SN/QC/SOP/042

Department Quality Control Issue # 0 1

Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE

SOP FOR CLEANING & SANITIZATION OF

PHARMACEUTICAL FACILITY

REV. # DATE INITIATED BY PAGE # NATURE OF AMENDMENT DONE BY

01 11.12.2019 Gulzreen ALL New Introduction

AMENNDMENT SHEET

WRITTEN BY QC OFFICER

REVIEWED BY SENIOR QC OFFICER

APPROVED BY QC MANAGER

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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE

CONTENTS

1.0 AMENDMENT ……………………………………………..…01

2.0 PURPOSE…………………………………………………..…03

3.0 OBJECTIVE……………………………………………….…...03

4.0 SCOPE ……………………………………………..............…03

5.0 RESPONSIBILITY …………………………………………...03

6.0 TERMS………………………………………….……….….....04

7.0 DEFINITIONS………………………………….……….….....04

8.0 CLEANING & SANITIZING PROCEDURE………….….....04

9.0 DISTRIBUTION………………………………….……….…....12

10.0 ANNEXURES…………………..……………….……….…....12

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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE

2.0 PURPOSE:

The purpose of this Standard Operation Procedure is

 Defines the requirements
 Ensure that facility and Equipment Cleaning and Sanitization are managed
and executed in a controlled and compliant manner prior to use.

3.0 OBJECTIVE:

The objective of this SOP is to ensure that complete facility is clean & free from all sort of
contamination.

3.0 SCOPE:

This procedure is applicable to current Good Manufacturing Practices (cGMP) processes,

documentation and records for manufacturing area, storage area, laboratory and other area
outside production / laboratory section of Shawan Pharmaceuticals.

5.0 RESPONSIBILITY:

5.1 Operator shall be responsible for –

5.1.1 Perform cleaning and sanitization as per defined procedure.
5.2 Production Pharmacist / Production Section incharges Shall be responsible for-
5.2.1 Check and ensure cleaning and sanitization of the area as per lay down
procedure.
5.2.2 Update and maintain all necessary records.
5.3 Production Manager shall be responsible for –
5.3.1 Responsible for the proper compliance of the SOP.
5.4 Quality Assurance Officers shall be responsible for –
5.4.1 Ensure the proper cleaning and sanitization of the area as per lay down procedure
before routine use.
5.5 QC Manager shall be responsible for –
5.5.1 Completing microbiological / analytical testing requirements as applicable for
cleaning / sanitization validation / verification purposes.
5.6 Environmental Health and Safety (EHS) Officer shall be responsible for –
5.6.1 Assisting the Quality Assurance to review and approve use of cleaning agents
and sanitizers.
5.6.2 Examining Safety Data Sheets (SDS) of cleaning/sanitizing agents and determine
any risks, hazards, and precautions.
5.6.3 Recommending personal protective equipment (if any) requirements for use by
the cleaning personnel when performing their duties.
5.6.4 Ensure  written procedures for proper identification, storage, handling,
preparation and disposal of cleaning and sanitization agents.

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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE
5.7 Quality Assurance Manager shall be responsible for:
5.7.1 Approving cleaning/sanitization agents for use in facility.
5.7.2 Approving the cleaning and sanitization Environmental Monitoring (EM)
program
5.7.3 Ensuring the facility areas, rooms and/or equipment are inspected (as required)
for clearance / cleaning effectiveness, post-cleaning and before the start of
production.
5.7.4 Initiating and leading quarterly meetings attended by Director Operation, Ware
House Incharge, Production Manager & QC Manager and other relevant
stakeholders to review EM Program results and trends using this information to
modify the facility and equipment cleaning/sanitization procedures to maintain
and/or improve their effectiveness.
5.7.5 Ensuring periodic verification (minimum monthly) of cleaning/sanitization
documentation prepared by cleaning/sanitization personnel for accuracy and
compliance.
5.7.6 Reviewing and approving investigations involving cleaning/sanitization.

6.0 TERMS:

6.1 CIP : Clean in Place

6.2 COP : Clean Out of Place
6.3 CSP : Cleaning / Sanitization Personnel
6.4 Dept: Department
6.5 EM : Environmental Monitoring
6.6 QA : Quality Assurance
6.7 QC : Quality Control
6.8 SOP : Standard Operating Procedure
6.9 SS : Stainless Steel

7.0 DEFINITION:

7.1 Cleaning:
7.1.1 The removal of residual product or extraneous matter including microbial
contamination from the facility surfaces and/or equipment to an acceptable level
and maintaining the condition of the facility or equipment such that it can be used
safely for subsequent use.

