WORD S. K.

SIR Mob: 9825845995

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ONE LINE ANSWERS

1. Why mail merge in Ms-Word is very useful feature?
Ans : Mail merge is a kind of facility which is used send same type of letter like celebration,
invitation, annual meeting etc to many people at once.
2. Mention any 3 functions of statistical categories of Ms-Excel.
Ans : From the statistical categories, you can use =max() , =min , =average() kinds of
functions.
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3. How can you change the sign of $ to ₹ symbol?

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Ans : By going to Control Panel – Regional & Language Settings – Additional Settings –
Currency.
4. Mention 3 different ways of arranging all windows on main screen.
Ans : By clicking right on taskbar -> Cascade window , arrange by stack , side by side
5. Which alignment options are available when you want to align any paragraph?
Ans : There are different kinds of alignments like left , right, center and justify alignments.
6. Under font section which facilities are available in HOME tab?
Ans : You can apply bold, italics, underline, strike-through, super and subscript etc under font
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section of HOME tab.
7. What are the minimum and maximum font sizes given in Font size drop down menu?
Ans : The minimum font size is 8 and maximum is 72 provided in font size drop down menu.
8. Can you name any three famous fonts?
Ans : Times new roman , arial , arial black , comic sans ms, jokerman, copperblack gothic bold
9. Once you open border & shading dialog box, by which option you can get attractive
page border?
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Ans : You can get attractive page borders and page border tab of border & shading dialog box.
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10. What is the size of A4 paper?

Ans : The size of A4 paper is 8,.27” x 11.69”.
11. Which paper is normally used by advocates and courts to prepare document of
house/office?
Ans : Generally courts and advocates are using Legal size paper.

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12. By how many ways one can copy and paste information and which are they?
Ans : By 3 ways, 1) Copy & Paste tool and 2) by Ctrl + C and Ctrl + V , Right click , copy &
Paste.
13. What are the benefits of writing header and footer in a page?
Ans : One can repeat headings , page numbers, date and time etc. if they use header & footer.
14. Why drives of HDD like local disc C: or local disc D: created?
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Ans : To make separation of your personal work like to store software in local disc , whereas to
store data and photos local disc D: is created.
15. Which facility is provided to insert attractive heading / title?
Ans : The Word Art facility is used to insert an attractive heading / title in the page.
16. Mention short-cut keys of making letters bold & italics.
Ans : Ctrl + B is used to make letters bold whereas Ctrl + I is used to make italics.
17. To prepare marksheet or outstanding fees structure, what is used in Ms-Word?
Ans : The Table facility of Ms-Word is used to prepare marksheet or outstanding fees.
18. Which menus open by default when you create / insert any table in Ms-Word?
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Ans : By default , design and format menu opens when we create table in Ms-Word.
19. If you don’t want to create new window and arrange all them together, which facility
of VIEW tab is used instead?
Ans : The split command is used instead of new window and arrange all in Ms-word.
20. How can you insert a table in Ms-Word?
Ans : By insert → table → Insert table one can insert a new table.’
21. The bold, italics and underline in MS-Word are given under which Tab / Menu?
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Ans : The bold, italics and underline commands are provided under HOME tab in MS-Word.
22. The left, right, center alignments are under which category of HOME tab of MS-Word?
Ans : The left, right, center alignments are under paragraph category of HOME tab of MS-
Word?
23. What can be selected under “Select” command in HOME tab of MS-Word?
Ans : The “Select” option under HOME tab is used to select either Text, Object , Select text
with similar formatting etc.

