapkan handout dan materi untuk

kegiatan;
10. Prepare and submit after event financial
reports. 8. Menyiapkan dan mengumpulkan daftar hadir
untuk setiap kegiatan;
11. Provide administrative and logistical
services pre, post and during the events 9. Menghadiri kegiatan-kegiatan;
12. Submit administrative/financial event report 10. Mempersiapkan dan mengajukan laporan
latest 3 days after the event completion. keuangan paska kegiatan;
11. Menyediakan dukungan jasa administrative
dan logistic sebelum, sesudah dan selama
kegiatan
12. Menyerahkan laporan administrasi kegiatan
setidaknya 3 hari setelah acara selesai.

Other tasks Tugas-tugas Lainnya

1. Immediately report any suspected fraudulent 1. Segera melaporkan kepada atasan anda atau
or corrupt activities to your KOMPAK Direktur yang relevan setiap ada kecurigaan
supervisor or relevant Director. adanya kegiatan-kegiatan kecurangan atau
2. Proactively identify risks, manage those korupsi.
within your level of accountability. 2. Secara proaktif mengidentifikasi risiko, kelola
3. Comply with DFAT, Abt Associates and risiko dalam tingkat akuntabilitas Anda.
KOMPAK policies on gender, disability, 3. Mematuhi semua kebijakan-kebijakan DFAT,
fraud and anticorruption, HIV and AIDS, Abt Associates dan KOMPAK mengenai
child protection and the environment jender, keterbatasan gerak, kecurangan dan
4. Ensure compliance and adherence to anti korupsi, HIV and AIDS, perlindungan
various operational policies, guidelines and anak dan lingkungannya.
manuals issued by Abt and KOMPAK in the 4. Memastikan kepatuhan dan ketaatan
areas of Administration, Finance, Human terhadap berbagai kebijakan, panduan dan
Resources, Procurement, Grants manual operasional yang dikeluarkan oleh
Administration etc. Abt dan KOMPAK di area Administrasi,
5. Demonstrate commitment to gender equality Keuangan, Sumber Daya Manusia,
and social inclusion (GESI) by proactively Pengadaan, Administrasi Pendanaan, dll.
identifying opportunities where GESI can be 5. Menunjukkan komitmen terhadap kesetaraan
integrated in to Activities to achieve set jender dan inklusi sosial (GESI) dengan
goals. secara proaktif mengidentifikasi kesempatan
6. Undertake other duties as required by your dimana GESI dapat diintegrasikan kedalam
supervisor. aktivitas untuk mencapai tujuan.
6. Melakukan tugas-tugas lain seperti yang
diminta oleh atasan Anda.

Core Competencies Kompetensi Utama

1. Delivers Results 1. Memberikan Hasil
2. Builds Internal and External Customer 2. Membangun Loyalitas dan Kepuasan
Satisfaction and Loyalty Pelanggan Internal dan Eksternal
3. Develops People 3. Mengembangkan Orang
4. Communicates 4. Melakukan komunikasi
5. Sets Vision and Direction 5. Menetapkan Visi dan Arah

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6. Demonstrates Sound Financial and 6. Menunjukkan Praktek Keuangan dan Praktek

Business-Related Practices Terkait Bisnis yang Baik
7. Builds Teams and Cooperation 7. Membangun Tim dan Kerjasama
8. Promotes Technical Excellence and Quality 8. Mempromosikan Mutu dan Keunggulan
Teknis
9. Promotes Diversity
9. Mempromosikan Keragaman
10. Acts as a Role Model
10. Bertindak sebagai Panutan

Key Selection Criteria

For your application to be considered by the panel, interested applicants must submit a
response to each of the following Key Selection Criteria:

KSC 1. University graduate with at least 1 Sarjana dengan paling kurang satu
year working experience on tahun pengalaman kerja di bidang
administrative and logistical supports pelaksanaan administrasi dan logistik
KSC 2. Must have the ability to work Harus mempunyai kemampuan untuk
effectively in a fast-paced, stressful bekerja secara efektif di dalam
environment lingkungan yang bergerak cepat dan
penuh tantangan
KSC 3. Must be flexible, willing to perform Haruslah fleksibel, bersedia
other duties and work irregular hours melakukan tugas-tugas lain dan
bekerja di luar jam kantor
KSC 4. Able to communicate fluently and Mampu berkomunikasi dengan lancar
effectively in Indonesian and/or dan efektif baik dalam bahasa
English Indonesia dan/atau dalam bahasa
Inggris
KSC 5. Must be capable of working both Harus mampu bekerja baik secara
individually and as part of a team individu maupun sebagai bagian dari
sebuah tim
KSC 6. Must be familiar with using Microsoft Harus terbiasa dan paham
office, email, and website penggunaan Microsoft office, email
dan website
KSC 7. Understanding of gender equality and Pemahaman akan isu kesetaraan
social inclusion issues jender dan sosial inklusi

If no response to the above Key Selection Criteria is made, applications will not be
considered further.
KOMPAK is a child safe organisation and promotes the safety, wellbeing and
inclusion of all children.

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