Introduction to Cycle count

Cycle Counting is:

Performed periodically to ensure accuracy of inventory quantities & values.

Frequency of counting item may be based on the classification of items.
1. Example:
o Class A items shall be counted 4 times a year
o Class B items shall be counted 2 times a year
o Class C items shall be counted once in a year
A method of taking inventory that does not require the inventory
organization to shut down in order to count actual inventory items.

System Reference

Oracle Inventory: ABC Codes

ABC Compiles.
ABC Classes.
ABC Assignment Groups.
Inventory, Vision Operations (USA): Counting > Cycle Counting > Cycle
Counts

User Responsibilities

The stores in-charge is responsible for:

Setting up the cycle count parameters and scheduling.

The stores person is responsible for:

Printing cycle count requests.

Performing the item counting.
Entering actual item counts.
Resolving inventory discrepancies in the database with Finance
department.

Ownership

The Head of Materials Department is responsible for ensuring that this document
is necessary, reflects actual practices and supports company policy.

Prerequisites
 Item classification shall be done (by finance and material dept)
Frequency of counting shall be decides (by Material dept)
System setup shall be done (by Material / IT)

Steps for ABC Analysis

16. Creating a ABC compile.

17. Generating ABC descending value report.
18. Defining ABC Classes.
19. Defining ABC Assignment Group.
20. Associating classes and assignment group.
21. Assigning items to classes.
22. Updating item assignment.
23. Generating the ABC assignment report.

1. Create a ABC compile

The ABC compile ranks all the items in your inventory based upon compile
criteria. This ranking is used to assign classes to your items.

Compile Criterion:
ABC analysis is done based on the value of consumptions. But initially till next 6
months from the date of Oracle implementation it will be based on Stock-in-hand
value. Moving ahead it will be shifted to Consumption base.
Current on-hand Use the current on-hand quantity of inventory. Assign the sequence
quantity number by descending quantity.
Current on-hand Use the current on-hand quantity of inventory times the cost for the cost
value type. Assign the sequence number by descending value.
Historical usage Use the historical usage value (transaction history). This is the sum of the
value transaction quantities times the unit cost of the transactions for the time
period you specify. Assign the sequence number by descending value.
Historical usage Use the historical usage quantity (transaction history) for the time period
quantity you specify. Assign the sequence number by descending quantity.
Historical number Use the historical number of transactions (transaction history) for the time
of transactions period you specify. A
ssign the sequence number by descending number of transactions.
Forecasted usage Use the forecasted usage value based on the forecast quantity calculated
value and the cost type you specify. Assign the sequence number by descending
value.
Forecasted usage Use the forecasted usage quantity. Assign the sequence number by
quantity descending quantity.
Previous cycle Use the previous cycle count adjustment quantity. Oracle Inventory sums
count adjustment the value of all cycle count adjustments since the last ABC compile date.
quantity Assign the sequence number by descending quantity.
Previous cycle Use the previous cycle count adjustment transaction value. Oracle
count adjustment Inventory sums the value of all cycle count adjustments since the last ABC
value compile date. Assign the sequence number by descending value.
MRP demand Use the MRP demand usage quantity. Oracle Inventory sums the MRP
usage quantity gross requirements for the MRP plan you specify. Assign the sequence
 number by descending quantity.
MRP demand Use the MRP demand usage value. Oracle Inventory sums the MRP gross
usage value requirements for the MRP plan you specify. The value is derived from the
item cost type you choose in the ABC compile form. Assign the sequence
number by descending value.

Login to Oracle.
Select Inventory, Vision Operations (USA)
Select ABC COMPILE.

Select M1 organization
Select New button on the form.
Complete Define ABC Compile form.

Enter a Unique name for ABC compile.

Optionally, enter a description of the ABC compile.
Content Scope
o If you select Organization ranking will be done for all the items defined
for your current organization even those with zero cost and zero quantity.
o If you select Subinventory ranking will be done for all those items for
which you have defined an Item/ Subinventory relationship. In this case
you can also select specific subinventory defined in system.
Valuation Scope
o Ranking must be done at the organization level if you did not select a
Subinventory in the Content Scope field. If you only want to include items
in a subinventory but you want the ranking to be done based on the
organization wide ranking, select Organization.
o If you select Subinventory than only those quantities which are lying in
specified subinventory will be considered. Quantities lying in other then
specified subinventory will not be considered.
Compile Specification
Criterion
 Cost Type defaulted as per setup, Forecast depends on criterion, i.e. if
forecast, must select forecast, Plan Name, From Date and To Date are
required for some specific criterion.
Save your work
Execute the Compile
o Click the compile button and then a concurrent program will get fired.

