Standard Operating Procedure for Construction Site of DMRC Post

Lockdown Activity under COVID19 Scenario

1. Purpose
The purpose of this Standard Operating Procedure (SOP) is to describe the
procedure and precautions to be followed for resuming work after lockdown to
mitigate the risk of infection by COVID-19 at construction sites.

2. Scope
These guidelines are applicable to all DMRC project locations.

3. Responsibility
The responsibility of implementation lies with respective Project Manager of the
contractor. The responsibility matrix of contractor’s organization is given in Annexure
3. DMRC Project Manager will monitor the implementation of the same and provide
the implementation report on daily basis to CPM.

4. Risks Envisaged
• Contamination from existing or new workmen who might be a carrier of COVID-19
• Contamination from neighboring communities through intermingling
• Contamination from incoming project materials which might have been
contaminated during transportation/ handling
• Malfunctioning of Tools and Plants due to non-operation for long period of
lockdown.
• Biological hazards (like snake, scorpion, honeybees etc.) while handling materials
at sites/stores which are lying untouched due to long periods of lockdown

5. Procedure and Precautions at the Residential area of Workers/ staff

5.1 For Workers/ staff staying at Labour/ site Camps:

(i) Social distancing shall be ensured in labour camps by providing adequate

number of rooms for workers
(ii) Food items, vegetables and other items of daily requirement for the labours /
staff shall be arranged by the contractor from one or more reliable sources in
the camp itself and no one from the camp will be allowed to move out for
these requirements . Labour camp to be cordoned off
(iii) DMRC to help in arranging permits for contractors workers and vehicles
engaged in arranging essential items and payments.
(iv) Consumption of liquor smoking, paan, gutkha, tobacco etc and spitting shall
be strictly prohibited in labour camps .
(v) Hospitals/clinics in the nearby areas, which are authorized to treat COVID-19
patients, should be identified and list should be available in camp all the
times. Contractor shall arrange regular visit of Doctor/ medical staff in the
labour camp. Tie up with nearby hospital dealing with COVID 19 testing and
treatment to be ensured. Contact mobile number of the doctor/medical
assistance shall be prominently displayed in the camp at number of locations.
Routine medical check-up of each labour/ staff by qualified medical staff shall
be ensured at least once in a week.
(vi) Use of biometric system shall not be used for attendance of workers/staff.
(vii) Any person with symptoms of COVID-19 infection shall be immediately placed
in designated isolation rooms. In case of positive test results for COVID-19,
he should be admitted to designated hospitals or Government quarantine
center.
(viii) The camp , rooms and washrooms shall be kept clean with good hygiene.
(ix) The camp area shall be disinfected completely with user friendly disinfectant
mediums at prescribed frequency.
(x) The contractor shall provide adequate hand wash facility with soap and
sanitizers, preferable with touch free mechanism, at the entry and exit points
and in common areas of work site. Adequate stock of material shall also be
maintained . The workers shall be regularly educated to become habitual of
washing their hands with a soap/ liquid soap/ sanitizers.
(xi) The workers shall be repeatedly advised of the precautions they need to take
to avoid the virus infection. For this purpose, the contractors shall engage
qualified and experienced person to counsel the workers/ staff.
(xii) Posters with do's & don'ts issued by government shall be displayed in the
camps to improve awareness.
(xiii) Bathing and washing facility should be such that fresh water is available for
every user. In no case common tanks shall be used for direct washing and
bathing into it. Used water should drain off immediately
(xiv) It shall be mandatory for all the workers/ staff to wear face mask, and full
sleeve shirt/kurta/ trouser/ pyjama all the time so that their faces, hands and
arms are covered. Contractor to arrange sufficient number of face masks,
safety shoes, helmets etc for all workers
(xv) Once the workers/ staff are back to the camp, they shall clean their hands
with soap thoroughly before going to their rooms and take bath and change
clothes
(xvi) After taking any food, waste should be disposed by individual in designated
non touchable bins with bio-degradable garbage bag. and area should remain
clean.
(xvii) Workers should not share their belongings like food, water bottles, utensils,
mobile phones etc in the camp.
 (xviii) List of worker/ staff leaving and entering each labour camp shall be
maintained and updated every day in the prescribed format. Any missing
worker shall be reported and traced immediately.

