Trend Download Software

Instructions for Use

Contents

Trend Download Software ....................................................1

Setting the clock............................................................................................1
Trend data collection .....................................................................................1
Patient identification number......................................................................................................1
Setup and installation....................................................................................2
PC requirements..................................................................................................................................2
Setup...........................................................................................................................................................2
Software installation ..........................................................................................................................2
Starting the Trend Download program ...........................................................3
Trend Download buttons ................................................................................................................3
Oximeter Settings ..........................................................................................4
Choose connection settings............................................................................................................4
Set the monitor clock........................................................................................................................4
Erase trend data in oximeter ........................................................................................................4
Trend Download Report Options ....................................................................5
Load and clear images.....................................................................................................................5
Add header information..................................................................................................................5
Disable/Enable Header Query ....................................................................................................5
Override Oximeter’s Low SpO2 Alarm setting..................................................................5
Header Examples ................................................................................................................................6
Download Trend Data ....................................................................................7
Edit header information..................................................................................................................7
Save the download .............................................................................................................................7
Save or erase trend data in oximeter.......................................................................................7
Messages in downloaded records ..............................................................................................8
Create Trend Download Report ......................................................................9
Screen icons for Trend Download reports..........................................................................10
Change the start and end times................................................................................................11
Menus .........................................................................................................12
File menu...............................................................................................................................................12
Edit menu ..............................................................................................................................................13
Messages ....................................................................................................14
Trend Download Software
The Trend Download (TD) software lets you download stored trend data
from the TruSat™ pulse oximeter to a connected personal computer. You
can then use the software to create detailed, easy-to-read reports
containing trends for individual patients.

NOTE: The Trend Download PC program interface (menus, messages, etc.) is in English.

Setting the clock

The correct date and time are included with trend data records only if the monitor clock is
set before you begin to monitor patients. Clock settings are stored indefinitely unless battery
power is lost.

Important: Set the clock before you begin monitoring to ensure that all trend data records
contain the correct time and date.

You can use the Trend Download software to set the clock. See Check Oximeter Settings
later in these instructions.

NOTE: You can also use the ComWheel to set the clock as detailed in the User’s Guide.

Trend data collection

Trends are collected continuously and stored indefinitely on the TruSat monitor, unless
battery power is lost. The monitor stores the patient number, time, date, measurement values
(SpO2, pulse rate, and PIr® – a relative perfusion index), SpO2 limit violations, and sensor
status. Some of this information appears in the downloaded patient record; some is included
only in the Trend Download report for that record. For examples, see Figures 2, 4, and 5.

The monitor can store a total of 48 hours of trends for up to 99 patients, depending on how
long each patient is monitored. A data point is stored every 4 seconds.

Patient identification number

When you power ON the monitor, a patient number (P01, P02 … P99) is displayed for one
second. The patient number is stored with the trend data collected during monitoring and
appears on Trend Download reports to identify the data for that patient. The number
increments by one each time you power the monitor OFF, connect a patient, and power ON.
It also increments when you power OFF, then ON while monitoring the same patient.

Important: Each time you begin monitoring a new patient, power the monitor OFF, then
ON. Otherwise, trends for more than one patient will be stored under a single patient
number.

When the patient number exceeds P99, the numbering restarts at P01 and trends currently
stored in memory for P01 are erased. When memory is full, approximately 25% (12 hours) of
the oldest trends are erased to make memory available for new data.
NOTE: Patient numbering also restarts at P01 when you erase all trends from memory,
using the Trend Download PC software.

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Trend Download (TD) Software

Setup and installation

PC requirements
• Microsoft® Windows® 2000 and XP
• Intel® Pentium® 90 MHz processor (minimum)
• 32 MB RAM and at least 4 MB available on the hard drive
• CD-ROM drive

Setup
The Trend Download option includes the following equipment for connecting a PC to the
TruSat and downloading trends:
• Compact disc (CD) containing the Trend Download PC software and instructions (pdf).
• TruSat/PC RS-232 cable.

WARNING: When you connect equipment to the monitor, you are configuring a medical system and are
responsible for ensuring that the system complies with IEC 60601–1–1 and with local requirements.
Connect only external devices specified for use with this monitor.

Connect the TruSat/PC RS-232 cable to the RS-232 port on the PC and to the Trend
Download RS-232 port on the side panel of the monitor.

Software installation
1. Power ON the PC and insert the Trend Download CD into the CD drive.

A start-up screen is displayed. If the start-up screen is not displayed, select the CD drive
and open the CD. Then, double-click Setup.exe to display the screen.

