Function Keys

F1
F2
F3
F4
F5
F6
F7
F8
F9

F10
F11
F12
Shift + Function
Shift + F1
Shift + F2
Shift + F3
Shift + F4
Shift + F5
Shift + F6
Shift + F7
Shift + F8
Shift + F9

Shift + F
Shift + F
Shift + F
Ctrl + Function
Ctrl + F1
Ctrl + F2
Ctrl + F3
Ctrl + F4
Ctrl + F5
Ctrl + F6
Ctrl + F7
Ctrl + F8
Ctrl + F9
Ctrl + F1
Ctrl + F1
Ctrl + F1
Other + Function
Alt + F1
Alt + F2
Alt + F4
Alt + F8
Alt + F11
Alt + Ctrl
Alt + Ctrl
Alt + Ctrl
Alt + Ctrl
Alt + Shif
Alt + Shif
Alt + Shif
Alt + Shif
Alt + Shif
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Alt + Ctrl
Alt + Ctrl
Alt + Ctrl

Ctrl + Numbers
Ctrl + 0
Ctrl + 1
Ctrl + 2
Ctrl + 3
Ctrl + 4
Ctrl + 5
Ctrl + 6
Ctrl + 7
Ctrl + 8
Ctrl + 9
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Letters
Ctrl + A
Ctrl + A,
Ctrl + B
Ctrl + C
Ctrl + D
Ctrl + E
Ctrl + F
Ctrl + G
Ctrl + H
Ctrl + I
Ctrl + K
Ctrl + L
Ctrl + N
Ctrl + O
Ctrl + P
Ctrl + Q
Ctrl + R
Ctrl + S
Ctrl + T
Ctrl + U
Ctrl + V
Ctrl + W
Ctrl + X
Ctrl + Y
Ctrl + Z
 Other + Letters
Alt + A
Alt + C
Alt + D
Alt + E
Alt + F
Alt + F, T
Alt + H
Alt + I
Alt + L
Alt + M
Alt + N
Alt + O
Alt + P
Alt + P, R
Alt + Q
Alt + R
Alt + T
Alt + V
Alt + W
Alt + X
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Entering Data
=
Enter
Alt + Ent
Shift + En
Tab
Shift + T
Alt + =
Alt + 012
Alt + 016
Alt + 016
Alt + 016
Ctrl + "
Ctrl + '
Ctrl + Shi
Ctrl + ;
Ctrl + Ent
Ctrl + Shi
Ctrl + Shi
Shift + In
Alt + Do
Esc
Editing Data
Ctrl + `
Delete
Backspac
Shift + D
Ctrl + De
Ctrl + -
Ctrl + Shi
Extending Data
Shift + A
Shift +
Shift +
Shift + P
Ctrl + Shi
Ctrl + Sh
Ctrl + Sh
Ctrl + Sh
Ctrl + Shi
Ctrl + Sh
End, Shif
Alt + Shi
Alt + Shi
Selecting Data
Alt + ;
Ctrl + \
Ctrl + /
Ctrl + Shi
Ctrl + *
Ctrl + [
Ctrl + Shi
Ctrl + ]
Ctrl + Shi
Ctrl + Shi
Ctrl + Sh
Ctrl + Sh
Ctrl + Sh
Ctrl + Sh

Ctrl + Shi
Ctrl + Ba
Ctrl + Sp

Shift + A
Shift + B
Shift + S

Shift +
Selecting Data (inside a cell)
Shift +
Shift + E
Formatting Data
Alt + '
Ctrl + (#
Ctrl + Sh
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi
Manoeuvering
Arrow Ke
Ctrl + Ta
Ctrl + Shi
Alt + Tab
Alt + Shi
Enter
Tab
Home
End, Arro
End, Ente
End
End, Hom
Page Do
Page Up
Shift + En
Shift + T
Alt + Pa
Alt + Pag
Ctrl + H
Ctrl + En
Ctrl + Up
Ctrl + D
Ctrl + Le
Ctrl + Ri
Ctrl + Pa
Ctrl + P
Ctrl + Ba
Scroll Lo
Scroll Lo
Scroll Lo
Scroll Lo
Scroll Lo
Manoeuvering (within a selection)
Enter
Tab
Ctrl + .
Shift + T
Alt + Ctrl
Alt + Ctr
 Other
=
Ctrl + `
Ctrl + De
Ctrl + Ins
Ctrl + Shi
Ctrl + Shi
Ctrl + Shi