(xix) If transportation of workers/ staff from labour camp is required than transport
shall be by designated vehicles provided by contractor maintaining social
distancing. Drivers of vehicles to be provided with protective masks, gloves
with santizers in each vehicle. These vehicles should be allowed to work only
with 30-40% passenger capacity. The workers/ staff should return back by the
same vehicle used for coming to site.
(xx) All workers and staff shall be asked to install Arogya Setu app on their
mobile. It will help in detecting and tracing any exposure to corona positive
person.
(xxi) Large gathering or meetings of 10 or more people to be discouraged. Seating
should be at least 6 feet away on job sites and in gatherings, meetings and
training sessions
(xxii) There should be total ban on non-essential visitors in camps. No outside
worker / staff is permitted to stay in the labour camps
(xxiii) All vehicles and machinery entering the camp should be disinfected by spray
mandatorily

5.2 For Workers/ Staff Staying at locations other than labour camp

(i) Efforts should be made to keep all the workers and staff in labour/ site camp
instead of residing in scattered rented locations to the extent possible.
(ii) The workers/ staff coming from COVID-19 hot spot / containment shall not be
allowed
(iii) Proper disinfection of their residence is to be ensured by the contractor
(iv) Daily update of the COVID-19 positive cases of their locality to be taken to
assess the potential risk
(v) Separate independent cooking by the workers / staff to be arranged or
alternatively supply of cooked food and raw materials from contractor to be
arranged
(vi) They should not use public transport. Transport shall be by designated vehicles
provided by contractor maintaining social distancing. Drivers of vehicles to be
provided with protective masks, gloves with sanitizers in each vehicle. These
vehicles should be allowed to work only with 30-40% passenger capacity. The
workers/ staff should return back by same vehicle used for coming to site.
(vii) All workers coming from a particular locality should be engaged in a separate
area sufficiently away from the workers coming from labour camp/ other locality
and in no case they should be allowed to intermingle.
(viii) Daily thermal scanning and supply of soap, sanitizers, masks , safety PPE etc
is to be ensured for such workers/ staff
6. Procedure and Precautions to be taken at Work Site:

(i) Entry to site to be strictly controlled with Identity card to allow only staff and
workers related to site
(ii) It is mandatory to do thermal scanning of everyone entering and exiting the work
site
(iii) Number of entry points to be restricted., checking for COVID 19 symptoms,
wearing of masks, safety PPEs to be ensured for each person at these entry
points
(iv) The workers shall restrict themselves to their respective work area allocated to
them. They shall not interact or come closer to each other and with other groups
and shall not violate the norms of social distancing.
(v) The number of workers at a given time should be reduced by staggering the
shifts or days.
(vi) Entry of workers of any shift shall also be done in small groups by staggering
their time of reporting to the entry gate. The lunch hours also to be staggered to
avoid large gatherings. In case of multiple shifts, there shall be at least one hour
gap between two shifts.
(vii) Tool box talks to be done in small groups by maintaining social distancing. All
the do’s and dont’s related to COVID – 19 to be impressed upon in every tool
box talk
(viii) The work sites shall be kept clean with good hygiene. The work area including
casting yards, site containers, cabin of every crane and batching plants shall be
disinfected completely using user friendly disinfectant medium. All the frequently
touched elements like railing, stairs, water points etc to be disinfected twice
daily.
(ix) The contractor shall provide adequate hand wash facility with soap and
sanitizers , preferably with touch free mechanism, at entry and exit points and
common ares of work. Adequate stock of material to be maintained. Toilet
facilities shall be provided at every site.
(x) Posters with do's & don'ts issued by the state government shall be displayed at
number of prominent locations on each work site to improve awareness.
(xi) Contractor shall arrange food packets and tea (twice a day) for the workers/staff
available at site and they should not buy any food item from outside.
(xii) Physical review/ meetings at site should be avoided as far as possible.
(xiii) Consumption of liquor, smoking, paan, gutkha, tobacco etc shall be strictly
prohibited in work site and spitting should be strictly prohibited.
(xiv) Use of staircase for climbing should be encouraged. Not more than 2/4 persons
(depending on size) will be allowed to travel in lifts or hoists.
(xv) There should be total ban on non-essential visitors at work sites.
(xvi) The construction site should display list of Hospitals/clinics in the nearby areas,
which are authorized to treat COVID-19 patients, should be identified and list
should be available at work site all the times.
(xvii) Medical insurance for all the workers shall be mandatorily available at all times.
 (xviii) Large gatherings or meetings of 10 or more people to be discouraged. Seatings
is to be at least 6 feet away from others at job sites and in gatherings, meetings
and training sessions
(xix) All vehicles and machinery entering the camp should be disinfected by spray
mandatorily.
(xx) Hand gloves should be used by the workers who are handling material coming
from outside.
(xxi) Post lunch, waste should be disposed by individual in designated bins and area
should remain clean.
(xxii) Workers should not share their belongings like tools, measuring tapes, food,
water bottles, utensils, mobile phones etc at work sites.
(xxiii) Non-touch garbage bins with biodegradable garbage bag should be installed for
waste collection at all common access areas. Proper disposal of garbage bags
along with daily cleaning and sanitization of bins should be ensured.
(xxiv) Wipe down interiors and door handle of machines or construction vehicles, the
handles of equipment and tools that are shared, with disinfectant prior to using
(xxv) The site offices of contractor or DMRC shall be treated as work site for the
purpose of enforcement of this SOP