2. Follow the prompts to install the Trend Download program at

C:\Program Files\Datex-Ohmeda\Trend Download on your PC.

You may select a different location during the installation, if desired.

NOTE: During the installation, a Trend Download screen icon is placed on your desktop
for easy access to the program.

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 Trend Download (TD) Software

Starting the Trend Download program

NOTE: You cannot download trends when a sensor is connected to the monitor or when the
monitor is OFF.

1. Before you begin, verify that the TruSat is powered ON and connected to the PC. If a
sensor is connected, power OFF the TruSat, disconnect the sensor, then power ON.

2. To launch the program and display the Trend Download window, select Trend Download
from the list of programs on your PC or double-click the Trend Download screen icon on
your desktop.

Figure 1. Trend Download window

NOTE: To close the Trend Download program, select File – Exit.

Trend Download buttons

The Trend Download window contains four buttons you use to perform the actions
described below. The instructions that follow provide details for using these buttons.
Button Use to …
Oximeter Settings Choose the PC COM port, set the oximeter clock, and erase all
trend data from oximeter memory.
Trend Download Report Options Choose a logo, add header information for use in all future
downloads, and enter specific header information to individual
records during the download.
Download Trend Data Download trend data from the oximeter to the PC.
Create Trend Download Report Create a report for the record shown in the TD window.
Adjust times to focus on specific data.
Load, save, and print a Trend Download report.

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Trend Download (TD) Software

Oximeter Settings
1. Before you begin, verify that the TruSat is powered ON and connected to the PC.

2. Select Oximeter Settings.

NOTE: If you select Download Trend Data before choosing Oximeter Settings, you will be
asked to select the COM port automatically.
Choose connection settings
• Select the Port (COM1, COM2, etc.) on
your PC to which the TruSat/PC RS-
232 cable is connected.
• Select OK.

Set the monitor clock

The TruSat clock settings (time and
date) are displayed. If the clock has not
been set, question marks (?) are
displayed.
To set the oximeter clock:
• Type the Oximeter Time (hh:mm:ss).
• Type the Oximeter Date (MM/DD/YY).
• Select Change Time and Date.

Erase trend data in oximeter

WARNING: All trends stored in the oximeter are
erased when you select Erase Oximeter Trend
Memory. You cannot cancel this selection.

If you do NOT plan to download the

trends stored in the oximeter, select
Erase Oximeter Trend Memory.

3. To close the window, select Finished.

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 Trend Download (TD) Software

Trend Download Report Options

1. Select Trend Download Report Options.

2. Choose the format and content of the report as described below.

Important: The options you select will be used in all future downloaded records. These
options do not alter records that were downloaded earlier.

Load and clear images

To choose an image or logo to be shown on
future Trend Download reports:
• Select Load Image.
• Locate and select a bitmap (.bmp) or jpeg
(.jpg) image.
• To remove the image, select Clear Image.

Add header information

You can enter information in the header fields,
then lock the fields. The “locked” information
will be added to each record you download.

Important: Do NOT lock the first line if you

want the patient number (1, 2, 3, etc.) added to
line 1 automatically.

Disable/Enable Header Query

• Select Disable if you want the patient number
to be added to each downloaded record
automatically. Line 1 must be unlocked.
• Select Enable if you want to edit the header as
each record is downloaded. Lines may be
locked or unlocked.

Override Oximeter’s Low SpO2 Alarm setting

Click the check box to enable (√), then enter an
alarm setting. Use this feature when you want to
create reports that show SpO2 results based on a
specific alarm setting. The new setting remains
in effect until you change it, disable the feature,
or close the program (File – Exit).
3. If you want to remove all text from the four header lines and unlock locked lines, select
Clear Entries.

4. Select OK.

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Trend Download (TD) Software

Header Examples
The following examples show headers that will result from some settings in the Trend
Download Report Options window. Note that the patient number is added automatically
unless line 1 is locked.

Example 1:
• No lines were locked.
• No header information was added.
• Disable was selected.
OR
• All lines were unlocked and cleared,
using Clear Entries.
• Disable was selected.

Example 2:
• Line 1 was not locked.
• Lines 2, 3, and 4 were cleared, using
Clear Entries, and locked.
• Disable was selected.

Example 3:
• Line 1 was not locked.
• Lines 2, 3, and 4 were edited and locked
so that records to be downloaded will
contain this information.
• Disable was selected.
OR
• Line 1 was not locked.
• Enable was selected.
• The name, address, and phone number
were added during the download.

