COMPANY INC.

General Dashboard Settings

1. Settings

2. How To Financial Year Start Month: JAN

3. Inputs Company Name: COMPANY INC.

4. Budget vs Actuals Report

5. Budget vs Actuals Dashboard
Help & Support
 COMPANY INC.

Instructions of how to use the Budget vs Actuals Dashboard Template

1. Settings

2. How To Inputs (Assumptions) N/A

3. Inputs Calculations N/A

4. Budget vs Actuals Report

5. Budget vs Actuals Dashboard What is Budget Variance?

Help & Support Budget variance is a periodic measure used by governments, corporations or individuals to quantify the difference between budgeted and actual figures for a particular
accounting category. A favorable budget variance refers to positive variances or gains; an unfavorable budget variance describes negative variance, meaning losses and
shortfalls. Budget variances occur because forecasters are unable to predict the future costs and revenue with complete accuracy.

Budget variances can occur from controlled or uncontrollable factors. For instance, a poorly planned budget and labor costs are controllable factors. Uncontrollable factors
are often external and arise from occurrences outside the company, such as a natural disaster.

Understanding Budget Variance

There are three primary causes of budget variance: errors, changing business conditions and unmet expectations. Errors by the creators of the budget can occur when the
budget is being compiled. There are a number of reasons for this, including faulty math, using the wrong assumptions or relying on stale/bad data. Changing business
conditions, including changes in the overall economy and even global trade, can cause budget variances. There could be a change in the cost of raw materials or a new
competitor could have entered the market to create pricing pressure. Political and regulatory changes that were not accurately forecast are also included in this category.
Of course, budget variances also occur when the management team exceeds or underperforms expectations.
 COMPANY INC.

Financial Actuals
1. Settings

2. How To Actual figures JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
3. Inputs Total Revenue 10,000 10,500 11,025 11,576 12,155 12,763 13,401 14,950 14,775 0 0 0 111,145
4. Budget vs Actuals Report Revenue Product 1 1,000 1,050 1,103 1,158 1,216 1,276 1,340 1,495 1,477 11,114
5. Budget vs Actuals Dashboard Revenue Product 2 1,500 1,575 1,654 1,736 1,823 1,914 2,010 2,243 2,216 16,672
Help & Support Revenue Product 3 2,000 2,100 2,205 2,315 2,431 2,553 2,680 2,990 2,955 22,229
Revenue Product 4 2,500 2,625 2,756 2,894 3,039 3,191 3,350 3,738 3,694 27,786
Revenue Product 5 3,000 3,150 3,308 3,473 3,647 3,829 4,020 4,485 4,432 33,343
Total Cost of Goods Sold -3,000 -3,060 -3,121 -3,184 -3,247 -3,312 -3,578 -3,446 -3,515 0 0 0 -29,464
Cost of Goods Sold Product 1 -300 -306 -312 -318 -325 -331 -358 -345 -351 -2,946
Cost of Goods Sold Product 2 -450 -459 -468 -478 -487 -497 -537 -517 -527 -4,420
Cost of Goods Sold Product 3 -600 -612 -624 -637 -649 -662 -716 -689 -703 -5,893
Cost of Goods Sold Product 4 -750 -765 -780 -796 -812 -828 -895 -862 -879 -7,366
Cost of Goods Sold Product 5 -900 -918 -936 -955 -974 -994 -1,074 -1,034 -1,054 -8,839
Gross Margin 7,000 7,440 7,904 8,393 8,908 9,451 9,822 11,504 11,260 0 0 0 81,681
Gross Margin, % 70.0% 70.9% 71.7% 72.5% 73.3% 74.0% 73.3% 76.9% 76.2% 0.0% 0.0% 0.0% 73.5%
Total Operational Expenses -2,500 -2,575 -2,652 -2,732 -2,814 -2,898 -2,985 -3,075 -3,167 0 0 0 -25,398
Labor Costs -775 -798 -822 -847 -872 -898 -925 -953 -982 -7,873
Professional Fees -125 -129 -133 -137 -141 -145 -149 -154 -158 -1,270
Marketing -450 -464 -477 -492 -506 -522 -537 -553 -570 -4,572
Sales Commission -225 -232 -239 -246 -253 -261 -269 -277 -285 -2,286
Rent -150 -155 -159 -164 -169 -174 -179 -184 -190 -1,524
Recruiting -200 -206 -212 -219 -225 -232 -239 -246 -253 -2,032
Travel -150 -155 -159 -164 -169 -174 -179 -184 -190 -1,524
Telecommunication -200 -206 -212 -219 -225 -232 -239 -246 -253 -2,032
Telephone & Internet -150 -155 -159 -164 -169 -174 -179 -184 -190 -1,524
Meals & Entertainment -75 -77 -80 -82 -84 -87 -90 -92 -95 -762
EBITDA 4,500 4,865 5,252 5,661 6,094 6,552 6,837 8,429 8,093 0 0 0 56,283
EBITDA, % 45.0% 46.3% 47.6% 48.9% 50.1% 51.3% 51.0% 56.4% 54.8% 0.0% 0.0% 0.0% 50.6%
Taxes -500 -500 -500 -500 -500 -500 -500 -500 -500 -4,500
Net Profit 4,000 4,365 4,752 5,161 5,594 6,052 6,337 7,929 7,593 0 0 0 51,783
Net Profit, % 40.0% 41.6% 43.1% 44.6% 46.0% 47.4% 47.3% 53.0% 51.4% 0.0% 0.0% 0.0% 46.6%