7. Disinfection of Incoming materials at project sites

(i) Incoming materials may be contaminated while transportation and hence all
incoming material vehicles admitted to the project sites shall be parked at stores
at safe location .
(ii) All construction material arriving at site should be left idle for 3 days before use to
ensure safe usage.
(iii) Thereafter all the new material to be disinfected with user friendly disinfectant
medium which is not detrimental to the quality of the material before use.
(iv) All vehicles entering the camp should be disinfected by spray mandatorily

8. Maintaining Regular disinfection , Hygiene, and Resources at Site & Process

of daily monitoring

(i) All areas in the premises including the following shall be disinfected completely
using user friendly disinfectant mediums:

a. Entrance Gate of building, office etc.

b. Cafeteria , canteens.shopsand store rooms
c. Meeting room, offices, Conference halls/ open areas available/ verandah/
entrance gate of site, bunkers, porta cabins, building etc.
d. Equipment and lifts.
e. Washroom, toilet, sink; water points, rest rooms etc.
f. Open areas of workmen camps
g. Any other area requiring disinfection to safeguard against COVID-19
 (ii) Hygiene to be maintained at site as per housekeeping and environmental
practices specified in Condition of Contract of SHE ver 1.2 / SH & E May 2019 as
applicable.
(iii) Minimum Mandatory items required for personal sanitization in stores, offices & at
workmen camps along with minimum quantity to be maintained at site at all times

9. Malfunctioning of Tools and Plants & Dealing with Biological Risk:

Due to long period of lock down the machinery, lifting equipments, electrical
equipments etc may malfunction resulting in safety risk. Also stacked material may
became a hiding place of poisonous reptiles etc. The following precautions to be
taken before starting any activity on these T & P and stacks:

(i) Prior to start of any activity, location specific risk assessment to be done by Chief
SHE
(ii) The location wise risk assessment to take care of aspects like
o Integrity of Assets (Condition of winch machine, lifting tools & tackles, back
stay/guy rope arrangements, lefties etc.) & strength of the same
o Inspection of erected tower cranes/ Gantries for any missing parts
o Stability of scaffolding & other work platform arrangements
o Safety of electrical systems
o Biological Hazards (Snakes/other poisonous reptiles or insects), clearing of
bushes& spraying of snake repellants to be carried out
o Optimal workmen strength required for the activity
(iii) After preparation of location specific risk assessment, a thorough inspection to be
carried out on the identified risks and corresponding control measures & to be
recorded & approved by Chief SHE

10. General

(i) Contractor’s Project Manager shall designate one person as COVID marshal
along with supporting team who shall exclusively look after the implementation of
all the precautions and procedure. However all the engineering and safety staff
shall also be responsible for ensuring all the above compliances

(ii) COVID marshals, safety officers along with their teams and any other designated
officers should daily inspect work areas, common areas, offices and labour camps
and report the condition to Chief SHE manager and Project manager who in turn
should send daily report to DMRC Project Manager and CPM

(iii) Records to be maintained for all the activities related to COVID 19, like issue of
protective items, sanitization, thermal scanning, suspected infected persons etc
and to be checked daily by PM and DMRC site staff.

(iv) Full protective gears including gowns, goggles , mask, gloves etc to be ensured
to santization team. All other persons who comes into contact with multiple
 persons like covid marshals and his team, shop keeper, store keeper, drivers,
cashier etc should wear masks and gloves and they should always keep
sanitizers on their counters/ tables/ vehicles/ pockets.

(v) For any confusion, clarification and update, everyone should approach designated
authority or rely on authentic source. Do not believe on rumours and don’t spread
them.

(vi) The guidelines issued by Government of India, Ministry of Home Affairs order no
40-3/ 2020- DM-1 (A) dated 15 April 2020 should be strictly implemented.
Attention is also invited to the Penal provisions provided in Annexure III of this
order in case of violations of these guidelines by any person.