Ctrl + -

Ctrl + Esc
Alt
Alt + Shi
Alt + Shi
Alt + Bac
Alt + Spa
Alt + -
End
Scroll Loc
Shift + In
Alt + Do
 Function Keys
Displays the Excel Task Pane.
Allows you to edit the active cell directly, putting the cursor at the end. This is only available when the follo
Displays the Paste Name dialog box. This dialog box is only displayed if the active workbook contains at le
When you are not editing a cell this repeats the last command or action. When you are editing a cell this to
Displays the GoTo dialog box.
Moves to the next item (worksheet, ribbon, task pane).
Displays the Spelling dialog box.
Toggles whether to extend a selection with the arrow keys. You will see the text "Extend Selection" appear
Smart Recalculation. Calculates All the worksheets in All the open workbooks.
(only cells containing formulas that have changed since the last calculation will be updated).
Replaces the highlighted part of a formula with its result to help debug when using the formula bar.
Toggles the display of the ribbon shortcut keys, otherwise known as Access Keys.
Creates a chart (on a separate chart sheet) using the highlighted range as the data source.
Displays the Save As dialog box.
Shift + Function
Redundant see last table below.
Inserts or edits a cell comment.
Displays the Insert Function dialog box (can be used from the formula bar).
Repeats the last Find. Selects the next empty cell on the right inside the used range of the active workshee
Displays the Find and Replace dialog box with the Find tab active.
Switches between the following items: worksheet, ribbon and status bar zoom. If a task pane is displayed th
Displays the Thesaurus task pane.
Toggles between switching Add Mode on or off. This allows you to select non contiguous blocks of cells us
Smart Recalculation. Calculates the Active worksheet in the Active workbook.
(only cells containing formulas that have changed since the last calculation will be updated).
Displays the Shortcut menu for the selected item.
Inserts a new worksheet (before the active sheet) into the active workbook.
Saves. Displays the Save As dialog box when its a new workbook.
Ctrl + Function
Toggles the display of the Ribbon.
Displays the Print Options on the File tab.
Displays the Name Manager dialog box.
Closes the active workbook or window (saving first).
Restores the size of the active workbook or window.
Moves to the next open workbook or window.
Activates the Move window command.
Activates the Resize window command.
Minimises the size of the active workbook or window.
Toggles between maximising and restoring the size of the active workbook or window.
Redundant see last table below.
Displays the Open dialog box.
Other + Function
Creates an Embedded Chart (on the active worksheet) using the highlighted range as the data source.
Displays the Save As dialog box.
Closes the active workbook or window (saving first).
Displays the Macro dialog box.
Toggles between the Visual Basic Editor window and the Excel window.
Displays the Open dialog box.
Displays the New Name dialog box.
Closes the active workbook or window (saving first).
Calculates All the worksheets in All the open workbooks.
Inserts a new worksheet (before the active sheet) into the active workbook.
Displays the Save As dialog box.
Closes the active workbook or window (saving first).
Displays the drop-down menu for the smart tag indicator that is showing in the active cell.
Redundant see last table below.
Toggles full screen.
Displays the Create Names from Selection dialog box.
Repeats and finds the previous match. Selects the next empty cell on the left inside the used range of the a
Moves to the previous open workbook or window.
Full Calculation. Calculates All the worksheets in All the open workbooks.
Toggles the display of the ribbon shortcut keys, otherwise known as Access Keys.
Displays the Print Options on the File tab.
Displays the Print Options on the File tab.
Closes the active workbook or window (saving first).
Recalculation. Calculates All the worksheets in All the open workbooks.
(rebuilding the dependency tree and calculation chain).
Ctrl + Numbers
Hides the columns in the current selection.
Displays the Format Cells dialog box (not using the keypad).
Toggles bold on the current selection.
Toggles italics on the current selection.
Toggles underlying on the current selection.
Toggles the strikethrough of text on the current selection.
Toggles between showing all objects or showing no objects in the active workbook. This option can be fou
Allows you to move/reposition the entire Excel window using the arrow keys.
Toggles the display of Outline Symbols on the active worksheet.
Hides the rows in the current selection.
Unhides the columns in the current selection.
Applies the Comma separated format "#,##0.00" to the selection.
Enters the value from the cell directly above into the active cell.
Applies the Currency format "£#,##0.00" to the selection.
Applies the Percentage format "0%" to the selection.
Applies the Exponential format "#,##E+02" to the selection.
Applies a thin black border around the outside of the selected cells.
Selects the Current Region (surrounded by blank rows and columns).
Unhides the rows in the current selection.
Ctrl + Letters
Selects the entire worksheet, or the current region if the active cell contains a value, or the whole table (exc
Selects the whole worksheet if the active cell contains a value.
Toggles bold on the current selection.
Copies the current selection to the clipboard.
Enters the value from the cell directly above into the active cell.