If needed compile results can be printed

Open output of Compile ABC analysis to view Compile Result

Verify that compile ABC analysis is completed with a status of Normal.

Note: As this is in test system we got only 504 items in this compile but in actual we
would be much more.

2. Generate ABC descending value report

Select the ABC descending value report.

Click the view output button to view output.
Take Print if required.

3. Define ABC Classes

Use your own terminology to determine what are commonly used as ABC
classes. Define class names that suit your business environment.
Navigation: Inventory, Vision Operations (USA) > ABC Codes > ABC Classes

Enter Class Names and description

Save your work

4. Define ABC Assignment Groups

ABC assignment groups associate ABC classes with an ABC compile. You
assign item to ABC classes within a particular group. This allows you to assign
items to different ABC classes in different group.

For example, suppose you define ABC groups Cycle Counting and Planning.
You can define different ABC classes to these two groups. You can then assign
an item to a different ABC class in each group. This allows you to prioritize item
differently for Cycle Counting and Planning.

Navigation:
Inventory, Vision Operations (USA): ABC Codes > ABC Assignment Groups

Complete the ABC Assignment Groups form. On a blank line fill the following
information.

Enter a unique ABC group name.

Associate Compile Name and save

5. Associate Classes and Assignment Groups

 Choose classes to use with assignment group
Assign ranking to the classes within an assignment group.

ABC Group Class Assignment

Select your assignment group from the list. Click the Group Class button.
ABC Group Class Assignment window will get open.
Complete the ABC Group Class Assignment form.
Priority: Enter the sequence number in which classes are ordered.
Number 1 is the most important, number 2 is second, and so for.
Select the class names you defined.

6. Assign Items to Classes

Assignment may be made based upon following criterion.

7. Sequence Number
8. Items Percent
9. Inventory Value
10. Value Percent
Open ABC Assignment Groups window.

Select your assignment group from the list.

Click the Assign Item button.
Assign ABC Items window will get open.
As numbers of items in the compile are very less, here we are taking 50 items in
Class A, next 100 items in Class B and rest in Class C.

In real business scenario it might be different, it could be based on the value.

Example:
Top Items having 85% of value is considered as Class A item.
Next Items having 10% of value is considered as Class B item.
And rest of the items would be considered as Class C item.
 Specify the cutoff point for each ABC class. Each ABC class must have at
least one item assigned to it, and all items in the ABC compile must be
assigned to an ABC class. You can use any of the following fields to
determine the cutoff point.

Sequence: You can enter the sequence number from the ABC Descending
Value Report for the last item to be included in each ABC
class. This value will be automatically calculated if you
choose to assign classes by another method.

Inventory Value: You can enter the cumulative value from the ABC
Descending Value report for last item to include in each ABC
class. Maximum value is automatically calculated. This
maximum value is restricted to the total inventory value
compiled and displayed in the Total Compiled Value Field.

% Item: You can enter the percent of number of items compiled from the ABC
Descending Value report to include in each class. This value
is automatically calculated if you choose to assign classes
by another method.

% Value: You can enter the percent of total compile value from the ABC
Descending Value report to include in each class. This value
is automatically calculated if you choose to assign classes
by another method.

Attention: It is possible to have several items in the ABC compile with Zero
Value. If any item with zero value is in a class other than the
last class, you may only assign item using Sequence

For the inventory value, % item and % value field, if the value entered does not
exactly match any item, the first item with value greater than the value entered is
taken.
 Assign Item
o Click the Assign button.
o Click the OK button.
A request is generated, press OK.
Check the request status.

7. Update Item Assignment (if required)

Find Your ABC Assignment

Go to ABC Assignment Groups window.

Select your Assignment Group from the list.
Click the Update Item button if required.
Update ABC Item Assignment screen will appear.

To enter a new item assignment.

o Click the New Record button on the toolbar.
o In the blank record, enter the item number and ABC class.
To edit the class of a specific item.
o Find the item number in the list or use find to search for an item number.
o Use the list of values to select a new class for the item.
Save your work and close the window.