11. Emergency Response Plan

Project Manager of contractor shall ensure availability of Emergency Response Plan
and its awareness to all at project site. The effectiveness of the plan is to be checked
through Table Top exercise or by conducting Mock drill.
 Annexure 1

COVID-19 (Coronavirus) Exposure Questionnaire for New workmen

Employee Name : Native (State, District/City, Village) :

Age:

Gender:

Please answer the following questions with as much detail as possible:

1. Location/Travel Declaration
a. Please provide your locations/travel patterns over the past 14 days:
b.
COUNTRY CITY/VILLAGE DATE DATE DEPARTED
ARRIVED/SINCE
WHEN YOU HAVE
BEEN IN THE
LOCATION

2. Any cases of COVID-19 in your in the locations where you have been for last 14 days?
Yes No

3. Are you, or have you been in close contact with anyone who has been quarantined or
who has been diagnosed with novel coronavirus (SARS-CoV-2/COVID-19) ? If yes,
please provide details.
Yes No

4. Have you ever been quarantined due to a possible exposure to novel coronavirus
(SARS-CoV-2/COVID-19)? If yes, please provide dates and locations.
Yes No

5. Have you experienced any of the following symptoms within the last 14 days?

• Any fever
• Cough
• Shortness of breath
• Malaise (flu-like tiredness)
• Rhino rhea (mucus discharge from the nose)
• Sore throat
• Gastro-intestinal symptoms such as nausea, vomiting and/or diarrhea
If yes, to any of these, please indicate which and provide full information.

6. Are you currently in good health?

Yes No

7. Reference in the location mentioned above with contact details (for verifying the above
mentioned details)

Declaration
I confirm that the answers I have given are, to the best of my knowledge, true, and that I
have not withheld any material information that may influence the assessment or
acceptance of this application.

I agree that this form will constitute part of my application for insurance(s) and that failure
to disclose any material fact known to me may invalidate my insurance(s).

Signed at on this day of ,

Employee Signature
 Annexure 2

Sl List of Items At Stores At Office At workmen camp

No (Personal
Sanitization)
1 bottle (500mL) at 1 bottle (500mL) at all
2 bottle (500mL) at all
Hand Sanitizer
all entrances and entrances and to beentrances and to be
1 (min. 60%
to be refilled on refilled on regularrefilled on regular
alcohol)
regular basis basis basis
2 bottle (500mL) at
the front side of each
camps visible & easy
To be made
Alchohol based To be made available to access along with
2 available on
Soap Solution on demand water availability for
demand
washing. Need to be
refilled on regular
basis
1 No. to be
1 No in each toilets distributed to each
3 Soap (100gm)
and wash basins contractor workman
once in a week.

Sl No List of Personal Protective Scope

Equipment (PPEs)
Face Mask (washable) & For all workmen, staff, store keepers, drivers,
1
Paper Tissues shopkeepers etc
For workmen involved in
Face mask/Face disinfection/sanitization activity (new one to
2
shield/Goggles be issued for each day activity) and COVID
Marshal
For workmen involved in
disinfection/sanitization activity, covid
3 Gloves (Nitrile) and face masks marshals, drivers, store keepers, shop
keepers (new one to be issued for each day
activity)
For workmen involved in
4 Coverall/Gowns (Nitrile) disinfection/sanitization activity (new one to
be issued for each day activity)

Project Manager shall ensure that all PPES are available at site and the store is always
having 10% extra stock.

PREPARED BY APPROVED BY
SIGNATURE SIGNATURE
DATE DATE
 Annexure 3

Responsibility matrix:

S no Designation Responsibility
1 Project Manager of Overall responsibility of ensuring compliance of
Contractor procedure and precautions in SOP.

To submit daily compliance report to DMRC

To designate a senior person as COVID Marshal

and form a dedicated team under him

2 Dy Project Managers/ Responsibility of implementation of SOP in their

Engineer in charge of respective sections
different sections
To submit daily compliance report to PM

3 COVID Marshal To exclusively look after the implementation of all

the precautions and procedure at work site and
labour camps

To allocate responsibility to each team members

under him for monitoring the compliance

4 Chief SHE To look after the general safety compliance of the

workers

All safety executives under Chief SHE to keep a

watch and report on any violation of above SOP

To intimate daily requirement of PPEs, sanitizers,

disinfectants etc in their respective sections
5 HR Manager Counseling of workers

Facilitate essential supplies and sanitation,

disinfection , medical check up of labours/ staff in
labour camps / rented accommodation

Regular attendance of workers to ensure no one

leaves the site

Permission from local authorities

Ensuring Timely payment to workers/ staff