FUNCTIONS OF VARIOUS DEPARTMENTS

PPC

POSITION
S.NO RESPONSIBILITY/ROLE AUTHORITY
/ ROLE
1. Responsible for complete PPC 1. For initiating corrective actions regarding
functions connected with Operational Production Planning, Raw Material Procurement
planning. and Consumption.
2. Ensure system management 2. To review and approve NFA against the Quarter
implementation. wise raw material procurement plan.
3. Ensure availability of resources
3. Approval for various standards, formats, SOP’s,
HOD (PPC )

required for smooth functioning of

Work Instruction and their implementation.
department.
1 4. To check corrective actions based on the
4. Review process control norms as
management decide to fix the specific consumption
adhered. for raw material against the Operational Planning.
5. To attend Daily cost review Meetings
5. To decide competence level of subordinates.
& decision/action.
6. To review the quality procedures and work
 
instructions.
  7. To recommend leave for the subordinates.
1. Preparation of Annual Production Plan 1. To circulate the Production plan to individual
and Budgeting plan. respective HOD's.
2. To circulate the Raw Material plan to individual
2. Preparation of Procurement plan of
respective HOD's for any concerned/query against
raw material quarter wise.
PPC shift In

specific consumption of raw material.

charge

3. Update Any changes in the production plan and

2 3. Preparation of monthly operating plan
raw material specific consumption as per instructed
and drilled down day wise plan.
by HOD PPC/MIS.
4. Raw material planning for all operating
4. Closing of Audit reports in the absence of MR.
departments
5. To recommend leave & assign the work to
 
subordinates.
1. Preparation of Daily Progress report.
To integrate the information generated 1. Any updating in DPR format as per instructed by
by various departments of the HOD PPC/MIS
organization.
2. Make suitable arrangement for
PPC shift In

2. Any issues raised by Respective Department MIS

conference call with plant heads and
charge

shift in charge will inform HOD PPC/ MIS.

3 HOD's of individual Department.
3. To identifying and proper format for 3. Communicate with Individual Department HOD
DPR to eliminate redundancies in data. for any query or changes.
4. Update all the records of rake 4. To recommend leave & assign the work to
incoming and outgoing subordinates.
5. Prepare weekly/monthly performance
 
report for entire plant.

MARKETING
  Finalize Annual Business Plan of JSW in line with
overall organizational objective
 Approve monthly business plan for sales and
collections in consultation with OC/EC committee.
 Approve Sales policy guidelines keeping in mind
market practices of the semis market while
Sr VP (LP, prioritizing JSW interests
1
Coated &  Provide price approvals for daily orders booked
.
Salem) with customers as per the price trend for the day.
Also guide the team on optimum prices to operate
on so as to achieve balance between JSW interests
and market dynamics
 Provide solutions to acquisition and operational
issues

 Provide inputs and finalize Annual Business Plan in

consultation with leadership team at JSW
 Prepare monthly business plan for sales and
collections with the aim of achieving annual
business plan and ensure adherence to same for
achieving desired EBITDA and positive Cash flows
 Frame Sales policy guidelines in consultation with
leadership team, keeping in mind market practices
of the semis market while prioritizing JSW
interests
 Lead the team and drive the sales for domestic
markets and coordinate with export team for
international markets to ensure adherence to the
(HOD sales plan
2.  Proactively set market rates for the day based on
Marketing)
market feedback and demand assessment for the
day. Also, keep abreast of changes in the market
dynamics and take course correction, if required
 Regular Meeting with the promoters of the
customer companies with the aim to increase
wallet share of existing customers and develop
new customers to diversify the customer base
 Take feedback from the market and advise the
plant on the right product mix for optimum sales
 Ensure adherence to daily, weekly and monthly
collection targets and resolve legacy issues with
regards to Marketing Accounts
 LOGISTICS

1. 1. Handling complete logistics functions connected with

(LOGISTICS)

dispatch of all material.

2. Lesioning with outside agency such as rail/transporter
HOD

for smooth functioning of all the activities.

3. Finalization of contract for Rail/road movement.
4. To ensure system management implementation.
5. To ensure availability of resources required for
2. 1. To ensure dispatch of road vehicles In line with standard
In charge (Logistics)

procedure.
2. To supervise movement/loading of road/rake dispatches.
3. Proper maintenance of all record and keep track of all
activities for smooth functions.
4. To organize the verification of stock of material.
5. Liaison with customers for scheduled dispatch by road.
6. Prepare Audit & MRM schedules.
7. Updating of all MR related documents.