8. Generate ABC Assignment Report

Navigation
Inventory, Vision Operations (USA): Reports > ABC and Counting

Select ABC and Counting

Submit a New Request screen will open.
Select Single Request and press OK.
ABC and Counting Report form will open.
Request

Use the list of Values to find the name of report ABC assignments
report
 Complete the Parameter form
ABC Group: Use List of Values to select ABC Assignment Group
Sort Option: Use the list of Values to select the sort order for the report

Press OK button.

Click Submit button on ABC and Counting Reports.

CYCLE COUNTING

Cycle Counting consists of:

Cycle Counting Defining

Generating Cycle Count Listing
Entering Actual Quantities
Approving Adjustment

Cycle Counting Defining

Navigation:
Inventory, Vision Operations (USA): Counting: Cycle Counting>

Cycle Count Select New

Enter a unique name for the cycle count.

 Enter the calendar to use for this cycle count.

This calendar is used to determine the days on which to automatically

schedule cycle count.

Adjustment Account
Scope and Control Tab

Enter the Scope and Control information for your cycle count.

Count Controls

Optionally, enter the date on which the cycle count becomes inactive.
Late Days: Enter the number of workdays that can pass after the date the
count request was generated, before a schedule count becomes a late
count.
Starting Sequence :
 Default to 1. You may leave this default or enter the number to use
as starting number in the next count request generator. The count
sequence number uniquely identifies a particular count and is used
in ordering the cycle count listing.

Unscheduled Entries

Optionally, specify whether you can enter counts for items that are
not scheduled to be counted.

Display System Qty

Select this field to display system on-hand quantities during count

entry.

Automatic Recounts
Select to automatically assign a status of Recount to out of tolerance counts and
include them in next cycle counting.

Maximum

If you selected automatic recounts, enter the maximum number of times

inventory can generate an automatic recount request. Once this number is
reached the adjustment must be approved or rejected.

Count Subinventories
Defaults to ALL. You may leave this default or select SPECIFIC. If you
choose Specific subinventories, you can navigate to the Subinventory region
and select the subinventories to include in the cycle count.

Serial and Schedule Tab

Select Serial & Schedule Tab. And complete the form.

 Serial Control Option

Count

Select the count option to determine whether to exclude serialized items

from the cycle count ( Not Allowed), create one count request for each
serial number ( One per Request ), or create multiple serial details in a
count request ( Multiple per Request ).

Detail

Quantity & Serial Numbers: Serial number & quantity are required and are
Validated when entering adjustment.

Quantity Only: Serial number entry is optional if the count quantity

Matches the system quantity, regardless of whether the
serial numbers match. If you do not enter serial number, the
 count is marked as completed. And no adjustments are
performed. If you do enter serial numbers, both quantity and
serial numbers are validated when determining whether
adjustments are required.

Adjustment

Adjust if Possible: If a discrepancy exists between a count quantity & a

system quantity or if the entered serial numbers do
not correspond to the serial number already in the
specified location, then the system will attempt to
make adjustment if the adjustment variance & value
are within tolerances. These adjustments consists of
receipt & issue of the appropriate serial numbers to &
from the specified location and are applicable only to
instances in which new serial numbers or shipped
serial numbers are counted.
Review All Adjustments: No automatic adjustments are attempted.

Discrepancy

Select the discrepancy option to indicate whether an adjustment is

attempted when a count includes a serial number already assigned to the
same item elsewhere in the system.

If you turn automatic scheduling on, enter the following information

Auto Schedule

Select to automatically schedule this cycle count.

Frequency: Select Daily. This information is used along with the count
frequency of each cycle count class, when performing automatic cycle
count scheduling. The value you enter here dictates the window of time
within which you can enter the count against schedule buckets.
Count Zero Quantity: Determine whether to automatically generate
requests to count items with an on-hand quantity of zero.
Last Date: Display the last date this cycle count was automatically
scheduled.
Next Date: Leave blank or enter the date of the first workday (Monday) for
the next schedule interval when this cycle count is scheduled.
Adjustment and ABC Tab

Select Adjustment & ABC tab and complete the form.

Approval

Required

Determine when the approval is required for adjustments.