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24. How many sheets by default provided in MS-Excel?
Ans : By default, MS-Excel provides 3 sheets named as sheet1, sheet2 and sheet3.
25. How many marker colours/ highlighters are provided in MS-Word?
Ans : There are 15 coloured markers provided in MS-word.
26. If you use copy and then paste, what will be the effect in document of MS-Word?
Ans : The copy and paste command combination is used to get another copy of the text
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wherever you want in document of MS-Word.
27. How many types of orientations are given under Layout menu of MS-Word?
Ans : There are 2 types of orientations given under layout menu like Landscape and Portrait.
28. Which facility is used to convert text into two lines which was written in one line of a
Same row in a sheet of MS-Excel?
Ans : The Wrap Text facility of HOME tab is used to convert one line text into 2 lines in a row.
29. Which function is used to calculate total by giving specified condition?
Ans : The =SUMIF( ) function is used to calculate total by giving specified condition.
30.If you type =RIGHT(“SANJAY SIR” ,3) , what will be the output in cell of MS-Excel?
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Ans : The function =RIGHT(“SANJAY SIR”,3) will return “SIR” only
31. Write down the shortcut keys of Left,right,center and justified alignments in MS-Word?
Ans : The shortcut keys of Left → Ctrl + L , Right → Ctrl + R , Center → Ctrl + E & for Justified
Alignment → Ctrl + J are used for alignments in word.
32. Which change cases are available in MS-Word?
Ans : The UPPERCASE , lowercase , Title Case, tOGGLE cASE and Sentence case are
provided in MS-Word for changing case of any text, word or paragraph.
33. What is the shortcut of single line spacing in MS-Word?
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Ans : Ctrl + 1 is used to set double line spacing between each line of paragraph in MS-Word.
34. What is merge cell in MS-Excel?
Ans : The merge cell is used to combine more than two cells. When any heading is written it
must be center of the entire sheet as well. In such scenario Merge cell is used.

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35. Mention three types of Orientation used for Text in MS-Word?
Ans : The Wrap text features are Angle Clock Wise, Angle Counter Clockwise, Rotate Text Up,
Rotate Text down, Vertical text etc. used to change direction of text.
36. How many types of alignments are available for cell in MS-Excel?
Ans : There are total 6 types of alignments for a cell. 3 for left, right, center and other 3 for top,
middle and bottom.
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37. How many maximum number of Power Point slides can be printed on a single page ?

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Ans : You can print maximum 9 slides per page in MS-Power point.
38. What is the main difference between COUNTA( ) and COUNT( ) functions in MS-Excel?
Ans : The different between COUNTA( ) and COUNT( ) function is COUNTA() function can
count numbers and text both whereas COUNT( ) function counts only number data.
39. What is the use of Formula bar in MS-Excel?
Ans : The Formula Bar is used to see, edit and write any formula in MS-Excel.
40. How many different ways an absolute cell address can be written in MS-Excel?
Ans : An absolute cell address can be written by 3 ways in MS-Excel like C$1 , $C1 , $C$1.
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41. The ROUND( ), INT( ) , FACT( ), POWER( ) are recognized as what in MS-Excel?
Ans : The ROUND( ) , INT( ) , FACT( ) & POWER( ) functions are recognized as Math & Trig
category in MS-Excel.
42. What are called notes pages in MS-Power Point?
Ans : The Notes pages are those information which will be kept by the speaker to outline the
topics he has to discuss with audience while slide show is running.
43. Which command is used to animate any particular text of slide in MS-Power Point?
Ans : The Custom Animation from Animation tab is used to animate particular text in Power
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Point.
44. What is the shortcut of double line spacing in MS-Word?
Ans : Ctrl + 2 is used to set double line spacing between each line of paragraph in MS-Word.
45. To find the factorial of a given number in MS-Excel, which function is used?
Ans : To find the factorial of a given number in MS-Excel, =FACT(NO) function is used. Ex.
=Fact(5).

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46. Which function in MS-Excel is used to find nth largest value?
Ans : The function =LARGE(cellrange , nth) is used to find the nth largest value from specified
range of data cells in MS-Excel.
47. Which function in MS-Excel is used to find highest value from specified cell range?
Ans : The function =MAX(cellrange) is used to find the highest value from specified range of
data cells in MS-Excel.
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48. Which function in MS-Excel is used to find power of any number?

