HANDS-ON MICROSOFT PROJECT

ICP804: PROJECT PLANNING, MONITORING &

CONTROL – Principles, Tools & Techniques
By: Ridzuan Yacob

https://ipsis.uitm.edu.my/v2/
TABLE OF CONTENTS
1. CREATE A TIMELINE
- Create a Task List (WBS / Activities)
2. ASSIGNING RESOURCES
- Type of Resource & Name
3. CREATE TASK DEPENDENCIES
- Setting up Predecessors, FF, FS, SF/ SS & Lag
4. ENTER COSTS
- Projected Costs
5. GENERATE A REPORT
- Scheduled Physical and Financial
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1. CREATE A TIMELINE
i. Create a Task List (WBS / Activities)
You’ll need to build a list of required tasks. While building the list, try to prioritize them
in the order they need to be completed. To get started, open Microsoft Project, click
Blank Project, and type each task into a cell under Task Name.

Open file - Appendix A: Data

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Item Hierarcy Task Name Duration Remarks
1 Title PROJECT: Phase 1 - 12 Units of UiTM Shop Office 0 Auto
2 Main Activity Site Possession 1 day Insert Data
i. Plan activities
3 Main Activity Preliminaries 0 Auto
4 Sub activity - ind 1 Site Clearing & Temporary Access 14 days Insert Data 1. Site Possession
5 Sub activity - ind 1 Installation of Hoarding 20 days Insert Data 2. Preliminaries
6 Sub activity - ind 1 Preparation of Water, Electricity Supply and Misc 30 days Insert Data 3. Substructure
7 Sub activity - ind 1 Mobilization of Plant and Machineries 20 days Insert Data
4. Superstructure
8 Main Activity Substructure 0 Auto
9 Sub activity - ind 1 Piling Works 0 Auto
10 Sub activity - ind 2 Block A (12 Units) 30 days Insert Data ii. Keys in activities
11 Sub activity - ind 2 MLT and PDA Test 11 days Insert Data & Durations
12 Sub activity - ind 2 As- Built Drawings 14 days Insert Data
1. Identifies main
13 Sub activity - ind 2 Cut Off Piles 60 days Insert Data
14 Sub activity - ind 1 Works Below Lowest Floor Floor Finish 0 Auto activity and sub
15 Sub activity - ind 2 Setting Out 14 days Insert Data activities
16 Sub activity - ind 2 Excavation and Backfilling Works 60 days Insert Data 2. Plan the indent
17 Sub activity - ind 2 Pilecap and Lift Pits 30 days Insert Data
hierarchy
18 Sub activity - ind 2 RC Stump 20 days Insert Data
19 Sub activity - ind 2 Ground Beam 40 days Insert Data
20 Main Activity Superstructure 0 Auto
21 Sub activity - ind 1 Block A ( 6 Units) 0 Auto
22 Sub activity - ind 2 Ground Floor Slab and Collumn 30 days Insert Data
23 Sub activity - ind 2 Ist Floor Slab and Collumn 30 days Insert Data
24 Sub activity - ind 2 2nd Floor Slab and Collumn 30 days Insert Data
25 Sub activity - ind 2 3rd Floor Slab and Collumn 30 days Insert Data
26 Sub activity - ind 2 4th Floor Slab and Collumn 30 days Insert Data
27 Sub activity - ind 2 Staircase and Lift Shafts 30 days Insert Data
28 Sub activity - ind 2 Roof Beam and Upper Roof Beams 30 days Insert Data
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29 Main Activity Architecture Works 0 Auto
30 Sub activity - ind 1 Block A (12 Units) 0 Auto
31 Sub activity - ind 2 Brickworks 0 Auto
32 Sub activity - ind 3 Ground Floor 20 days Insert Data
33 Sub activity - ind 3 1st Floor 20 days Insert Data
34 Sub activity - ind 3 2nd Floor 20 days Insert Data
35 Sub activity - ind 3 3rd Floor 20 days Insert Data
36 Sub activity - ind 3 4th Floor Slab 14 days Insert Data
37 Sub activity - ind 3 Roof Level 14 days Insert Data
38 Sub activity - ind 3 Door Frame 7 days Insert Data
39 Sub activity - ind 3 Window Frame 7 days Insert Data
40 Sub activity - ind 3 Roof Trusses and Covering 7 days Insert Data
41 Sub activity - ind 3 Ceiling Works 14 days Insert Data
42 Sub activity - ind 3 RWDP 7 days Insert Data
43 Sub activity - ind 2 Plastering Works 0 Auto
44 Sub activity - ind 3 Internal Wall 90 days Insert Data
45 Sub activity - ind 3 External Wall 30 days Insert Data