Never: Adjustment transactions are automatically posted where entered

Counts differ from system balance.

If Out Of Tolerance: Adjustment transactions are not automatically

posted for the counts outside a specified approval tolerance. You
must approve such adjustment before posting.

Always: You must approve all cycle count adjustments, regardless of

tolerance level before it is posted.

Tolerances
 Enter one or more of the following tolerances.

Qty Variance: Enter the percentage variance of count quantity to

On-hand quantity beyond which adjustments are held

for approval.

Adjustment Value: Enter the adjustment values beyond which

adjustments are held for approval.

Hit/Miss Analysis: Enter the percentage variance of count quantity

to on-hand quantity beyond which a count entry is

considered as a miss for hit/miss reporting.

ABC Initialization ( Optionally)

Enter the ABC group name on which to base the cycle count item
initialization or update.
Option: Choose one of the following
None: Do not change to the list of cycle count items.
(Re)initialize: Use the ABC group you specified to load all

Items & their ABC assignments into the list of

items to include in your cycle count. If you
already had items defined for your cycle count,
this action deletes existing information &
reloads the items from the ABC group.

Update: Use the ABC group you specified to insert new

cycle count item.

If you choose Update option:

Indicate whether to update classes. If an items ABC class assignment in

the ABC group you specified is different from the cycle count class this
item is assigned. The cycle count class is updated for the item with the
ABC assignment in the specified ABC group.
Indicate whether to delete unused item assignment that are no longer
referenced in the specified ABC group.

Save your work.

 Re-query the records to ensure the re-initialization has occurred. Wait for
Few minutes then select Run from query menu. If the status field does not
display Completed wait for few more minutes then Run the query again.

Assign ABC Classes to Cycle Count

Enter ABC classes to include in your cycle count.

Click on Class button

Complete the Cycle Count classes form

Names of the ABC classes appear in this field. These names were
determined in the ABC assignment group.
Counts per Year: Enter the number of times per year you want to count
each item in this class.
Approval Variance: Optionally, enter positive or negative tolerances. If you
do not enter tolerances, a value entered in the cycle count window is
used.
Save your work & close the cycle count classes window.

Cycle Count Items

To define Cycle count Items

Click on Item button

This form displays the cycle count items. You may verify an items class &
specify an approval variance for specific item
Save your work & close Cycle Count Item window & Cycle Count
window.

Cycle Count Scheduler

Choose Cycle Count Scheduler from Tools menu.

Complete cycle count schedule parameter
Select Include Control Group Items and click OK
 Click the OK button again.

Perform Full Cycle Count

Select Perform Full Cycle Count from the tools menu.

Click the OK button again.

Select Perform Full Cycle Count from the tools menu.
 Parameters
Use the list of values to enter your cycle count name in the parameters
fields next to cycle count listing.
Click Option button.
Select Save All Output Files & press OK button.
As we selected frequency as Daily, schedule this program on Daily basis at suitable
time.

Press Submit button on Perform full cycle count screen. Click OK &
close all windows.
Generating Cycle Count Listing

Navigation:
Inventory Inventory, Vision Operations (USA) : Reports > ABC and Counting,
Single Request OK : ABC and Counting Report

Complete ABC and Counting report form.

Name

Use the list of values to find the name of report, Cycle Count
Listing

Complete the parameter form.

Cycle Count Name: Use the list of values to select the name of cycle
count.
Start Date: Defaults to todays date
End Date: Defaults to todays date
Include Recounts only: Indicate whether to print the listing for recounts
only (Yes) or all items (No)
Subinventory: Use the list of values to select a specific subinventory to
count or leave blank for all subinventories. Suggest to keep it blank
Display Serial Number

Leave as default value.

Click OK button.
Select the report to automatically run periodically
Click the Schedule button.
Select Periodically

Complete the Schedule form.

Entering Actual Quantities

Navigation:
Inventory Inventory, Vision Operations (USA): Counting > Cycle Counting >
Cycle Counting Entries

Query the cycle count to be used.

To enter scheduled counts.
Count Quantity

Enter the quantity that you counted for each item. Inventory uses
this quantity with the specified unit of measure to determine the
value of cycle count adjustment.

Save your work and it will get submitted for approval.

Approving the adjustments

Approver shall take appropriate action and save the response/s .