l\iw^MY'S.

slAFF CAR RULES 19

RULE 43 I
38 SWAMY'S STAfF CAR RUTES t RULE 43
-
(2) Staff cars may be purchased from the open market.- lt has been :",r,!:il3"TT,'#litr,i,:!!l:i':{ix*1*:i'fr '}H'":'".i:H}l'#
decided to remoye lhe ban imposed on the purchase of staffcars from the open ol al
t.orEl onerout in thc absence
market. The Ministries / Departments, etc., may observe the normal purchase ii"":;;;;; il,;re iihas been decided rhat.air-conditioners
procedure for the purchase ofstaffcars through DGS & D rate contracts in future. "onsidetations, bv officers of the level of secretary to
;;;"#";;;i;"; i;ii,e ,taff cats uteddesired
rroia and above' if soby them
IGl.. M.F., o.M. No. F. 3 (l)-8. II (A)183, darcd thc 6th July, 19t3. l t"'"*r,[L"t ,t
$c 8th Jul'v' t996
t Gl.. M.F., O.M. No. F' l(l)-E' II (Ay96' dared 1

(3) Purchase of Staff Cars by Ministries / DePartment revision of ***

- Ministries /
guidelines.- This Ministry has been receiving requests from various (6) Provision ofAir-conditioned (AC) StaffCars'-
Departments for inclusion of new models of cars or altematively to purchase
haYe b!-en reconsidered lt has
ceriain vehicles for use as staffcars, in exception to the Iist ofapproved models 2. The existing instructions on the subject
or StaffCars, sincc many ofthe approved cars are no longer under manufacture. b""re;i;;^;;ii"'pi*ition oiai"-"ontiitionta staff cars mav be extended

2. The matter has been examined by this Ministry in consultation with nl':"*ih:i,.;;i.:* :#i:t':i",.".f,t
jl*S fiti,.L'#,'li ilTt,Sltl
Ministry of Corunerce. lt has now b.ren decided that models of cars with Net be resorted to'
tioned taxies may
Dealer Price (NDP) ofup to { 4,75,000 available in the DGS&D Rate Contract
only shall be considered for puchase as staff car. The purchase may be made #',o':,'i;H'".1
only through DGS&D rate conlract mode. Accordingly, the AdminisEative o"oi;li'i!ilxili,"i*::1,:11'JHfi #l;t:J,"1'tiT:T"ff
Secretary in consultation with the Financial Advisor, may decide on the model remaining useful life.
based on parameters including price, availability, ease ofmaintenance, service ofPOL would continue'
facility in the specific location of the office, fuel economy, eco-friendliness, 4. The existing ceiling on the consumprion
standardization for large scale purchases, etc. on the above subjecr'
5. This supersedes all previous instructions
(A)12009' datcd the 30th June' 2009 ]
3. This supersedes previous instructions on models approved for use as IGI., M.F.. o.M. No. 3 (lyE'll
staff cars.
motor vehicles'
, -,,/ (7')Delegalion ofFinancial Powers: (A) For pu rchase.of
I0.1., M.F., O.M. No. F. No. 03 (l)tr-ll-d2009. daled the 6!h A"gust, 2014. l