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 Trend Download (TD) Software

Download Trend Data

1. Select Download Trend Data.
Edit header information
If Enable was selected in the Trend
Download Report Options window, a
Patient Header Options window is
displayed for each record being
downloaded.
• Edit the header as desired.
• Select OK.
Changes are saved with the record.
NOTE: You can change all header
lines, including those that were
locked in the Trend Download
Report Options window.

Save the download

• Name the file and choose a
location, if desired.
NOTE: The file is formatted as
ASCII text (*.txt).
• Select Save.
NOTE: Choosing Cancel will cancel
the download.

Save or erase trend data in oximeter

• Select Save to keep the downloaded
trends in the oximeter memory.
• Select Erase to erase the trends.

WARNING: All trends stored in the oximeter

are erased when you select Erase. You
cannot cancel this selection.

Important: You cannot change the header or add a logo using the Trend Download
Report Options after the records are downloaded. Save the data stored in the oximeter
if you want to change the header or logo, then download the data again.

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Trend Download (TD) Software

2. The oximeter is powered OFF at the end of the download.

Click OK.
Whenever you power ON the oximeter, be
sure to power it OFF before you disconnect the
serial cable.

3. At the end of the download, the most recent record in the downloaded file is displayed
in the Trend Download window. A tab appears above each record.

To view records, click on the tab above the record, such as Record #1 below.

Figure 2. Downloaded records – Record #1

Use the record tabs to select a specific record for a Trend Download report. You can also
edit, save, and copy the selected record, using menus at the top of the screen.

Messages in downloaded records

The “Message” column in each record lists the messages that were applicable when the
related parameters were measured. Possible messages are listed below:
Alarms Muted Insufficient Light Low SpO2 & High Pulse Rate
Check Sensor Site Invalid Sensor Low SpO2 & Low Pulse Rate
High SpO2 Low Battery No Sensor
High SpO2 & High Pulse Rate Low Quality Signal Sensor Fail
High SpO2 & Low Pulse Rate Low SpO2 Sensor Off

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 Trend Download (TD) Software

Create Trend Download Report

1. Click on the record tab (Record 1, Record 2, etc.) in the Trend Download window to
select the record.

2. Select Create Trend Download Report.

Figure 3. Select Report Range window

NOTE: The Select Report Range window is displayed before the report, however, you
can adjust the start and end times only after you preview the report. This window will
be displayed again when you close the report.

3. Select Preview.

Figure 4. Sample Trend Download report – Page 1

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Trend Download (TD) Software

Figure 5. Sample Trend Download report – Page 2

Screen icons for Trend Download reports

Figure 6. Trend Download report icons

As you position the cursor over an icon, its function is displayed.

Adjust the view

• Zoom to fit • First page

• 100% • Previous page
• Zoom to width • Next page
• Last page

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 Trend Download (TD) Software

Print the report

NOTE: Trend Download reports cannot be printed from the Printer setup window.

1. If necessary, select the Printer setup icon to choose the printer.

2. Select the Print icon to print the entire report.

Save the report

Select the Save Report icon to name and save this report.

Load a report

Select the Load Report icon to choose and display a report that was saved earlier.

Change the start and end times

Select Close to close a Trend Download report and open the Select Report
Range window (Figure 3).

• To create a report for a specific set of data, change the start and/or end times and select
Preview.
• If you do not want to change the times, select Close.

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Trend Download (TD) Software

Menus
The File menu is always visible. The Edit menu is added when a record is open in the Trend
Download window. The Help menu provides information about the Trend Download
software.

File menu
The File menu contains options for the following functions:
• Select File – Open to select and open a previously downloaded file.

NOTE: You can open a file only when all records are not displayed in the Trend
Download window (File – Close All).

NOTE: You can open a download file from within any application that can read ASCII
text, however, the record tabs are displayed only when the file is open in the Trend
Download window.
• Select File – Save Record As to save the selected (displayed) record.

• Select File – Close to close the selected record and remove it (and its tab) from the Trend
Download window.
• Select File – Close All to close all records displayed in the Trend Download window.

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 Trend Download (TD) Software

• Select File – Tab Caption Options to choose the captions, or titles, on the tabs displayed for
each record. Tabs with the Chronological Record # and the Patient Name are shown
below. You can also choose to display the time and date on the tab for each record.

Figure 7. Tab Caption Control window – Chronological Record #

Figure 8. Tab Caption Control window – Patient Name

• Select File – Exit to close the Trend Download program.

Edit menu
Use the Edit menu to select and copy data into a word processing or spreadsheet application.

1. Click on the record tab (Record #1, Record #2, etc.) in the Trend Download window.

2. Use the cursor to select part of the data or select Edit – Select All to select the entire record.
3. To copy the selected data to the clipboard, select Edit – Copy.