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Ans : The function =POWER(base_value, raised_value) is used to find the power of first value
with the help of raised value.
49. What is multi-level numbering in MS-Word?
Ans : The multi-level numbering is mainly used to prepare exam papers where there is some
sub questions have to be mentioned under main.
50. What is the main difference between =SUM( ) and SUMIF( ) functions in MS-Excel?
Ans : The function =SUM() is used to find the total from specified range of whereas SUMIF( )
is used to do total for specified condition for specific value.
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51. What is the difference between =ROUND( ) and =INT( ) functions in MS-Excel?
Ans : The function =ROUND() is used to round up the values up-to specified decimals
whereas =INT() function is used to remove decimals.
52. What is the shortcut of 1.5 line spacing in MS-Word?
Ans : Ctrl + 5 is used to set double line spacing between each line of paragraph in MS-Word.
53. What is the shortcut of converting upper text to lower case in MS-Word?
Ans : Shortcut key Shift+ F3 is used to convert uppercase to lowercase letters in MS-Word.
54. If you can see green or red wavy line under spelled word, what it indicates in MS-Word?
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Ans : The green and red wavy lines shown when there is any mistake in typing. The green line
is shown when grammatical mistake occurs and red wavy line occurs when spelling mistake
occurs.
55. How many ways we edit a cell in MS-Excel?
Ans : A cell in MS-Excel can be edited by three ways. By pressing F2 key , Double click or
change it from the formula bar.

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56. Which function in MS-Excel is used to find nth smallest value?
Ans : The function =SMALL(cellrange , nth) is used to find the nth smallest value from specified
range of data cells in MS-Excel.
57. What is RANK( ) function in MS-Excel?
Ans : The RANK( ) function is used to find and apply the ranking position of every person
when making marksheet of school/colleges or universities.
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58. Where does the formula bar in MS-Excel is located?

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Ans : The formula bar is located just above column headings (A,B,C…) in MS-Excel.
59. Which function in MS-Excel is used to get current date and time both in any cell?
Ans : To get current date and time both in Excel, we use =now( ) function.
60. What is the use of COUNTBLANK( ) function in MS-Excel?
Ans : The =COUNTBLANK( ) function in MS-Excel is used to count only blank cells in
specified range of cells of a sheet.

TWO LINE ANSWERS :

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61. Write down about all the alignments for paragraphs available in MS-Word.
Ans : There are different types of alignments like Left alignment is used to align to the left side
of document, right alignment is used to align right, center alignment aligns para in center
whereas justify is used to align para both side equally.
62. What are called formatting styles? Describe them with their tools.
Ans : The formatting styles means Bold, Italics , Underline, Super Script, Sub Script,
Strikethrough , Font size , Font etc. The B is used for bold, I is used for Italics U is used for
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underline, the x2 is used for Super Script & x2 is used for sub script, whereas abc is used
for strikethrough etc.
63. What is format painter? If you want to continue formatting more than once, what
should you do in MS-Excel?
Ans : The format painter tool is used for formatting purpose. Basically it applies all the format
which is selected from text which is already formatted with some colour, size, alignment, font ,

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borders & shading etc. If you double click on Format Painter tool, it will be used for continuous
formatting.
64. What is called a Slide? And which software is used to prepare slides?
Ans : A Slide is a document that is prepared in to represent any kind of information. A Slide is
page where you can insert text, image, video or even sound. A slide is basically used for the
presentation.
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65. Name different kind of word processing software.