(4) Staffcars Dot to be provided with air-conditioners.- According to the {:tl#l;,[#gli;*:hi*"1'.,1i]'"""i,ixi;;Illlffi ffi:;[:I
of tire central Govemment
bepafrent will be necessary:
existing instructions, installation of air-conditioners in the staff cars in the
Territories with Legis-
Ministries / Departments is not allowed except in respect of staff cars used by Provided further that the Adrninistrators of Union built only)
the Ministers where air-conditioners could be installed, ifso desired by them. lt lature. shall have pott., to,*tt-.ion p'iihit" of rnorot tu"(lndian
provision for it has
has, however, come to the notice of this Ministry that despite these instruc- ;;.*;;;;;i-t 4;ri.i.r. o, sp."t"tt,'"u", when no specific in' the
tions, air-conditioned staff cars are still being used by officers in some Minis- ;:ii,';"J"; ;h; ;;ai"t, iiu.i""i ti'1n; existence of adequate savings
purchased for
tries / Departments. All Ministries / Departments are requested to ensure that *u:".'t to tt't'tJniitlon that the number oi cars
ira".ii"o of anv of the
the instruclions regarding installation of air-conditioners in the staff cars arc "it"
ffit";fi; lffi;.t".-,,-a Sp.ut* ao"i not relate to replacement
complied with and wherever air-conditioners are installed in the staffcars (other existing cars.
than those used by Ministers), the same should be remuved.
M.F., O.M. No. F. 3 (4)-E. II (A)/91, dated th€ lst F€bruary, 1991. ] lii\ReDlacement.- Minislries/DepartmentsshallhavefulIpowerssubject
IGt., 6"i'g giJtn bv the competent Authorities'
. *I;i,",i.;;;;;;-nuiio"
(5) Installation of air-conditioners in staffcars used by officers ofthe (ii) Mainrenance, upkeep and repairs Full powers'
level of Secrelary to the Government oflndia rrld above.-
-
r Exrocrs ftom hem No I o of (Annexuf ?i'i,tE':i,"i,,li:Hil
Poweri Rules. 1978. at amended bY .,if:ff llli:X'-:t $1
ii
tisi-i tojlis' dt'ed lhe loth Nov'mber' 1990
thc l2th Deccmber, 1985 a0d l"'
1

'
2. The question of providing air-conditioners in the staff cars used by (B) For condemnarion of motor vehicles and motor cycles.-
Secretary level oflicers and above in th€ Government of India has been consi- l)tio, ity.- Oepanments of the Central Go!emment
ft, (
dered. Secretary levelofficers have to frequently move out oftheiroflice premises
 RULES I RIJLE 43 RULE,I4] SWAMY'S
- STAFF CAR RULES 4I
40 SWAMY'S STAFF CAR
- and
has b€en decided that the Ministries should ensur€ that both condemned
for the use of Ministers or Speakers, even when no
sp.ecific Pl9,'11:ll:t it h"t
i, it;;;;;;i;;;;-J;;;ii;hicles are disposed of as per the procedure within a
;;il;"; ;; buag"t, .iuj""t t6 tt'e existence 6f adequate savings in the with the manufacturer
oi cars purchased for SiiiJa J'rirr'"-"-rii":,ti fr-om it e a"te orpticing ofan oider
;;il;;;il ;it;;"6*i t6 tr,g conaition that the number
of anv of the ior-replacement of vehicles.
il""t; # il;i$;'-o-ip"'rtttt aoli not relate to rePlacemeni
No.2l (3) E. Co-ord'/99, dated thc l6ih November' 1999
t Gl., M.F., O.M.
1