7.2 Clean In Place:

7.2.1 A process using a cleaning agent in a pumping system that circulates the
solutions through process lines or process equipment in order to clean them
thoroughly with out relocation or disassembly.
7.2.2 CIP may performed using fully automated stand-alone cleaning system or may
performed by a manually controlled cleaning process where the washing and
rinsing steps are initiated by manual manipulation of the various valves.
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STANDARD OPERATING PROCEDURE

7.3 Clean Out Place :

7.3.1 A process where the components are disassembled and cleaned separately from
the major equipment. Clean Out of Place, cleaning may performed using a fully
automatic stand-alone cleaning system such as a parts washer, or may performed
by a manually cleaning the components at a wash room sink using brushes and
hand sprays.

7.4 Disinfectant / Sanitization agent:

7.4.1 A material capable of removing or eliminating vegetable bacterial cells on a
surface to a defined acceptable level.

7.5 cGxP:
7.5.1 cGxP is a general term that stands for current Good “x” Practice (x =
Clinical,Engineering,Laboratory,Manufacturing,Documentation,Pharmaceutical,
etc.).
7.5.2 The titles of these Good “x” Practice guidelines usually begin with “Good” and
end in “Practice”. cGxP represents the abbreviations of these titles where “x” a
common symbol for a variable, represents the specific descriptor.

7.6 HAZOP :
7.6.1 Hazard and Operability Analysis is a structured and systematic technique used
for system examination and risk management to identify potential hazards in the
system and identify operability issues that could lead to nonconforming product.

7.7 Environmental Monitoring:

7.7.1 Microbial testing for particulates and/or surface swab, rinse or contact plate
testing from specified locations within the site environment.

7.8 Sanitization:
7.8.1 The act or process, physical or chemical, of reducing viable organisms on a
surface to a defined acceptable level.
7.8.2 Sanitizing is accomplished with either heat, radiation or chemicals.
7.8.3 Unless the item to be sanitized is effectively cleaned,
7.8.4 it is difficult to obtain close contact between the sanitizer and the surface to the
sanitized.

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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE

8.0 CLEANING & SANITIZATION PROCEDURE:

 CLEANING AND SANITIZATION PROCEDURE:

8.1.1 To ensure that previous batch identification materials are removed from the
facility, area, room and equipment before Cleaning/sanitization.
8.1.2 If not, the previous batch identification materials shall removed and destroyed.
8.1.3 Affix appropriate cleanliness status label (dirty, cleaning in progress, clean or
other) to the facility, room, area, equipment and tools.
8.1.4 If maximum Dirty Equipment Hold Time before cleaning has been exceeded,
immediately notify their responsible management and/or the Quality Assurance
an event/ investigation shall raised.
8.1.5 Clean equipment held too long in the “Clean” state clean equipment hold time
before first use does not require an investigation but shall have its cleanliness
status changed to “Dirty” and re cleaned/ sanitized before use.
8.1.6 When using cleaning/sanitizing agents in the Processing area, care should taken
to ensure that product contact surfaces, product containers and all packaging
materials are protected from contamination by these chemicals.

 Check and Precaution:

o Wear hand gloves while handling or using disinfectant solution to avoid direct
contact with skin.
o Always use lint free cloth for disinfection and mopping.
o Do not dilute or mix two disinfectants or do not top-up the undiluted disinfectant
solution with freshly prepared disinfectant solution.
o Keep disinfectant/sanitizer containers tightly closed after use.
o Use only freshly prepared (within 24 hours of preparation) cleaning/sanitization
solution for cleaning/sanitization activity.
o During disinfection mopping always ensure that strokes are 10-25% overlapping.
o Do not use of wood-containing cleaning tools or lint/particulate shedding cloth.
o Purified water or water of higher quality shall used for sanitization agents.

