Application: Human Resources

Process: Assignment Entry

Objectives: 1. To assign an employee to a job or position in a specific organization.

Prerequisites: 1. Employee’s people information must be complete.

Assignments

An employee's assignment identifies how and where an employee fits into the organization.
Assignments relate employees to the structure in which they work and thus the compensation and
benefits for which they are eligible. An employee must have a current assignment at all times. All
changes are datetracked so history and future dated changes may be viewed.

Navigator: US HR Manager
Navigate To: People>Enter and Maintain>Query Employee>Assignment

Entering a new Assignment:

Hire applicants before assignments can be created.

Set the Effective Date to the start date of the new assignment.
 Select the Organization to which you want to assign the employee.

Select a Payroll for compensation and benefits.

Select a Grade if you use grade rates or scales to determine compensation.

Select any other components (Job, Position, Employment Category) that define the employee’s
assignment.

Select a Status for the assignment. Default is ‘Active Assignment’.

Enter an Assignment Number to uniquely identify the assignment. Default is the employee
number for the first assignment.

SAVE your work.

Information in Alternate Region:

Supervisor

Select employee’s supervisor from a List of Values in this area.

Probation Period & Standard Conditions:

 Enter a probation period if applicable. Standard work day conditions may default from the
Organization or Business Group

GRE’s and Other Data:

All employees with assignment must be associated with a GRE (Government Reporting Entity).
Select a GRE from the LOV (if more than one GRE) by clicking on the long space on GRE
alternate region. See the screen print below:

Select ‘Yes’ if a timecard is required (Payroll) in the Timecard Required field and select the
name of the timecard approver, if appropriate.

You can select a Work Schedule if you are using Payroll.

Entries in the remaining fields are optional on an as needed basis. For further clarification see
the Oracle HRMS User’s Guide.

Miscellaneous:
 Enter the internal address details (such as the floor or office number), if required. The system
adds the details to the location address. Select a reason for adding or changing the assignment,
if required. You define valid reasons as values for the Lookup Type EMP_ASSIGN_REASON.
Check the Manager check box if the assignment is at manager level.

Special Ceiling:

Should a salary need to exceed the ceiling for the grade, you can enter a special ceiling if the
employee is assigned to a grade with a grade scale. This overrides the ceiling defined for the
grade.

Salary Information:

Using the Salary Administration window, you can enter a proposed salary change for an
employee, associate this change with a performance review, and accept or revise the change
later. To administer an employee's salary in this way, you first assign the employee to a salary
basis in the Salary Information region.
 You can also enter the frequency of salary and performance reviews.
Attention: If you change an employee's salary basis to a basis that uses a different salary
element, the employee's existing salary element entry will be ended. Using the Salary
Administration window, you should make a new salary entry for the employee, effective
from the date of the salary basis change.
Purchase Order Information:

Select a Set of Books and account numbers for employee’s expense reports in this area.

Bargaining Unit:

If appropriate, select Bargaining Unit from List of Values and check Union Member box to
indicate employee is a union member.

Save your work.