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Ans :A word processing software is basically used to format documents, letters etc. There are
numerous word processing software like MS-Word, Word Perfect , Word Pad , Lotus Pro ,
Note Pad, Apple Works etc.
66. Name any two different statistical functions of MS-Excel with examples.
Ans : A statistical function is used for statistics purpose. There are many statistical functions in
MS-Excel. The example is =COUNT(A2:G2). The example is =MAX(A2:G2).
67. How many types of line spacings are provided for a paragraph in MS-Word?
Ans : Basically, line spacing is used to leave some space between each line of a paragraph. 3
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types of line spacing like Single line is set by default, whereas 2 line spacing can be set by
CTRL + 2 and 1.5 line spacing with CTRL + 5 shortcut keys.
68. What is called a spread sheet? And which software is used to prepare sheets?
Ans : A spread sheet is a kind of sheet which is prepared electronically. It resembles pen and
paper. A spread sheet is made up of Rows and Columns. Software are MS-Excel, CalC ,
Google Workspace, Zoho Sheet, Libre Office, WPS spread sheet etc.
69. Define cropping of a picture.
Ans : Cropping means cutting a picture or remove unnecessary part of a picture. A picture
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when inserted is always in it’s original form. If we don’t want the whole picture but required only
a part of the picture. In such scenario, Crop tool is very useful.
70.What are bring to front & Bring front of text while arranging shapes / text over the
picture / image inserted in document of MS-Word?
Ans : When inserted more than one shape in we want to arrange one shape onto another or
say some shape surrounding to text as well. In such scenario Bring to front is used when there

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are two shapes to be arranged and Bring front of text is used when there is need of shape to be
arranged surrounding text.

71. What is column heading / labels and row headers in MS-Excel?

Ans : The column headings are located below the formula bar. And row headers are located at
the left side of each sheet. They are named as A,B,C… IV and 1,2,3… The column and row
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headers are used for insert/delete any column row.

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72. Write down 2 different ways to adjust the width of a column in MS-Excel.
Ans : The column width can be adjusted by double clicking between two column labels or by
right click and Width command also you can adjust the width of a column.
73. Name any two math and trig functions with examples.
Ans : The math and trig function category contains function like =sqrt( ) which is used to find
the square root of a given number. Ex. =SQRT(9). Whereas a =INT(10.24) is used to find only
integer part of a decimal number.
74. How many columns and rows are given in Excel sheet? From where they start and ends?
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Ans : In MS-Excel each sheet contains rows and columns. The number of columns in each
sheet is 1024 and rows are 10,48,576. The column labels starts from A and goes upto IV,
whereas row labels starts from 1 and goes till 10,48,576.
75. Write down about different types of borders which can be applied to any paragraphs in
MS-Word.
Ans : MS-Word provides us various types of borders and so as shading. The borders like top,
bottom, left and right borders are applied to CV headings. Whereas all borders can also be
used instead of using these all separately.
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76. Write down the examples of Super script , subscript and strikethrough facilities provided
in MS-Word.
Ans : The Super script command is used to make letter bit upper side than a normal letter
whereas sub script is used to show letter down side of a normal letter. E.g c = ab 2 and H2O,
The strikethrough is used to show cancellation mark for choosing any one. Male / Female
77. Which orientations of page can be set while setting up page setup in MS-Excel?
Ans : The orientations while setting up page setup are of two types. They are 1) Portrait and