 Cleaning Schedule :
o For core area:

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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE

 or other than core area :

Note : In case of maintenance of area, area shall clean thoroughly as per respective cleaning
procedure.
 Cleaning procedure during product changeover in core area :
o Ceiling : Clean the ceiling with the help of clean dry lint free duster.
o Walls : Clean the wall with the help of wet duster soaked in potable water.
o Risers:
 Open the risers grills and clean in same area or take out to the washing area
covered with poly bag.
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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE
 Clean the duct of the risers using potable water.
 Clean the riser grill using potable water and dry with compressed air.

o Pendant’s of dust extractor :

 Dismantle the pendants and clean in same area or take out to the washing
area covers with poly bag.
 Clean the pendant’s of the dust extractor using potable water followed by
scrubber soaked with 2% non-ionic detergent solution.
 Finally rinses with potable water and then dry the pendants using
compressed air or dry with clean dry cloth and
 Transfer the same to the respective area in clean poly bag.

o Stainless steel Guards, Doors, door closer, SOP stand, Thermo -hygrometer
and Magnehelic gauge :
 Clean the Stainless steel Guards, Doors and door closer with wet cloth
soaked with potable water followed by dry with clean dry cloth.
 Clean the SOP stand, Thermo hygrometer, Magnehelic gauge with wet cloth
soaked with potable water followed by dry with clean dry cloth.

o View panels of doors & windows:

 Clean the view panels with potable water and then wipe with rubber wiper.

 Electrical panel, switches, fixtures, Balance and cables, PLC of equipment’s :

o Switch off the main supply and remove the plug before cleaning.
o Clean the
 Outer side of panels with dry cloth.
 Switches and fixtures with dry cloth.
 The balance cable and PLC of equipment with clean dry cloth.
 Platform (Balance) with wet cloth soaked with potable water followed by dry
with clean dry cloth.

 Other accessories (Tables, Stools, Granite, Accessories stand, Trolley, Sample box
etc.):
o Clean with the help of clean dry lint free cloth followed by wet cloth soaked in non
ionic detergent solution.
o Then clean with the help of wet cloth soaked in potable water followed by with
clean dry lint free cloth.

 Waste bin :
o Put all the waste materials or debris in waste bin during activity.
o Remove poly bag from waste bin and send to scrap yard.
o Clean the waste bin with wet cloth or with potable water followed by with dry cloth.
o Place a new poly bag in waste bin.
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 Area Cleaning underneath the Equipment (If applicable) :

o Clean area underneath the equipment using long handled wet mop dipped with
cleaning agent.
o After cleaning, mop the area with suitable disinfectant as per SOP.
 Floor and Coving Cleaning Procedure:
o The below cleaning procedure to be followed during product to product changeover.
 Collect all the waste materials like papers, threads, gloves lying on the floor
in waste bin.
 Do not allow any debris like paper or thread to remain on the floor.
 Then wipe the floor & coving with rubber wiper and collect all waste
materials like tablets / capsules / powder / pellets in waste bin, if any.
 Clean the floor using non-ionic detergent solution with potable water and
wipe through rubber wiper.
 Then drain the dirty water in drain or wipe the water out of cubicle and suck
through the cleaning machine.
 Then disinfectant shall be used as per the schedule. The floor shall be
disinfected by mopping and during disinfection mopping always ensures that
strokes are 10-25% overlapping.
 Check and ensure the complete cleanness of floor and area.

Note:  Use 10% Multi Surface Cleaner solution and 2.5% Dettol alternatively every three days for
sanitization of floors.

 Cleaning procedure at the end of shift or batch to batch changeover or as and when
required for core area :
o Stainless steel Guards, Doors and door closers, SOP stand, thermo hygrometer,
Magnehelic gauge: Clean the Stainless steel Guards, Doors and door closers with
dry cloth.
o View panels of doors & windows: Clean the view panels with dry cloth.
o Electrical panel, switches, balance and balance cable, PLC of
equipment: Switch off the main supply and remove the plug before cleaning. Clean
the panels, switches, balance and balance cable, PLC of equipment with dry cloth.
o Waste bin: Remove poly bag from waste bin and Clean the waste bin with wet cloth
followed by with dry cloth and then placed a new poly bag in waste bin.
o Other accessories (Tables, Stools, Granite, Accessories stand, Trolley, Sample
box etc.): Clean the panels with dry cloth.
o Floor & Coving :
 Collect all the waste materials like papers, threads, gloves lying on the floor
in waste bin.
 Then wipe the floor & coving with rubber wiper and collect all waste
materials like tablets / capsules / powder / pellets in waste bin,
 In case of core area, where product is inside the cubicle, if any.
 In core area without product, disinfectant shall be used as per the schedule.
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SN/QC/SOP/042
Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE
 The floor shall be disinfected by mopping and during disinfection mopping
always ensures that strokes are 10-25% overlapping.
 Check and ensure the complete cleanness of floor and area.
 Ensure that no debris like paper or thread to remain on the floor.
 Cleaning procedure for other than core area :
o Stainless steel Guards, Doors, door closers, SOP stand, thermo hygrometer,
and Magnehelic gauge:
 Clean the Stainless steel Guards, Doors, door closers, SOP stand, thermo
hygrometer and Magnehelic gauge with dry cloth.
o View panels of doors & windows:
 Clean the view panels with dry cloth or with potable water and then wipe
with rubber wiper.