existing cars.
( i^ R"Dlacement.- Ministries / Departments shall haYg fullpoweB subject l8) ExDenditure managem€nt, fiscal Prudence and ausle-riq measures
to of being given by the Competent Authontles' ir ih" Department' vide its o M ' of even numbel
"iii,"u[" "ondemnation ";;;U;i;"h;;6-
:i"r"#;:;ft0i'0, *u"Jlntttu"tiont dn the subject cited above ltem (iv) related
(iii) Maintenance' upkeep and repoirs Full powers'
- ffi;;; ;r;;;;inew vehicles for a period of one vear ' The matterregarding
v Dclc8-ation of F'nancial :;ilil;iil;;il;-hui been examined and it has bein deiid'd that the ban on
t Fxtracls from ltem No. lo of Anncxurc lo schedulc of lhc
iicr'' i, F' I (r r)-E' ll (A)i E5' d6ied the will continue However, Ministriesl Departments
,."..: hi,l!t'idil;'"i",i"i v u"rrfiiation No' oiuOaUonal Yehicles
iilbi,i;ffi;i;ii;;'!-'f[io:g 11(a)ss. aated the 3(rth Novembcr' ree0 ] "irr"ii*i
[?;';r;;h;;;;;; u"-t iit". in replacement FofA maturelv and prematurel]
in ionsultation'uith their subject ro the-conditions as
(Bl For condemnation of molor vehicles 8nd motor cycles'- "1,ioJrn""il.rti"r"t
i"ii-i"*" l" tfri. ftliri.ttyt o.u. No. 5 (5)-E II (Ay92, dated 8-9-1993' and
(i) Aitiority. - Deparrnents ofthe Central Govemment' keeping in view the following:-
(ii) Monetary linit up to which the loss may be written ofl in each cases'- (i) The vehicle is replaced with a fuel efficient vehicle of the same
? 2'i;kh;.'il;t;;;i. irav be extriited subjict to the following restrictions' category.
namely:- (ii) Specific provision has been made for the replacement ofthe
vehicle
(in ''''
(a) The lives of vartous q'pes of vehicles' in terms of distance run iriguogJt for the year without any re-appropriations'
heen
whichever is reached later' have
kil;:;Ji;;;ilrgirt'tr',t" tiliv**) (iiI)' The recommendations of the Expenditure Reforms-Commission7 46 of
fixed as under- '" ttriiiiii l"rrrined in their loih Report - Pan-vll;?ara
Kilomctres
Type ofvehicles iignificant issues in the managemenl ofNon-Plan
(r) .
""t"rir["i.t"i,
exPenditure (orlrac s n closed)'
t e

(li)' Motor vehicles fine d with engines -l

O2 2. Subiect to the above modifications, all other economy.instructions
up to 20 hp (RAC)
1.50,000
*nto1n"-a-iri ,t,. O fta. oi number, dated 24-9-2000 will continue to be in
force.
",en
(b)..
Extracts of Para. 7.46 ofthe Tenth Report (Part-VIl)
(r't A vehicle should be condemned only after a certificate has.been obtained
of the Expenditure Reforms Commission
fr.-t;il;iH;;ii"*iri th6 effect that the vehicle is not fit for
"rirt",-iti"it"
anv further economical use:- The Dresent svstem of Covemment owning cars and employing regular
AirPorts dti"";;';fr; ;;'i.,ii iir" cou".*.nt tervants lelds to excessive expenditure'
](D an Electrical and Mechanical Wor[shop of the National ofthe
i Authority; ilu*u, ofmaintenance and repair charges, salary perquisites and-pension
the aost ofhiring vehicles' Purchase ol newcars may'
I
(i, the Workshop of a State Road Tmnsport Corporation; diivers. etc.. compared to
th"refoie. Ui Uanied; as and when old cars are condemned' the requirements
as
(O-and (ii) are not
(ii0 locations where workshops mentioned ar il;;Effii;;;;n"".i0, t.
met bv uking cars on hire ln fact' informal
' ' at
available, Transport worlishops under the Central or State including
tt aie. ifrt" Our ifull the costs of operating andinaintain-ing staffcars'
Govemment DePar[nents' ir,"-ii".i*" -a allowances'of driv-ers, etc , are faciored in' it would be
1990and ",her
l(ll MF Notificrtron Nos.F. I(19)-E'U(A)'89 dstcd lhe I6rh Oclober' more economical to hire vehicles.
r. r riali' iliAj/so. aatcd thc 26rh scptcmbcr' 1996' I
(4) E. Co-ord /2OOO. datcd thc loth October' 2001 ]
I Gl.. M.F.. O.M. No. 7
(c) Coodemned vehicles to bc disposed of within threc months froEl
that rarse number of
,h" d;a;#;:i;;;ii..;-il;;li[;been noticed
buildings without any care
44. In so f8r as the staff cars of the Administrations of the Union
i,.irii"r. i"I."Jit"o"mned, lie outside the office
orsuch vehicles rhe
Terriiories are concerned, the foregoing rules shall sPPly with the following
;;'il;;:,;i#:ili' i"vi.r,liil" tt';n orvarious
value fhe maner
pans
has been examined and
modifications:- (
vehicles also lose thetr monetary