MANAGER LOGISTICS

 Strategically plan and manage logistics, warehouse, transportation and customer

services
 Direct, optimize and coordinate full order cycle

 Liaise and negotiate with suppliers, manufacturers, retailers and consumers

 Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency

 Arrange warehouse, catalog goods, plan routes and process shipments

 Resolve any arising problems or complaints

 Supervise, coach and train warehouse workforce

 Meet cost, productivity, accuracy and timeliness targets

 Maintain metrics and analyze data to assess performance and implement improvements
Comply with laws, regulations and ISO requirements
CUSTOMER SERVICES

a) Finished goods stock report containing product details shall be circulated to all
Branches and all concerned persons (Branch heads, Regional heads, Sales HOD) on daily
basis from CSD Department.
b) Normally Dispatch clearance for all products in domestic will be received from the
branches to CSD along with proper financial arrangement.
c) The financial arrangements are usually in the form of Credit proposal, LC, BG, advance
Payment.
d) Non overdue credit proposal is approved by respective product heads for releasing
material.
e) Overdue Credit proposals will be forwarded to AR Department for the financial
clearance.
f) Financial clearance of Overdue CP will be given by AR Department by punching credit in
the ERP system after approval from HO (Director – Commercial & Marketing), in case of
any discrepancy in the financial clearances details shall be intimated to the concerned
branches by AR team or CSD.
g) In case of material release through LC and BG, these documents are properly by AR
department and in case of any amendments the same is sent to CAM/Customer for
incorporating in LC/BG.
h) Once all the Clauses in the LC/BG are in accordance with AR department, the credit
limits are punched in the ERP system.
i) In case of Advance Payment, once the payment is received in JSW’s account, the same
credit is punched in respective customer code in SAP.
j) Market release is done through ERP (SAP) System by creating a delivery order (DO).
k) Market release is a function of operation in ERP, SAP where prices shall be checked /
Updated as per NFPA or mail confirmation from CAMs and material released as per
dispatch clearance received from Branch.
l) Once the material is market released the details will be available in the Pending MR
Report (ERP generated report) which can be accessed by Logistics & invoicing sections
for their further operations.
m) The stock is kept for SBU-A and OEM for 120 days and Retail for 30days and then
offered to other customers or segments for liquidation.

FLOWCHART OF ORDER BOOKING

JSW CUSTOMER VISIT
a) Preparation of Agenda for the visit of the customer
b) Intimation of the visiting Dates, Members and travelling mode to CSD
c) Hospitality arrangements request is raised from CSD as per requirements.
d) Confirmation of accommodation is received and communicated to concerned Sales
Team.
e) On the day of the Visit, Gate Pass request is raised in a Google Sheet form which is
approved by President (VJNR)
f) The visiting customer gets their photograph done at main gate security and collects
their gate pass.
g) Upon their arrival, Opening meeting is arranged as per requirement with either senior
management Team, CFT Team or Branch In charges.
h) To brief them about the plant Corporate Presentation and Video is presented to the
Visitors.
i)After opening meeting, the Customer heads for the plant visit.
j)Customers are provided with the Safety PPEs and are briefed on Safety Norms.
k) After the Plant Visit, the team is taken for the related technical discussion as per the
agenda.
l)Once all the agendas are completed, closing meeting is organized with all the concerned
team.
m) A small feedback session is organized with customer where they give their responses in
a Google sheet.
n) A brief summary report is prepared at the end of the visit, that is overviewed by HODs
and concerned segment heads.

ADMINISTRATION
• Administration and Facilities Management for entire group
• Developing policies, SOPs, SLAs, safety & Security and Facilities Manual & hand
book
• Responsible for General Administration, Facility Travel Management, Procurement,
Mediclaim and Insurance for entire group
• Identifying & design new Offices space, Record Management, Warehouses, Central
Kitchen and other infrastructure 
• Estate management, Hospitality, Guest-House, over all Administration and Vendor
Management
• Planning and developing infrastructure, facilities and services.
• Arranging large Event, Conferences / Seminars, providing administrative support all
over group
• Handling activities for PR /PO related functions in SAP and also Internal & external
Auditor 
• Procurement of assets, coordinating with services agencies and outsourced
agencies 
• Developing & implementing security policy, standards & guidelines to ensure
maintenance of security.
• Generate MIS reports, Annual Budgets as per business planning
• Liaison with Govt. and regulatory bodies for obtaining necessary
sanctions/approvals
• Space management for all location and Kept Administrative cost under control
• Developed TMS (Travel Management system) and handling travel team 
• Management of all aspects of a Budget of more than 100 Cr. including forecasting,
capital expenditures operating expense and tracking of planned versus actual.
• Control of Printing, Stationary, Procurement of Office Equipment’s, Leasing of
vehicles, Fleet Management
• Facilities Management -- Safety, Security, Repair, Maintenance & upkeep of all
Corporate Offices and Guesthouse Management across group.
• Complete Security System which included in-house photo ID cards, automated
visitor validation, VMS, asset tracking and many others
• Lesioning with all Govt. bodies like P.F, BMC, MTNL, BSES, MIDC, Police, and Octroi
• Manpower planning, advertising, selection, recruitment, training, postings, appraisal
system & promotion for either team.
HRD