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2) Landscape. The portrait orientation is used when there are few columns to be adjusted in
page whereas landscape is used to show columns in wide style like calendar on desk.
78. How New Window command of View tab is useful? How will you arrange them on one
screen in Excel?
Ans : The New Window command of View tab is used when you want to compare two different
pages of a same document. Once new window given another window will open for the same
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document. After that you can arrange them by View Side by Side command from View tab itself.
79. What is Freeze Pane? Why should one use such facility in MS-Excel?
Ans : Basically Freeze Pane command is used to fix headings of rows or columns. While
moving up/down or left/right one can fix columns/rows headings with the use of Freeze pane.
80.In how many panes , a Power Point screen is divided when you start making first slide?
Ans : The Power Point screen is divided into 3 parts. They are Slide pane, notes pages and a
slide view itself. The left pane is a slide pane. Notes pages is used to write notes and whatever
your contents are you type them in text boxes in slide view.
81. By which ways a slide can be presentation on screen to audience?
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Ans : To represent a slide to audience, you have to use Slide Show. A slide show can be
shown by 1) F5 key , 2) By Slide show → From Beginning, 3) Slide Show → Current slide and
4) Slide Show → Custom Show as well.
82. What is Insert Merge field in Mail Merge of MS-Word?
Ans : The Insert Merge field is provided to insert the fields to setup the addresses in Mail
Merge. By inserting and setting them into document, you can decide what exactly fields / data
you require to insert for address of a client / customer / friend.
83. Why Word Art facility is used in MS-Word?
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Ans : The Word Art facility is used to make the heading attractive. By formatting a heading in
normal way doesn’t appeal your client. The Word Art facility provided more over 15+ styles with
attractive colours, shapes and sizes and shapes.
84. In MS-Excel, how will you write If formula, if said to check eligibility of voting of a
person?

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Ans : The IF formula is written with syntax : =IF(CONDITION, value_if_true, value_if_false). If
you have been asked to check the eligibility of voting then you can write the formula like …
=IF(CELLADDRESS>=18, “YOU CAN VOTE” , “YOU CAN NOT VOTE”).

85. Describe Absolute cell formula with an example.

Ans : The absolute cell formula is used when you want to fix some cells while performing any
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formula. The examples are $A1 , A$1 , $A$1 etc. the formula =$C1 * $D1 (suppose you want to

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perform formula for Finding Amt = Qty * Rate) will change only rows not columns while copy.
86. Which math function is used for multiplying more than two values? Write example.
Ans : The Product function from math category in MS-Excel is used to perform triplicationion
between more than two values. Example…
=PRODUCT(10,20);
=PRODUCT(C5,D5)
87. What is subtotal? What are compulsory things to perform subtotal function.
Ans : The subtotal is little different than a total. It can be applied only on repeated kind of data
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in a sheet like Month wise, client wise, area wise and also they have been arranged by sorting
command. It group the repeated data and do the total of the column chosen.
88. What is List in Validation in MS-Excel? How will you name it?
Ans : The list in Validation is used to perform action on selected data. Suppose you want data
of only Science, Commerce and Arts to be entered. So, first write them in any cell. Name this
list From the Name box and select List or press F3 key in Validation Setting dialog box.
89. What are the shortcut keys of Cut, Copy, Paste, Find and Replace in MS-Word?
Ans : The short cut key of Cut is CTRL + X , copy is CTRL + C, Paste is CTRL + V , Find is
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CTRL + F, Replace is CTRL + H in MS-word.

90. How will you hide columns and rows respectively with their shortcut keys?
Ans : to hide any column we can use short cut key of CTRL + 9 and CTRL + 0 is used to hide
the selected row.
91. What are the usages of shortcut keys CTRL + 5 , CTRL + 1 , CTRL + 2 in MS-Excel?
Ans : The short cut key CTRL + 5 is used to set 1.5 line spacing, CTRL + 1 is used to set single
line spacing whereases CTRL + 2 is used to set double line spacing in a paragraph.

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THREE LINERS / IN DETAILS

92. What is the use of Find dialog box in MS-Word?

Ans : The find dialog box is used to find , replace any letter, word, number or phrase. The find
dialog box actually provides 3 options. The Find option is used to search anything. The replace
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option is used to search and replace also. Whereas GoTo option is used to move to any line
number, page number or bookmark as well.
93. How many types of views are available in Power Point? And which are they?
Ans : The Power Point provides us 4 different types of View like Normal View, Outline view,
Slide sorter view and Notes page view. The normal view is used to edit the slide. Outline view is
used to present only outline, Slide sorter is a miniature of slide view and notes page is used to
write or edit notes for the speaker.
94. Mention different types of layouts of Power Point slides.
Ans : The Title slide layout is used to write title and subtitle, Title and content is used to write
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title and bulleted list. Two content layout is used to write contents to insert left and right frames.
Comparison is used to compare two contents etc.
95. What is drop cap in MS-Word. Write different facilities of drop cap.
Ans : The Drop Cap facility is used to make a letter bigger than 3 lines. Usually such kind of
facility we can see in newspaper, articles, magazines etc. You can set drop cap for even more
than 3 lines as per your choice.
96. Why column chart is very useful and different than any other chart in MS-Excel?
Ans : The column chart in Excel is one of the easiest way to understand data in chart format.
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Column charts are useful for showing data changes over a period of time or for illustrating
comparisons among items. In column charts, categories are typically organized along the
horizontal axis and values along the vertical axis.
97. What is advance slide setting in Slide show of Power Point? Write both facilities of it.
Ans : The advance slide setting in Slide show of Power point is used set animation either
manually or automatically. The manual slide setting can be set by “On Mouse Click “ Whereas
"After” is used to set timings after how many seconds a slide will change.

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98. In which categories, “add animation” pane of Slide show is divided? Name all.
Ans : The “add animation” pane is divided into 4 parts. They are entrance, exit, motion path
and Emphasis. The entrance sets how text will enter whereas exit decides how it will go when it
ends. The motion is used to move on any path and Emphasis is used to change font , colour
etc.
99. Why do we use SUMIF( ) and COUNTIF( ) functions? Explain with example
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Ans :The SUMIF( ) function is used to do the total of any range by given condition, whereas
COUNTIF( ) function is used to count number of entries for given cell range by specified
condition.
=SUMIF(C2:C10,”JAN”,D2:D10) = Will show total of Jan Month
=COUNTIF(C2:C10,”JAN”,D2:10) = will show no of entries of Jan month

100. What is validation in MS-Excel? Why it is used?

Ans : The validation is basically used to validate any data entry. The validation assures user
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not to enter any invalid entries in cells. For example, when we prepare marksheet, any subject
shouldn’t exceed marks above 100. Through validation you can set from which number and
upto which number it should accept.
101. Mention the function used in MS-Excel for result “Pass” or “fail” with an example also.
Ans : The logical function IF is used to check whether student is “Pass” or “Fail”. The function
IF is used with syntax : =IF(CONDITION, VALUE_IF_TRUE,VALUE_IF_FALSE). E.g.
=IF(C2>=35,”PASS”,”FAIL”).
102.Write down the functions of MS-Excel, =LEFT( ) and =RIGHT( ) with an example and
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their outputs.
Ans : The functions LEFT( ) and RIGHT( ) belongs to “text/string” category. The LEFT( )
function is used to extract few letters from left side, whereas RIGHT( ) is used to extract from
right side.
e.g. =LEFT(“SANJAY” , 3) will output as “SAN”
e.g. =RIGHT(“SANJAY” , 3) will output as “JAY”
103. Name any 3 facilities of Layout tab after table is inserted in MS-Word.

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Ans : The “Layout” tab provides facilities like Insert Column to the left , To the right, Insert
Row above & Below. It also provides “Delete” with options like “columns / rows / cells & table”
as well. The “Layout” tab also provides “Sort” and “Formula”.
104. What is the use of Find dialog box in MS-Excel?
Ans : The “Find” dialog box in MS-Excel provides facilities like Find and Replace. The Find
button / option is used to find Any text, numbers, symbols with/without any format set. It is
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used to find Values, Formulas or even comments. The “Replace” tab in “Find” dialog box is

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used to change the desired text, number or any symbol.
105. Explain any three text / string functions of MS-Excel with example.
Ans : There are many text functions provided in Excel like =LEFT( ) , =LEN( ), =MID( ) , =
RIGHT( ) , =CONCATENATE( ) etc. are string types of functions.
=CONCATENATE(“SANJAY”,” “ , “SIR”) prints SANJAY SIR
=MID(“SANJAY SIR”,4,3) prints JAY
=LEN(“SANJAY SIR”) prints 10 (number of letters)
106. How =mid( ) function differs from other Text / String functions in MS-Excel?
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Ans : The =MID( ) function is used to extract letters from middle of any text/string. The =MID(
) function takes 3 arguments whereas others take either 1 or 2 arguments only. E.g.
=MID(“FUNDAMENTAL OF COMPUTERS”,6,5) prints MENTAL
=LEFT(“FUNDAMENTAL OF COMPUTERS”,6) prints FUNDAM
=RIGHT(“FUNDAMENTAL OF COMPUTER”,5) prints PUTER
107. If you want to calculate GST 18% on Amount and find the Net Amount to be paid,
how will you write both the formulas?
Ans : for calculating GST 18% on Amount , we can write formula like…
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GST FORMULA =G2*18/100; (Considering F2 as Amount)

NET AMOUNT =F2+G2 (considering F2 is Amount & G2 contains GST)
108. Which are called logical functions in MS-Excel?
Ans :The logical functions are like =IF( ) , =AND( ) , =OR( ) , NOT( ) etc. The =IF( ) function is
used for logical test. Rest are used with IF( ) function.
=IF(AND(G5>=35,H5>=35,J>=35),”PASS”,”FAIL”)
109. How many charts can be inserted in MS-Excel? Which are they?

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Ans : In Excel we can insert more than 7 to 8 types of charts. The charts like Column chart,
bar chart, pie chart, doughnut chart, line chart, XY-Scatter chart, Area chart, Radar chart,
Stock chart, Surface chart etc.

SHORT NOTES
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1. Write down the usages of MS-Word software.
Ans : MS-Word is a word processing software. Word processing means you can do operations
on different types of documents. There are many word processor available in market like MS-
Word, Open Office Writer, Word Perfect etc. The MS-Word software was first introduced in
1983 with version 1.0. It was known as Multi-tool Word. Then many versions came like …
• Word 2019, released in 2018.
• Office 365 and Word 2016, released in 2016.
• Word 2013, released in 2013.
•
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Word 2010, released in 2010.

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• Word 2007, released in 2006.
• Word 2003, released in 2003.
• Word 2002, released in 2001.
• Word 2000, released in 1999.
2. Which facilities are provided in “Set Up Slide Show” command of MS-Power Point?
Ans : The Set Up slide show command under Slide show tab provides many facilities.
• Show type : Presented by Speaker , Browsed by Kiosk or Browsed by Individual.
•
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Show Options : Loop continuously ESC, Show without Animation, Show without
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Narration etc.
• Show Slides : All , From : To , Custom Show etc.
• Advance Slides : Manually, Using timings
• Multiple Monitors : Automatic , Primary Monitor etc.
3. Name all the tabs / menus of MS-Word.
Ans : There are almost 8 tabs available in Microsoft word.

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• HOME -> This is the first tab of MS-Word used for basic formatting.
• INSERT -> To insert pictures, clipart, header & footer etc.
• LAYOUT -> used to setup margins, page size, orientation, indentation etc.
• REFERENCES -> Used to insert table of contents, footnote, endnote etc.
• MAILINGS -> Mainly used to send thousands of similar letters to many people.
• REVIEW -> used for spelling, grammar, thesaurus, word counting etc.
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VIEW -> allow us to see different way of page
• HELP -> provides help on any topic.
4. Write down the usages and versions of MS-Excel software.
Ans : MS-Excel is spread sheet software. An excel is used to prepare different kinds of sheets
like
• Marksheet
• Salary slip
• Cash book
• Bank book
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• Stock register
• Employee sheet
• Pass book
• Data analysis
• Chart preparation
There are many versions available like …
• Version 1 , 1985 , Version 2 , 1987, Version 3, 1990, Version 4 , 1992, Version 5 , 1995,
Version 95, 97,2000, 2007,2013,2017,2019 etc.
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5. What are the tabs and facility provided in Validation dialog box in MS-Word?
Ans : The validation command is used to restrict from entering any invalid data by the user.
The Validation dialog box provides 3 main tabs like Setting, Input Message & Error alert.
1) Setting tab : It provides Allow and Data options where you can set what exact
type of data (text, list, date etc) you want and in which range (Between, more
than, less than etc.) you want.

