FOR

PRIMARY AND SECONDARY SCHOOLS

GUIDELINES

MINISTRY OF EDUCATION
MALAYSIA
 ENGLISH-IN-CAMP FOR PRIMARY AND SECONDARY SCHOOLS
GUIDELINES

1.0 RATIONALE

English-In-Camp (EIC) is aimed at promoting the use of English as a

communicative tool in authentic situations. Students will enjoy themselves in a
non-threatening and nurturing environment when using the language. EIC
provides an environment where learning a language and experiencing cultural
interchange will enrich the lives of the students.

2.0 AIM

EIC provides an avenue for participants to immerse themselves in an English-

speaking environment via healthy, educational and enjoyable activities.

3.0 OBJECTIVES

3.1 The objectives of EIC are to enable participants to:

3.1.1 communicate effectively and confidently in the English

language.

3.1.2 use the language in a conducive environment.

3.1.3 develop positive attitudes and values.

3.1.4 develop leadership qualities.

3.1.5 realize self-worth.

3.1.6 think critically and creatively in English.

4.0 TARGET GROUP

This camp is open to all Level 2 primary pupils / lower secondary students
from government-aided schools in Malaysia. The students should possess an
intermediate level of English Language proficiency. Participation includes:

4.1 a minimum of 4 boys and 4 girls per state – must be multi-racial to

promote integration

4.2 1 male and 1 female teacher-in-charge per state

4.3 1 language officer per state

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5.0 MODUS OPERANDI

 Pre-Camp
 During Camp
 Post-Camp

5.1 PRE-CAMP

Suggested steps to be taken.

5.1.1 Hold meetings – set agenda

5.1.2 Establish Organising committee and Sub committees

(Refer to Appendix A)

5.1.3 Plan Funding / Budget

Under the jurisdiction of the Secretariat (Treasurer)

5.1.3.1 Plan the budget

5.1.3.2 Source funds
5.1.3.3 Document financial statement

5.1.4 Prepare module, camp rules / regulations and facilitator’s guide

5.1.5 Observe Formalities (Secretariat)

5.1.5.1 To obtain permit from relevant authorities e.g. PPD / Parents

/ Police / campsite operator
5.1.5.2 To inform relevant authorities e.g. JPN
5.1.5.3 To invite speakers / parents / VIP and relevant authorities
and agencies e.g. NIE (Newspaper in Education), Army /
Police, Uniformed bodies etc.

5.1.6 Camp Equipment & Material

All sub-committees should have a checklist of:

5.1.6.1 PA system, cassette / tape recorders, microphones, hailers,

bells / whistles, etc.
5.1.6.2 Printed materials – song sheets, poetry, tongue twisters,
dialogue, jazz-chants, choral speaking scripts etc. if required
5.1.6.2 Tents, strings, canvas, mats, etc.
5.1.6.3 Campers’ log books
5.1.6.4 Other relevant material such as marker pens, manila cards,
mahjong paper etc.
5.1.7 Other important details to consider:

5.1.7.1 Venue : Preferably a campsite

5.1.7.2 Duration : 2 days + 1 night / 3 days + 2 nights / 4 days +
3 nights
5.1.7.3 Target group and number
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 5.1.7.4 Accommodation
5.1.7.5 Video recording (for documentation)

5.2 DURING CAMP

5.2.1 Registration

5.2.2 Accommodation of participants, officials and facilitators

5.2.3 Briefing for facilitators / officials

5.2.3.1 Camp Rules and Regulations

5.2.3.2 Facilitator’s Guide
5.2.3.3 Programme, camp equipment and materials

5.2.4 Briefing and orientation for participants / campers

5.2.4.1 Introduction of the Camp Commandant, officials and facilitators

5.2.4.2 Ice-breaker for campers
5.2.4.3 Programme, timetable, equipment and materials
5.2.4.4 Log book
5.2.4.5 Camp bulletin

5.2.5 Tour of campsite

5.2.6 Daily post-mortem meeting

At the end of each day, the camp commandant, officials and facilitators
MUST have an evaluation / discussion session / meeting to prepare for the
following day’s activities.

5.2.7 The Publicity Sub-Committee

The Publicity Sub-Committee can have the News Bulletin / Newsletters /

Notices at the end of each day.

5.2.8 Others

5.2.8.1 Organizers are encouraged to have sessions for non-Muslim

participants such as Moral Instruction / Motivation / Self-Reflection
while the Muslim participants are having their prayers.