Populates the selected cells using a Flash Fill recognised pattern.
Displays the Find and Replace dialog box with the Find tab active.
Displays the GoTo dialog box.
Displays the Find and Replace dialog box with the Replace tab active.
Toggles italics on the current selection.
Displays the Insert Hyperlink dialog box.
Displays the Create Table dialog box.
Creates a New (default) workbook.
Displays the Open Options on the File tab.
Displays the Print Options on the File tab.
Displays the Quick Analysis smart tag.
Enters the value from the cell directly to the left into the active cell.
Saves. Displays the Save As Options on the File tab when its a new workbook.
Displays the Create Table dialog box.
Toggles underlining on the current selection.
Pastes the entry from the clipboard. You can also use Enter to paste the entry.
Closes the active workbook or window (saving first).
Cuts the current selection to the clipboard.
Redo the last Excel operation. This can be used to redo multiple steps. This can also be used to repeat appl
Undo the last Excel operation. This can be used to undo multiple steps.
 Other + Letters
Displays the Data Tab.
Clear slicer filter.
Redundant see last table below.
Redundant see last table below.
Displays the File Tab.
Displays the Excel Options dialog box.
Displays the Home Tab.
Redundant see last table below.
Displays the Developer Tab.
Displays the Formulas Tab.
Displays the Insert Tab.
Redundant see last table below.
Displays the Page Layout Tab.
Sets the print area to the current selection.
Activate the Tell Me Box.
Displays the Review Tab.
Redundant see last table below.
Redundant see last table below.
Displays the View Tab.
Displays the Add-ins tab.
Inserts Function Arguments when the insertion point is to the right of a function name.
Displays the Format Cells dialog box with the Font tab active.
Toggle the display of the AutoFilter drop-downs. Also provides a quick way of clearing all the current filters
Selects all the cells with comments.
Displays the Format Cells dialog box with the Font tab active.
Toggles the display of a multi-line Formula Bar.
Displays the Paste Special dialog box.
Undo or redo the last automatic correction (AutoCorrect Smart Tag) - Unable to recreate.
Entering Data
Start a Formula.
Enters the contents of the active cell and moves to the cell below.
Enters a new line (or carriage return) into a cell.
Enters the contents of the active cell and moves to the cell above (opposite direction to Enter).
Enters the contents of the active cell and moves one cell to the right.
Enters the contents of the active cell and moves one cell to the left (opposite direction to Tab).
Enters the SUM function (AutoSum) to sum the adjacent block of cells.
Enters the euro symbol (€) (using Number keypad).
Enters the cent symbol (¢) (using Number keypad).
Enters the pound sign symbol (£) (using Number keypad).
Enters the yen symbol (¥) (using Number keypad).
Enters the value from the cell directly above into the active cell.
Enters the formula from the cell directly above into the active cell.
Enters the value from the cell directly above into the active cell.
Enters the Current Date into the active cell and applies the default regional setting date format.
Enters the contents of the active cell to the selected region.
Enters the Current Time into the active cell and applies the time format hh:mm in 24 hour notation.
Enters the formula of the active cell to the selected region as an Array Formula.
Enters the data from the clipboard.
Displays the Pick From List drop-down list.
Cancels the cell entry and restores the original contents or closes full screen view.
Editing Data
Toggles between displaying cell values and formulas (single left quotation mark).
Deletes the selection or one character to the right.
Deletes the selection or one character to the left.
Cuts the selection to the clipboard.
Deletes text to the end of the line.
Displays the Delete dialog box.
Displays the Insert dialog box.
Extending Data
Extends the selection by one cell in that direction.
Extends the selection to the first column.
Extends the selection down one screen.
Extends the selection up one screen.
Extends the selection to the next non blank cell on the left.
Extends the selection to the next non blank cell on the right.
Extends the selection to the next non blank cell above in the same column.
Extends the selection to the next non blank cell below in the same column.
Extends the selection to the Last Used Cell on the worksheet. This will not work when the following option
Extends the selection to the beginning of the worksheet. This will not work when the following option is tic
Extends the selection to the next non-blank cell in that direction.
Extends the selection left one screen.
Extends the selection right one screen.
Selecting Data
Selects the visible cells in the current selection.
Selects all the cells in the current selection that do not match the value in the active cell. Select the cells firs
Selects all the cells that are part of the Same Array Formula which has been entered into the active cell.
Selects the Current Region (surrounded by blank rows and columns).
Selects the Current Region (using the * on the number keyboard).
Selects all the cells that are directly referred to by the formula in the active cell (precedents).
Selects all the cells that are directly (or indirectly) referred to by the formula in the active cell.
Selects all the cells that directly refer to the active cell (dependents).