o Electrical panel, switches, Fixtures, Balance and balance cable:

 Switch off the main supply and remove the plug before cleaning. Clean the
panels, switches, balance and balance cable with dry cloth.

o Waste bin:
Remove poly bag from waste bin and Clean the waste bin with wet cloth
followed by with dry cloth and then placed a new poly bag in waste bin.
o Other accessories (Tables, Stools, Granite, Accessories stand, Trolley, Sample
box etc.) :
 Clean the panels with dry cloth.

o Ceiling, Walls, Floor and Coving :

 Clean the ceiling with the help of clean dry cloth.

 Clean the wall with the help of clean dry cloth.
 Collect all the waste materials lying on the floor.
 Ensure that no debris like paper or thread to remain on the floor.
 Then disinfectant shall use as per the schedule.
 The floor shall disinfected by mopping and during disinfection,
mopping always ensures that strokes are 10-25% overlapping.
 Then wipe the water in drain or suck through the cleaning machine.
 Check and ensure the complete floor area appears clean to eyes.
 Frequency:
 Daily cleaning of Floor and Coving for general area like
office, Miscellaneous store etc.
 Daily cleaning of Floor and Coving for all storage area.
 Weekly cleaning of Ceiling and Walls for other than core
area.
 Washing area :

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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE
 Cleaning of washing room is to be carried out at the end of
each shift.
 Mop out the excess water from the area using rubber scrapper.
 Use 10% Multi Surface Cleaner solution and 2.5% DETTOL
alternatively every three days for sanitization of floors.

 Fogging & Disinfection Procedure:

o The below fogging & disinfection procedure to be followed outside production and
Laboratory Areas.
 Collect all the waste materials like papers, threads, gloves lying on the floor
in waste bin.
 Do not allow any debris like paper or thread to remain on the floor.
 Broom the outer area with broom stick & then wipe the floor & coving with
rubber wiper and collect all waste materials, if any.
 Spray clean all stairs SS Reeling with 70% IPA.
 Mop all floors, stairs, wall with following disinfectants.
 Phenyl Solution
 Dettol Solution
 Water
 All disinfectant must be rotated to avoid microbial resistance .
 Fog one of following chemical / reagents at least twice a week for
disinfection using Fogger.
 0.21% Hypochlorite Solution
 50% Carbolic Acid
 10ppm Silver Nitrate Solution
 10ppm Silver Nitrate / 3%Hydrogen Peroxide Solution
 3% Hydrogen Peroxide Solution
 5% Phenol Solution
 5-10% Dettol Solution

 Disinfection Procedure for Drains & Sewerage Lines:

o The below disinfection procedure to be followed for all drains & sewerage lines
present inside or outside Shawan Pharmaceuticals premises.
 Block all Drains or Sewerage lines for 1 hour.
 Drain 1% Methyl Paraben or Propyl Paraben or Sodium benzoate
Solution in all Drains or Sewerage line.
 Stay preservative solution for 1 hour.
 Open Drains or Sewerage lines to flow the preservative solution out
to main sewerage line.
 Flow plenty amount of Raw Water to flush any remaining
preservative traces.
 Repeat this procedure for 1 more time.
 Frequency: once per Week.

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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
STANDARD OPERATING PROCEDURE

9.0 DISTRIBUTION:

o Production
o Maintenance
o Quality Assurance
o Ware House

10.0 ANNEXURE:

o Daily Cleaning and sanitization Record

o Flow chart for Cleaning and Sanitization of production facilities and equipment
o Format for Daily Cleaning and Sanitization Record

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Department Quality Control Issue # 0 1
Section Quality Control Issue Date 1 2 - 2 0 1 9
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Department Quality Control Issue # 0 1
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STANDARD OPERATING PROCEDURE

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