Standard Operating Procedure

Purchase / Procurement of Medical Devices

This procedure is necessary to ensure departments, Procurement Managers
and Buyers follow the correct process for the procurement/purchase of
medical devices. This will involve the completion of all relevant
documentation. Adherence to this procedure will ensure identification of
medical devices that are suitable for their intended purpose/clinical Premises
and Equipment. It will also ensure that user requirements are met, medical
devices comply with the Trust’s equipment standardisation programme,
address user training and meet various medical device standards.
When procuring/purchasing medical equipment, managers must ensure the
medical device is suitable for the intended purpose/clinical application
Where possible the medical device should be compatible with existing
devices and any standardisation programmes

Consideration must also be given to:

1. Maintenance
2. Training (both user and technical)
3. Routine cleaning methods, cleaning agents, disinfection/sterilisation
methods and agents, suitability of fabric and compliance with the
manufacturer’s instructions
4. New make/type/model of devices to the Trust which require
Decontamination Considerations Prior to Purchase of Equipment from
supplier to be submitted with Request for Purchase of Medical
Equipment Form
5. Device education and training material
6. Support from manufacturer of the devices
7. Enabling works on significant projects
8. IT in relation to any medical device that interfaces with any IT system or
Database servers
9. Cost of consumables and lifetime cost
Infection Prevention and Control Team
Advise accordingly in line with this procedure

Finance Department
Responsible for all asset lifetime costing of medical devices. MPCE and
Procurement will work closely with them for new devices purchased and for
devices being condemned or replaced
Training
Staff may receive training in relation to this procedure, where it is identified
in their appraisal as part of the specific development needs for their role and
responsibilities.
Please refer to the Trust’s Mandatory & Risk Management Training Needs
Analysis for further details on training requirements, target audiences and
update frequencies.
Monitoring / Review of this Procedure
In the event of planned change in the process(es) described within this
document or an incident involving the described process(es) within the
review cycle, this SOP will be reviewed and revised as necessary to maintain
its accuracy and effectiveness