Budget figures JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
Total Revenue 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 150,000
Revenue Product 1 1,625 1,625 1,625 1,625 1,625 1,625 1,625 1,625 1,625 1,625 1,625 1,625 19,500
Revenue Product 2 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 24,000
Revenue Product 3 2,625 2,625 2,625 2,625 2,625 2,625 2,625 2,625 2,625 2,625 2,625 2,625 31,500
Revenue Product 4 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 37,500
Revenue Product 5 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 3,125 37,500
Total Cost of Goods Sold -3,500 -3,500 -3,500 -3,500 -3,500 -3,500 -3,500 -3,500 -3,500 -3,500 -3,500 -3,500 -42,000
Cost of Goods Sold Product 1 -455 -455 -455 -455 -455 -455 -455 -455 -455 -455 -455 -455 -5,460
Cost of Goods Sold Product 2 -560 -560 -560 -560 -560 -560 -560 -560 -560 -560 -560 -560 -6,720
Cost of Goods Sold Product 3 -735 -735 -735 -735 -735 -735 -735 -735 -735 -735 -735 -735 -8,820
Cost of Goods Sold Product 4 -875 -875 -875 -875 -875 -875 -875 -875 -875 -875 -875 -875 -10,500
Cost of Goods Sold Product 5 -875 -875 -875 -875 -875 -875 -875 -875 -875 -875 -875 -875 -10,500
Gross Margin 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 108,000
Gross Margin, % 72.0% 72.0% 72.0% 72.0% 72.0% 72.0% 72.0% 72.0% 72.0% 72.0% 72.0% 72.0% 72.0%
Total Operational Expenses -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -3,000 -36,000
Labor Costs -930 -930 -930 -930 -930 -930 -930 -930 -930 -930 -930 -930 -11,160
Professional Fees -150 -150 -150 -150 -150 -150 -150 -150 -150 -150 -150 -150 -1,800
Marketing -540 -540 -540 -540 -540 -540 -540 -540 -540 -540 -540 -540 -6,480
Sales Commission -270 -270 -270 -270 -270 -270 -270 -270 -270 -270 -270 -270 -3,240
Rent -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -2,160
Recruiting -240 -240 -240 -240 -240 -240 -240 -240 -240 -240 -240 -240 -2,880
Travel -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -2,160
Telecommunication -240 -240 -240 -240 -240 -240 -240 -240 -240 -240 -240 -240 -2,880
Telephone & Internet -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -180 -2,160
Meals & Entertainment -90 -90 -90 -90 -90 -90 -90 -90 -90 -90 -90 -90 -1,080
EBITDA 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 72,000
EBITDA, % 48.0% 48.0% 48.0% 48.0% 48.0% 48.0% 48.0% 48.0% 48.0% 48.0% 48.0% 48.0% 48.0%
Taxes -450 -450 -450 -450 -450 -450 -450 -450 -450 -450 -450 -450 -5,400
Net Profit 5,550 5,550 5,550 5,550 5,550 5,550 5,550 5,550 5,550 5,550 5,550 5,550 66,600
Net Profit, % 44.4% 44.4% 44.4% 44.4% 44.4% 44.4% 44.4% 44.4% 44.4% 44.4% 44.4% 44.4% 44.4%
 COMPANY INC.

