Professional Documents
Culture Documents
Hello~
I will call you over when I get this from xxxx and we can go over what I do to prepare the
weekly report.
Thank you~
1
1. Save file on the shared drive – MMDDYY APCC Holds:
2. Hide Pivot & Sheet 1 – we only use “working”
3. Open previous week’s report.
4. Move/copy the summary sheet
5. Insert rows to create the new week:
6. Copy the new week header & change the date:
7. Go to working tab and delete all holds that do not relate to APCC (filter on hold code/delete).
The holds that should remain will be:
8. Scrub the payment returned & payment voided holds to confirm that they belong to APCC –
delete any that relate to other departments:
a. Filter on hold look up code – payment returned holds and payment voided holds
b. Filter on hold reason
9. Insert a row between “Invoice Number” & “Invoice Date” – this will be named “AP Partner”:
10. Do a v‐look up on invoice # ‐ to return the AP Partner name (used previous week’s report). Copy
formula all the way down:
11. Add a new sheet – name it “New Items” & color it red:
12. Filter by “AP Partner”. Any items with #NA are items that have been added from the previous
report.
13. Copy/Paste special to the “New Items” Tab.
14. On the “working” tab, sort AP Partner column so all the #NA’s are at the top. Copy/Paste special
the AP column so that the names are no longer formula’s.
15. Finish populating the AP Partner column per the letter splits.
16. Sort so all the #NA’s are in one place. Sort the #NA items by vendor name.
17. Do a V‐lookup by supplier from previous weeks report to fill in more of the “AP Partner” column.
Copy the formula down for all #NA cells only (leave the one’s populated by names alone).
Copy/paste special to remove formulas.
18. Resort AP Partner column w/ the remaining #NA’s isolated. These items will need to be
populated manually per the letter split. After the column is complete, sort by vendor and do a
spot check to make sure all the commodities are assigned correctly.
19. Pivot (table) the “working” tab.
20.
21. Copy/paste special so that the column labels can be put in the correct order:
22. Once the columns are in the correct order, copy/past special to the summary tab. (From the 1st
name down – the header portion is populated).
23. Copy cell colors for items aged 91+ days. These are the items that the team should focus on 1st.
24. Copy cell formatting for the names (tan portion):
25. Copy formulas to obtain change percentage from previous week. Be sure that the correct cells
are taken into account as the cells shift weekly.
26. Populate data for the following: Total, Price, and Qty Rec holds. Make sure the correct data is
pulling for the formulas. You are comparing this week to last weeks data. Increases are noted in
red, decreases in green.
27. Copy & paste New/Previous items box below. Remove data.
28. Obtain New items count from the “new items” tab. Less 1 for the header.
29. Move a copy of the previous weeks “working tab” to the new file. Rename that tab “Cleared
Items” and color it green.
30. Remove columns A & B (Date/Status) and clear the AP Partner column:
31. Do a v‐look up on the Invoice # ‐ return the AP partner. You will use the current “working” tab.
Anything not found #NA has been cleared from last week’s report. Copy formula down and
clear anything with a name. Leave #NA’s
32. Obtain Cleared items count from the “Cleared items” tab. Less 1 for the header.
33. On the “working tab” add 2 columns for Date & Status. This is where we update statuses about
the holds.
34. On the previous file, insert/copy/past special invoice #’s into column A (temporarily) – you will
not save this.
35. V‐look up the date & Status from the previous week to the current week. Once completed,
copy/past special so there are no formula’s in column A/B.
36. Delete any “0” or “#NA”’s:
37. Format Date field to short date.
38. Sort by Partner (A‐Z), then by Aging (Largest‐Smallest).
39. Filter on Bucket column – highlight anything in the 90+ day columns light yellow for easy
identification (columns E‐J | OU to dollar amount).
40. Clear filter form Bucket. Filter on holds – remove the Qty Rec holds. Then filter on the dollar
amount and identify anything over 100k. Bold/Highlight in pink. These items should also be
looked as well as they have the potential to escalate quickly.
41. Clear filter and go to summary page. Save.
42. E‐mail out to APCC Team.