46 Sub activity - ind 2 Water Proofing Works 7 days Insert Data
47 Sub activity - ind 2 Tiling Works 0 Auto
48 Sub activity - ind 3 Ground Floor 14 days Insert Data
49 Sub activity - ind 3 1st Floor 14 days Insert Data
50 Sub activity - ind 3 2nd Floor 14 days Insert Data
51 Sub activity - ind 3 3rd Floor 14 days Insert Data
52 Sub activity - ind 3 4th Floor Slab 7 days Insert Data
53 Sub activity - ind 2 Cement Screeding 14 days Insert Data
54 Sub activity - ind 2 Roller Shutter 7 days Insert Data
55 Sub activity - ind 2 Steel and Iron Works 7 days Insert Data
56 Sub activity - ind 2 Painting Works 0 Auto
57 Sub activity - ind 3 Internal Wall 7 days Insert Data
58 Sub activity - ind 3 External Wall 7 days Insert Data
59 Sub activity - ind 2 Door, Window Leaf and Ironmongeries 14 days Insert Data
60 Sub activity - ind 2 Sanitary Ware,Tap and Electrical Fittings 7 days Insert Data
61 Sub activity - ind 2 Concrete Appron 14 days Insert Data 4
62 Sub activity - ind 1 Ancillarry Building 0 Auto
63 Sub activity - ind 2 TNB Sub-Station 0 Auto
64 Sub activity - ind 3 RC Structure,Trenches,Mainhole and pipes 20 days Insert Data
65 Sub activity - ind 3 Architecture Works 20 days Insert Data
66 Sub activity - ind 3 Mechanical and Electrical Works 20 days Insert Data
67 Sub activity - ind 3 Testing and Commisioning 30 days Insert Data
68 Main Activity Mechanical and Electrical Works 0 Auto
69 Sub activity - ind 1 Lift Installation 100 days Insert Data
70 Sub activity - ind 1 Cold Water and Waste Water Plumbing Systems 100 days Insert Data
71 Sub activity - ind 1 Electrical Conduit and Wiring Systems 100 days Insert Data
72 Sub activity - ind 1 Telecommunication Ducting and Wiring Systems 60 days Insert Data
73 Sub activity - ind 1 Electrical Sub-main Cables 60 days Insert Data
74 Sub activity - ind 1 Fire Fighting Systems 60 days Insert Data
75 Sub activity - ind 1 Testing and Commisioning 60 days Insert Data
76 Main Activity Infrastructure 0 Auto
77 Sub activity - ind 1 Earthwork 30 days Insert Data
78 Sub activity - ind 1 Drainage 60 days Insert Data
79 Sub activity - ind 1 Water Reticulation 30 days Insert Data
80 Sub activity - ind 1 Sewerage Line 30 days Insert Data
81 Sub activity - ind 1 Telecommunication System 20 days Insert Data
82 Sub activity - ind 1 Street Lighting 20 days Insert Data
83 Sub activity - ind 1 Kerb and Walkway 30 days Insert Data
84 Sub activity - ind 1 Road Work 20 days Insert Data
85 Sub activity - ind 1 Landscaping Work 60 days Insert Data
86 Main Activity Site Cleaning and Defect Works 30 days Insert Data
87 Main Activity Project Completion Date 1 day Insert Data
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2. ASSIGNING RESOURCES

Type the name of the

resource needed in the
Resource Name field and
complete the remainder of
the information:

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3. CREATE TASK DEPENDENCIES
Setting up Predecessors, FF, FS, SF/ SS & Lag

Open the Task Form

i. Switch to the Gantt chart

ii. Open the Task Form
iii. Select a Task to Assign
iv. Select Tasks to Link

Tip: You can key in in the

predecessors column

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4. ADD COST
Projected Cost / Planned Values (PV)

Add new column

i. Identifies Cost based on
contract sum
ii. Actual Cost
iii. Key in Cost

Tip: You can key in in the

Cost column

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 5. GENERATE A REPORT
i. Baseline Scheduled (Physical)

Physical S Curve
Work (%)

120.00%

100.00%

80.00%

60.00%

40.00%
Cumm Schedule
Cumm Actual
20.00%

0.00%

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ii. Baseline Schedule (Financial)

Financial S Curve
RM12,000,000.00
FINANCIAL

RM10,700,000.00

RM10,000,000.00

RM8,000,000.00

RM6,000,000.00

RM4,000,000.00

RM2,000,000.00

RM-

Cumm Schedule Cumm Actual Cumm Claimed

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