Budget vs Actuals Report Reporting Month: JUN

1. Settings

2. How To KPI JUN Actual JUN Budget Abs variance % variance YTD Actual YTD Budget Abs variance % variance
3. Inputs Total Revenue 12,763 12,500 263 2.1% 68,019 75,000 -6,981 -9.3%

4. Budget vs Actuals Report Revenue Product 1 1,276 1,625 -349 -21.5% 6,802 9,750 -2,948 -30.2%
5. Budget vs Actuals Dashboard Revenue Product 2 1,914 2,000 -86 -4.3% 10,203 12,000 -1,797 -15.0%

Help & Support Revenue Product 3 2,553 2,625 -72 -2.8% 13,604 15,750 -2,146 -13.6%
Revenue Product 4 3,191 3,125 66 2.1% 17,005 18,750 -1,745 -9.3%

Revenue Product 5 3,829 3,125 704 22.5% 20,406 18,750 1,656 8.8%

Total Cost of Goods Sold -3,312 -3,500 188 -5.4% -18,924 -21,000 2,076 -9.9%

Cost of Goods Sold Product 1 -331 -455 124 -27.2% -1,892 -2,730 838 -30.7%
Cost of Goods Sold Product 2 -497 -560 63 -11.3% -2,839 -3,360 521 -15.5%

Cost of Goods Sold Product 3 -662 -735 73 -9.9% -3,785 -4,410 625 -14.2%

Cost of Goods Sold Product 4 -828 -875 47 -5.4% -4,731 -5,250 519 -9.9%

Cost of Goods Sold Product 5 -994 -875 -119 13.6% -5,677 -5,250 -427 8.1%
Gross Margin 9,451 9,000 451 5.0% 49,095 54,000 -4,905 -9.1%

Gross Margin, % 74.0% 72.0% 2.0% 2.8% 72.2% 72.0% 0.2% 0.2%
Total Operational Expenses -2,898 -3,000 102 -3.4% -16,171 -18,000 1,829 -10.2%

Labor Costs -898 -930 32 -3.4% -5,013 -5,580 567 -10.2%

Professional Fees -145 -150 5 -3.4% -809 -900 91 -10.2%

Marketing -522 -540 18 -3.4% -2,911 -3,240 329 -10.2%

Sales Commission -261 -270 9 -3.4% -1,455 -1,620 165 -10.2%

Rent -174 -180 6 -3.4% -970 -1,080 110 -10.2%

Recruiting -232 -240 8 -3.4% -1,294 -1,440 146 -10.2%

Travel -174 -180 6 -3.4% -970 -1,080 110 -10.2%

Telecommunication -232 -240 8 -3.4% -1,294 -1,440 146 -10.2%

Telephone & Internet -174 -180 6 -3.4% -970 -1,080 110 -10.2%
Meals & Entertainment -87 -90 3 -3.4% -485 -540 55 -10.2%

EBITDA 6,552 6,000 552 9.2% 32,924 36,000 -3,076 -8.5%

EBITDA, % 51.3% 48.0% 3.3% 7.0% 48.4% 48.0% 0.4% 0.8%
Taxes -500 -450 -50 11.1% -3,000 -2,700 -300 11.1%
Net Profit 6,052 5,550 502 9.1% 29,924 33,300 -3,376 -10.1%

Net Profit, % 47.4% 44.4% 3.0% 6.8% 44.0% 44.4% -0.4% -0.9%
 COMPANY INC.

Budget vs Actuals Dashboard Reporting Month: JUL

1. Settings
2. How To Revenue Gross Margin EBITDA Net Profit
3. Inputs 13,401 9,822 6,837 6,337
4. Budget vs Actuals Report 5.0% vs previous month 3.9% vs previous month 4.3% vs previous month 4.7% vs previous month

5. Budget vs Actuals Dashboard

Help & Support Revenue Gross Margin
16,000 12,000
14,000
10,000
12,000
8,000
10,000
8,000 6,000
6,000
4,000
4,000
2,000
2,000
0 0
JAN FEB MAR APR MAY JUN JUL JAN FEB MAR APR MAY JUN JUL

Revenue Actual Revenue Budget Gross Margin Actual Gross Margin Budget

EBITDA Net Profit

8,000 7,000
7,000 6,000
6,000
5,000
5,000
4,000
4,000
3,000
3,000
2,000 2,000
1,000 1,000
0 0
JAN FEB MAR APR MAY JUN JUL JAN FEB MAR APR MAY JUN JUL

EBITDA Actual EBITDA Budget Net Profit Actual Net Profit Budget
 COMPANY INC.

1. Settings

2. How To
3. Inputs

4. Budget vs Actuals Report

5. Budget vs Actuals Dashboard
Help & Support