5.2.8.2 Organizers may decide to run some of the activities in the form of
competitions and provide prizes to the winners e.g. best
participation / best teamwork

5.2.9 Evaluation of the Camp

Evaluation by campers and facilitators is necessary to see the impact of the

camp on the learning of English language. Feedback is useful for future EIC
organisers. (Refer to Appendix B for sample of evaluation form)

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5.3 POST CAMP

5.3.1 General cleaning of the campsite/rooms/dormitories/school/compound.

5.3.2 Returning of equipment and materials.

5.3.3 Post mortem and recommendations.

5.3.4 Letters of appreciation

5.3.4.1 All officials and facilitators
5.3.4.2 Donors (donations in cash or kind)
5.3.4.3 Foster parents
5.3.4.4 Other relevant parties

5.3.5 Reports

5.3.5.1 All Sub-Committees

5.3.5.2 Evaluation / feedback / post mortem
5.3.5.3 Financial statement of the camp
5.3.5.4 Comments, suggestions and proposals for future EIC

 This concept paper is valid until further notification or revision from the
Ministry of Education and can be used at all levels for competitions organized
by the Ministry.

Division of Co-curriculum and Arts

Ministry of Education, Malaysia

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 FOR
PRIMARY AND SECONDARY SCHOOLS

APPENDICES

MINISTRY OF EDUCATION
MALAYSIA
 Appendix A

Committee

No. Role Function

1. Camp Commandant - to oversee, manage and ensure all activities
are carried out in accordance during the camp
- to liaise with all sub committees

2. Secretariat - to liaise with all sub-committees to ensure

that preparations are in order
- to give progressive reports to main committee
- to appoint facilitators for various activities
- to arrange for grouping / duties of officials,
facilitators and participants
- to document and prepare reports on the camp
- to prepare rules and regulations of the camp
- to provide maps to the campsite
- to inform participants of camp requirements
e.g. batteries/ torches / plates & spoons /
stationery etc.

3. Programme / Printing - to prepare and produce all booklets, log books

and other printed materials

4. Food / Refreshment - to cater for all food and refreshments for

participants, facilitators and officials

5. Accommodation - to prepare and allocate accommodations for

participants, officials and facilitators
- to ensure facilities are available

6. Welfare / Security / - to ensure safe, clean and healthy camping at

Warden all times
- to provide adequate First-aid kits
7. Transport - to provide transport

8. Equipment - to ensure all equipment is available and

checked before and during the camp
- to ensure all equipment is returned in good
condition
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No. Role Function
9. Presentation / Cultural - to organize the session
night - to ensure availability of equipment, materials
and items for presentation
- to conduct rehearsal

10. Publicity - to publicize the English-In-Camp through

various media e.g. newspaper or radio
- to update camp notice board – labels,
posters, banners, etc.

11. Opening and Closing - to identify Emcee

ceremony - to organize activities for the ceremony (opening
/ closing)
- to liaise with the main committee

12. Registration - to receive and register officials, facilitators and

participants
- to liaise with secretariat, programme and
accommodation sub-committees
- to prepare name tags / files / bags etc. for all
participants

13. Master trainers - to select and prepare relevant activities for the
English-In-Camp
- to ensure all activities involve the use of the
language
- to brief all facilitators on implementation of
activities
- to allocate duties to all facilitators
- to ensure the materials for all the activities are
ready and adequate

14. Souvenirs / Certificates - to prepare souvenirs / certificates for VIP,

officials, facilitators and participants

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 Appendix B

EVALUATION FORM FOR ENGLISH-IN-CAMP

(To be completed by pupils/students, chaperones)

Date: ……………………………………………………………………..

Venue: ……………………………………………………………………..

Please evaluate the EIC based on the scale below. Tick () in the column provided.

5 Excellent 4 Very good 3 Good 2 Satisfactory 1 Poor

No. 5 4 3 2 1

A Administration

1. Registration
2. Venue
3. Accommodation
4. Food
5. Security / safety measures
6. Hospitality
7. Transport
B Camp Commandant

1. Is he / she proficient?
2. Is his / her briefing / instructions clear?
3. Is he / she punctual?
4. Is he / she helpful?
5 Is he / she a good leader?
C Facilitators

1 Are they proficient?

2 Are they able to give clear instructions?
3 Are they well prepared?
4 Are they helpful?
5 Are they punctual?
D Activities
1 Ice-breaker
2 Morning exercise
3 Sessions for prayers / moral sessions / self-reflection
4 Educational Tour
5 Log book

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No. 5 4 3 2 1

6 Language activities ( host - state list down

accordingly )
(i)

(ii)

(iii)

(iv)

(v)

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