Selects all the cells that directly (or indirectly) refer to the active cell.
Selects one word to the left.
Selects one word to the right.
Selects the active worksheet and the one after it.
Selects the active worksheet and the one before it.
Select the Whole Table.
Selects all the objects on the worksheet when an object is selected or selects the whole worksheet.
Selects all the text after the cursor in the formula bar.
Selects the current active cell (scrolling if necessary).
Selects the entire column when the active cell is not inside a table.
Selects the current column (without headers) when the active cell is inside a table. When pressed again the
Selects the active cell and the cell in the given direction.
Selects the active cell when multiple cells are selected.
Selects the entire row when the active cell is not inside a table.
Selects the current row when the active cell is inside a table. When pressed again the entire row is selected
Selects all the cells in the current row between the active cell and the first column.
Selecting Data (inside a cell)
Selects all the text from the cursor to the end.
Selects all the text from the beginning to the cursor.
Formatting Data
Displays the Style dialog box.
Applies the Custom Date format "dd-mmm-yy" to the selection.
Applies the Time format "hh:mm" to the selection in 24 hour notation.
Applies the Comma separated format "#,##0.00" to the selection.
Applies the Currency format "£#,##0.00" to the selection.
Applies the Percentage format "0%" to the selection.
Applies the Exponential format "#,##E+02" to the selection.
Applies the General format to the selection.
Applies the outline border to the selection.
Removes all the borders from the selection.
Manoeuvering
Moves to the next cell in that direction.
Moves to the next open workbook or window.
Moves to the previous open workbook or window.
Moves to the next application open on your computer.
Moves to the previous application open on your computer.
Moves to the cell directly below.
Moves to the next cell on the right (or unprotected cell).
Moves to the first column in the current row.
Moves to the next non empty cell in that direction.
Moves to the last cell in the current row that is not blank.
Toggles "End Mode". In end mode arrow keys move you to the first blank or non blank cell in that direction
Moves to the Last Used Cell on the active worksheet. This is only updated when the workbook is closed.
Moves to the next screen of rows (one screen down).
Moves to the previous screen of rows (one screen up).
Moves to the cell directly above (opposite direction to Enter).
Moves to the cell directly to the left (opposite direction to Tab).
Moves you one screen of columns to the right.
Moves you one screen of columns to the left.
Moves to cell "A1" on the active sheet.
Moves to the Last Used Cell on the active worksheet or end of formula bar.
Moves to the first row in the current region.
Moves to the last row in the current region.
Moves to the first column in the current region or one word to the left.
Moves to the last column in the current region or one word to the right.
Moves to the Previous Worksheet in the workbook.
Moves to the Next Worksheet in the workbook.
Moves to the display the active cell.
Moves the workbook or window one cell in that direction.
Moves to the last cell in the current window.
Moves to the first cell in the current window.
Moves you down one screen (current selection unchanged).
Moves you up one screen (current selection unchanged).
Manoeuvering (within a selection)
Moves from top to bottom within a selection.
Moves from left to right within a selection.
Moves clockwise to the next corner within a selection.
Moves from right to left within a selection (opposite direction to Tab).
Moves to the left between non adjacent cells in a selection.
Moves to the right between non adjacent cells in a selection.
 Other
Starts a Formula.
Toggles between the value layer and the formula layer (Options, Formulas tab - Show formulas in cells inst
Deletes to the end of the line.
Copies the current selection to the clipboard.
Unhides any hidden rows within the selection.
Unhides any hidden columns within the selection. This does not work in Excel 2007.
Displays the Insert dialog box when cells are selected.
Inserts the same number of rows above the currently selected rows when rows are selected.
Inserts the same number of columns before the currently selected columns when columns are selected.
Displays the Delete dialog box when cells are selected.
Deletes the currently selected rows when rows are selected.
Deletes the currently selected columns when columns are selected.
Displays the Windows Start Menu.
Toggles the display of the ribbon shortcut keys, otherwise known as Access Keys.
Ungroups the currently selected columns (or rows) or displays the UnGroup dialog box if cells are selected
Groups the currently selected columns (or rows) or displays the Group dialog box if cells are selected.
Undo the last action.
Activates the Control Box in the top left hand corner.
Displays the Excel application control menu.
Toggles between switching End Mode on or off.
Toggles between switching Scroll Lock on or off.
Pastes the entry from the clipboard.
Displays the Autofilter drop-down when the active cell is in the table heading.
 only available when the following option is ticked. (Advanced, Editing options - allow editing directly in cells). If this o
ctive workbook contains at least one named range.
n you are editing a cell this toggles between relative, absolute and mixed cell references.