4. Paste the data into a word processing or spreadsheet application.

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Trend Download (TD) Software
Messages
Messages are displayed in small boxes over the related Trend Download window. Some
messages require an acknowledgement (for example, click OK). Status messages are for your
information only and require no action on your part.
Message
DII Register Server in commx.ocx succeeded.
Data Request Not Completed By Oximeter.
Erase Status: Erase Failed
Erase Status: Success
Erase Status: Waiting
Error entering TruSat trend download mode.
No communication from TruSat.
Verify unit is powered on and is connected to Com port.
Error entering TruSat trend download mode.
Unexpected communication from TruSat.
Verify Com port settings.
Error entering TruSat trend download mode.
Verify Probe is disconnected from TruSat.
Error getting number of records.
Error Updating Status Bar … <application state>
Illegal time or date
Time format: hh:mm:ss
Date format: mm/dd/yy
Invalid End Time – Please enter a time after study start time.
Invalid End Time – Please enter a time before study end time.
Invalid Start Time – Please enter a time after study start time.
Invalid Start Time – Please enter a time before study end time.
Maximum number of Patients exceeded.
NOTE: NO VALID RECORDS FOUND BETWEEN START AND END TIMES.
Oximeter contains no data to download.
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Probable cause and/or Recommended action
The installation was successful.
No action required.
Power the oximeter OFF, then ON. Then try again.
These messages indicate the process noted in the
message is in progress. If Erase Failed is displayed,
power ON the oximeter, then try again.
Otherwise, no action or response is required.
Power ON the TruSat.
Verify that the TruSat/RS-232 PC cable is
connected to the PC COM port you selected in the
Oximeter Settings window.
Verify that the TruSat/RS-232 PC cable is
connected to the PC COM port you selected in the
Oximeter Settings window.
Power OFF the TruSat. Disconnect the SpO2
sensor from the TruSat, then power ON the TruSat.
Repeat the download.
Close, then restart the program.
The time and date you type in the Oximeter
Settings window must follow the specified formats.
Type the time and date, using the correct format
for each.
Enter an end time that is after the time the study
started.
Enter an end time that is before the time the study
ended.
Enter a start time that is after the time the study
started.
Enter a start time that is before the time the study
ended.
Change the start and/or end times you entered in
the Select Report Range window.
Change the start and/or end times you entered in
the Select Report Range window.
You cannot download data because the oximeter
contains no trend data. Data stored in the oximeter
may have been erased.
 Trend Download (TD) Software

Message Probable cause and/or Recommended action

<pathname> Not a Valid Trend Data File You tried to open a file that was not downloaded
by the Trend Download program.
Choose a valid file.
Please verify that the oximeter is powered down before The TruSat/RS-232 PC cable should be
disconnecting the serial cable. disconnected from the TruSat only after the TruSat
has been powered OFF.
Record contains an illegal time or date at line <n>. Copy the record (File – Select All – File – Copy). Paste
Use a text editor to correct time and dates the record into a text processing application and
if you’d like to generate a report from this file. correct the time or date on the line indicated in
Time format: hh:mm:ss. the message. Save the file as a text (.txt) file.
Date format: mm/dd/yy.
Record contains more than the maximum number of data points. Copy the record (File – Select All – File – Copy). Paste
Only the first 44000 data points will be used in this report. the record into a text processing application and
Use a text editor to break the file down into smaller records create two or more smaller records. Save them as
if you’d like to generate a report from this file. text (.txt) files.
Status: Converting Records These messages indicate the process noted in the
Status: Copying Data message is in progress.
Status: Downloading No action or response is required.
Status: Downloading Trend Data
Status: Generating Download Report
Status: Opening File
Status: Saving Trend Data
Unable to get time from Oximeter. Power ON the TruSat.
Check Oximeter power and Com settings. Verify that the TruSat/RS-232 PC cable is
connected to the PC COM port you selected in the
Oximeter Settings window.
Unable to Open Port Verify that the TruSat/RS-232 PC cable is
connected to the PC COM port you selected in the
Oximeter Settings window. Verify that the port is
open and active.
Warning You cannot open a new file while one or more
If you wish to connect to the oximeter, records are displayed.
we must close the current trend record – Continue? To close all displayed records, select OK. Otherwise
select Cancel.

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Datex®, Ohmeda®, PIr ®, and TruSat™ are the property of Instrumentarium Corp. or its 6050-0007-177/A
subsidiaries. All other product names are the property of their respective owners. August 2004
© 2004 Datex-Ohmeda, Inc. All rights reserved.