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2) Input Message : The Input message tab provides a continuous message while
inputting data by the user. It is shown with yellow coloured background with a
message.
3) Error Alert : The most useful tab provides facility of showing an error message if
user enters any invalid data. It has 3 types. Stop, Warning & Information.
6. What are options shown under Page Setup command in Word?
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Ans : The Page setup command under Print command provides 2 main options, Printer and

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Settings.
1. Printer : The printer option allows us to set name of the printer and number of
copies to be printed.
2. Settings : The settings tab provides page orientation, print on one side / two
sides, the size of page, Margins etc. Custom margins can set left, right, top,
bottom , gutter margins etc. It is also used to set header and footer margins.
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7. What are filter types provided in MS-Excel?

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Ans : The Filter command is used to filter unwanted data from the sheet. It provides following
types of filtering :
1) Text Filter : The text filter is used for filtering text like equals, contains,
doesn’t contain, begin with, ends with etc.
2) Number Filter : greater than, less than, equals , top 10, above average,
below average etc.
3) Date Filter : The Date filter provides many options like today, tomorrow,
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this week , next month, between, Last Quarters, Last Year, Last Month
etc.
8. Name the different types of layouts provided while inserting a new slide in MS-Power
Point?
Ans : The different types of layouts in Power Point while inserting slides are …
➢ Title slide : used to write title and subtitle.
➢ Title and content: used to write title and bulleted list.

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➢ Two content: used to write contents to insert left and right frames.
➢ Comparison : used to compare two contents etc.
➢ Title Only : used to get only title not content.
➢ Blank : as name suggest, used without any text frames.
➢ Picture with caption : used to insert picture and caption both.
9. How many and which types of ZOOM % views are available under ZOOM command
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dialog box of MS-Excel?

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Ans : The ZOOM command in MS-Excel is used to zoom in or zoom out the sheet. The ZOOM
command is available in VIEW tab. It provides following facility for zooming :
➢ 25% -> The smallest of all view size.
➢ 50% -> This shows page in half of the standard size
➢ 75% -> This view is used when you want little smaller size than original one.
➢ 100% -> By default, sheet always display 100% view size.
➢ 200% -> it enlarges the view double to standard size of 100%
➢ Fit Selection -> it can zoom for only selected area.
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➢ Custom –> Where you can set zoom size as per your choice of percentage.
10. Write down the different versions of Microsoft office software. Also describe which one
out of them is a Cloud based version?
Ans : There are different versions came in for Microsoft Office software.

▪ Excel 2.0 (1987)

▪ Excel 3.0 (1990)
▪ Excel 4.0 (1992)
▪ Excel 5.0 (1993)
▪ Excel 95 (v7.0)
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▪ Excel 97 (v8.0)
▪ Excel 2000 (v9.0)
▪ Excel 2002 (v10.0)
▪ Excel 2003 (v11.0)
▪ Excel 2007 (v12.0)
▪ Excel 2010 (v14.0)
▪ Excel 2013 (v15.0)
▪ Excel 2016 (v16.0)
▪ Excel 2019, Office 365 and subsequent (v16)

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Out of these all Office 365 is a cloud-based version.

11. Name all the function categories provided in MS-Excel.

Ans : There are mainly 10 categories of functions provided in MS-Excel.
1. Financial
2. Date & Time
3. Math & Trig
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4. Statistical
5. Lookup & References
6. Database
7. Text
8. Logical
9. Information
10. Engineering
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