HR Policy and Procedures improvement and implementation at all three plants

- Development of a superior workforce
- Development of an employee-oriented company culture that emphasizes quality,
continuous improvement, and high performance.
- Design and Develop Compensation Structure 
- To design, create and implement company need base PMS
- Creating and executing annual training calendar based on TNI
- Talent acquisition and Retention
- Organizational Structural Planning and development
- Compliance to regulatory concerns
- Employee safety, welfare, wellness and CSR activities
- Employee counselling & Grievance Handling
- Employee Relations and Customer Responsiveness.
- Managing residential complex having approx. 640 flats in 3 colonies
- Event Management along with CSR activity
- Liaising with all related Govt authorities (Labour, MPCB, MSEB, local Police and
Administrative authorities
- Maintaining harmonious Industrial Relationship 
PURCHASE

Preparing material requirement plan as per production plant’s needs. Tracking and
maintaining inventory levels in the stores for all items required in the plant. 

Generating purchase requisition as and when inventory levels reach reorder levels.
Efficiently managing the inventory levels, for ensuring ready availability of material to
meet production targets. 

Budgeting funds for procurement and Sourcing of materials ensuring optimum

utilization of materials & maximum cost savings.

Preparing material requirement plan as per production floor needs. Tracking and
maintaining inventory levels in the stores for all items required in the plant.

Generating purchase orders as and when inventory levels reach reorder levels.
Efficiently managing the inventory levels, for ensuring ready availability of material to
meet production and dispatch targets.

Handling Sourcing through identification of cost effective suppliers for procurement

with an aim of improving quality & reliability.

Budgeting funds for procurement and Sourcing of materials ensuring optimum

utilization of materials & maximum cost savings.

Overseeing the store management and maintaining reduced inventory levels.

Maintaining the stock of material without any variance by conducting perpetual
stock verification and documentation.

Development of Sourcing strategies, encompassing vendor identification,

development and analytical assessment, to strengthen supply chain effectiveness.

Responsible for maintaining vendor agreements for a segment of the company's

 vendor base.

Identifying & developing vendors as per the requirements.

Implementing cost saving measures to achieve substantial reduction in terms of man

days, production cost, raw materials and energy consumption.

Responsible for reviewing all new vendor contracts and developing business
guidelines for each vendor.

Handling sourcing through identification of cost effective suppliers for procurement

with an aim of improving quality& reliability.

 Developing and implementing key procurement strategies / purchase

schedules and ensuring that these strategies / schedules are aligned with
organizational objectives.
Formulating budgets for procurement of raw materials to ensure smooth production
and execution of projects.

Vendor Development
Developing and negotiating with local and global vendors for procuring essential
equipment and machinery at reasonable price.
Liaising with the vendors, providing technical specifications on various equipment &
ascertaining adherence to the same.

Materials Management & Control

Managing raw material stores operations, ensuring optimum inventory levels to
achieve maximum cost savings without hampering the production process.
Conducting routine inspection & stock audits to ensure reconciliation of physical
stock at the warehouse; carrying out disposal of surplus / obsolete stock and NPA.

Cost Planning & Management

Spearheading cost reduction initiatives consolidating tasks, eliminating non-value-
added processes & complete re-engineering of processes and systems. 
Making effective use of cost analysis tools in support of strategic sourcing process,
procurement costs, cost reduction metrics and bottom line performance indicators.

Coordinating with Production department for ensuring adequate quantities of

packaging material and maintaining the lowest possible inventories. 
TQM

- Strategy Management: Carrying out Back End Analysis for Energy Business (Renewables
and Non-Renewables) followed by detailed Strategy Roadmap and Policy Deployment.

- Conceptualizing Management Diagnosis for top KPI review.

- System Implementation: Established basic Daily Management System for Institutionalizing

KPI Improvement 

- Employee Capability Building: Training more than 600+ employees on various Quality
concepts quarterly.

- Knowledge Management System and Knowledge Capital: Authored 20+ training manuals
covering the in-depth application of wide varieties of Operational Excellence concepts.

- Process Excellence: Massive-scale SOP culture familiarisation and rolling out of SOP based
Abnormality Handling mechanism

- Continuous Improvement: Establishing a thorough Reward and Recognition System,

thereby, reviewing 2500+ Kaizens across various plant locations.

- Problem Solving: Mentoring 100+ high-impact improvement projects as Project Lead (QC
Story, LSSGB, LSSBB, and advanced analytical tools)

- Data Analytics: Establishing a KPI review system and reviewing the maturity of KPIs.

- Process Quality Assurance: Business level Quality Assurance System Chart and QA manual
for reducing defects and improving efficiency.