t "Extend Selection" appear in the status bar.

be updated).
using the formula bar.

data source.

ange of the active worksheet.

If a task pane is displayed this is included. If the worksheet has been split then each separate pane is included.

contiguous blocks of cells using the keyboard arrow keys. You will see the text "Add to Selection" appear in the statu

be updated).
ange as the data source.

e active cell.

nside the used range of the active worksheet.

book. This option can be found under (Advanced, Display options for this workbook - For objects show).
value, or the whole table (excluding heading) if the active cell is in a table. It can also display the  Function Argument

n also be used to repeat applied formatting.

ion name.

clearing all the current filters.

o recreate.

ection to Enter).

irection to Tab).
tting date format.

m in 24 hour notation.

k when the following option is ticked (Advanced, Lotus compatibility - transition navigation keys).
en the following option is ticked (Advanced, Lotus compatibility - transition navigation keys). Does not work on all ke

active cell. Select the cells first and then use the Tab key to change the active cell.
ntered into the active cell.

(precedents).
the active cell.

he whole worksheet.

ble. When pressed again the selection will include the table header row. When pressed again the entire column is sele

ain the entire row is selected.

on blank cell in that direction. You will see the text "End Mode" appear in the status bar.
en the workbook is closed.
- Show formulas in cells instead of their calculated results).

are selected.
en columns are selected.

ialog box if cells are selected.

box if cells are selected.
g directly in cells). If this option is not checked the cursor will move to the Formula Bar.

te pane is included.

ction" appear in the status bar.

bjects show).
the  Function Arguments dialog box if you have typed a function.
). Does not work on all keyboards though.
n the entire column is selected.