Employee Information Form

Please Print
Gender: (check one) Male Female Today’s Date:

Legal First Name and Middle Initial: Legal Last Name:

Permanent Address: WVU ID#:

City: State: Zip:

Date of Birth: Primary Phone:

WVU Email:

Educational (if none please leave blank): Year:

Highest college degree attained:
Marital Status: (Check one) Citizenship Status: (check one)
Single Divorced U.S. Citizen
Resident Alien
Married Separated
Non-Resident Alien
Common Law Widowed

What is your ethnicity and/or race?

(select all that apply)
Are you a current WVU
Hispanic or Latino Student? (circle one)
Asian
Black/African American
White
Yes No
American Indian or Alaska Native
Native Hawaiian or Pacific Islander If no, employee must complete the self-identification
Prefer not to answer of disability and protected veteran status form.
Place of Employment/Department Name: Scheduled Start Date:

Emergency Contact Information

First Name and Middle Initial: Last Name:

Home Address:

City: State: Zip:

Primary Phone: Secondary Phone:

 Payroll Direct Deposit Form
One Waterfront Place, 3rd Floor, PO Box 6005 Morgantown, WV 26506
304.293.3379x1 Monday - Friday 8:00 a.m. to 5:00 p.m. http://payroll.wvu.edu/
PLEASE FORWARD TO THE WVU PAYROLL DEPARTMENT ONCE COMPLETED

Hand written bank information must match official bank documents

I hereby authorize the State of West Virginia, hereinafter called STATE, to initiate credit entries to the account(s) as indicated above
& to initiate debit entries as adjustments for credit entries made in error. The STATE will not be responsible for any loss that may
arise solely by reason of error, mistake or fraud regarding information provided on this form. This authority is to remain in full force
and effect until I have filed a new payroll form in a timely manner so as to afford the STATE a reasonable opportunity to act. I
further acknowledge that my employee pay stub will be made available to me through a secure internet web site.

Employee Signature: _____________________________ Date:____________________

To be completed by State Agency Payroll Department

State Agency: West Virginia University Phone #: 304-293-3379 Opt. 1

I hereby certify I am a payroll representative of the herein named State Agency and that being so authorized I
do certify the information listed and attached with this authorization has been received from the employee
indicated above.
Payroll Representative Signature: ______________________ Date:____________________

Pursuant to Section 7 of the Privacy Act of 1974, the disclosure of your Social Security Number is mandatory. Social Security
Numbers are necessary to properly maintain records concerning your direct deposit payments as is required and authorized by the
federal government for tax administration purposes. See generally, 42 U.S.C §405 (c). Failure to provide a Social Security Number
will prevent us from processing your direct deposit request.
Last Name: First Name:

Initial
WVU Division of Talent and Culture Policies and Procedures
https://talentandculture.wvu.edu/policies-forms-and-resources

WVU Board of Governors

https://bog.wvu.edu
By signing below, I acknowledge that I have received the website address for the WVU Board of Governor's, as
well as the WVU Division of Talent and Culture policies and procedures. I agree, as a condition of my
employment, that I am responsible for reviewing, understanding, and adhering to these policies and procedures,
and that failure to do so may be grounds for disciplinary action, up to and including termination of my
employment. I also understand that if I do not have access to a computer, that I am responsible for informing my
department for the Division or Talent and Culture for assistance.

Contact: EmployeeRelations@mail.wvu.edu

403(b) Retirement Savings Plan Available to All Employees

By signing below, I acknowledge that I understand a 403(b) tax deferred retirement savings plan is available to
employees, including those employees not otherwise entitled to benefits. Student teachers or independent
contractors are not eligible. Should I wish to enroll, a vendor enrollment form and WVU salary reduction
agreement is required. Both forms are available on the Division of Talent and Culture website. I also understand
that if I do not have access to a computer that I am responsible for contacting the Division of Talent and Culture
for assistance.

https://talentandculture.wvu.edu/benefits-and-compensation/retirement/retirement-
income/403-b-universal-availability-notice

Contact: Benefits@mail.wvu.edu

WVU Drug-Free Schools and Communities Act Booklet - Employee Certification

By signing below, I acknowledge that I have received a written copy of the WVU Drug-Free Schools and
Communities Act booklet regarding the requirements to maintain a drug-free workplace, as required by federal
law. I understand that any employee found in violation of the provisions of this booklet may be subject to
disciplinary action, up to and including termination of employment, and may be required to participate in a drug
abuse assistance or drug rehabilitation program.

https://talentandculture.wvu.edu/employee-relations/drug-free-schools-and-communities

Contact: EmployeeRelations@mail.wvu.edu

Notice of Health Insurance Marketplace (Affordable Care Act)

By signing below I acknowledge that I have received a completed Marketplace Notice and supporting
information. The Patient Protection and Affordable Care Act (ACA) requires that you must be informed of the
following information:
• About the existence of the Marketplace;
• That you may be eligible for a premium tax credit if the employer's plan does not meet certain requirements
or you are not offered employer sponsored health coverage;
• That if you purchase coverage through the Marketplace, that you may lose the employer contribution toward
the employer-sponsored coverage and that all or a portion of the employer's contribution may be excludable
for federal income tax purposes;
• Include contact information for the Marketplace and an explanation of appeals rights.

https://talentandculture.wvu.edu/benefits-and-compensation/affordable-care-act-information-and-resources

Contact: ACABenefits@mail.wvu.edu

Signature: Date: