MASTER COVER LETTER FOR ISM DOCUMENT

Vessel name Port

Month of Handed over to
Doc. No. Title Dept. Check FREQUENCY
M = MONTHLY,
Q = QUARTERLY
A = ANNUALLY,
(Y) (N) HY = HALF YEARLY,
AR = AS REQUIRED

SAFETY & QUALITY (S&Q)

ASLL/FORM-00-R7A MASTER COVER LETTER FOR ISM DOCUMENTS M
ASLL/FORM-01-R1 SAFETY AND ENVIRONMENTAL PROTECTION POLICY AR
ASLL/FORM-02-R1 DRUG AND ALCOHOL POLICY AR
ASLL/FORM-03-R1 APPLICATION FORM
ASLL/FORM-04-R1 PROTOCOL OF HANDING OVER COMMAND OF VESSEL DECK AR
ASLL/FORM-05-R1 PROTOCOL OF HANDING OVER CHARGE IN ENGINE ROOM ENG AR
ASLL/FORM-06-R2 CONFIDENTIAL REPORT AR
ASLL/FORM-07-R2 TRAINING PLAN (SHIPBOARD) AR
ASLL/FORM-08-R1 TRAINING PLAN (SHORE-STAFF) OFFICE AR
ASLL/FORM-09-R1 PERSONAL TRAINING RECORD AR
ASLL/FORM-10-R1 SHIPBOARD S.M.S. REVIEW REPORT HY
ASLL/FORM-11-R1 COMPANY S.M.S. REVIEW MEETING REPORT OFFICE A
ASLL/FORM-12-R1 SHIPBOARD SAFETY COMMITTEE MEETING REVIEW M
REPORT
ASLL/FORM-13-R1 COMPANY SAFETY COMMITTEE REVIEW MEETING REPORT OFFICE Q
ASLL/FORM-14-R2 INTERNAL SAFETY AUDIT SCHEDULE OFFICE A
ASLL/FORM-15-R0 COMPANY INTERNAL AUDIT REPORT OFFICE A
ASLL/FORM-16-R2 SHIPBOARD INTERNAL AUDIT REPORT A/AR
ASLL/FORM-17-R1 NON CONFORMITY REPORT AR
ASLL/FORM-18-R1 NEAR MISS REPORTING AR
ASLL/FORM-19-R3 CONTINGENCY PLAN DRILL SCHEDULE OFFICE A
ASLL/FORM-20-R1 SHIP BOARD EMERGENCY REPORT FORM AR
ASLL/FORM-21-R1 RESPONSIBILITY IN EMERGENCY STATION AR
ASLL/FORM-22-R1 NEXT OF KIN LIST AR
ASLL/FORM-23-R2 RECORDS OF REST HOURS AR
ASLL/FORM-27-R2 ENTRY INTO ENCLOSED SPACE PERMIT AR
ASLL/FORM-28-R2 HOT WORK PERMIT AR
ASLL/FORM-29-R7A DOCUMENT STATUS LIST OFFICE AR
ASLL/FORM-52-R1 NOTATION SHEET AR
ASLL/FORM-53-R1 NOTATION SHEET AR
ASLL/FORM-54-R1 DEFFICIENCY/DEFFECT REPORT AR
ASLL/FORM-55-R1 TESTIMONIAL AR
ASLL/FORM-57-R2 RECORD OF SHIP’S CERTIFICATES M
ASLL/FORM-58-R2 RISK ASSESSMENT REPORT AR
ASLL/FORM-60-R1 BRIEFING FORM OFFICE AR
ASLL/FORM-61-R1 DEBRIEFING FORM OFFICE AR
ASLL/FORM-63-R2 MARINE FUEL SULPHER RECORD ENG AR
ASLL/FORM-64-R1 ACCIDENT/INCIDENT REPORT AR
ASLL/FORM-65-R1 ACCIDENT/INCIDENT REPORT (3RD PARTIY) AR
ASLL/FORM-66-R2 PASSAGE PLANNING AR
ASLL/FORM-68-R1 RECRUITMENT CRITERIA (DECK OFFICER) OFFICE
ASLL/FORM-69-R1 PROMOTION CRITERIA(DECK OFFICER) OFFICE
ASLL/FORM-70-R1 RECRUITMENT CRITERIA (ENGINEERING OFFICER) OFFICE
ASLL/FORM-71-R1 ON-BOARD COMPLAINT AR
ASLL/FORM-72-R1 RECRUITMENT CRITERIA (DECK RATINGS) OFFICE
ASLL/FORM-73-R1 RECRUITMENT CRITERIA (ENGINE RATINGS) OFFICE
ASLL/FORM-75-R1 JOINING SEAFARERS ON BOARD AR
ASLL/FORM-76-R1 TABLE FOR SHIPBOARD WORKING ARRANGEMENT AR
ASLL/FORM-80-R1 SEAFARERS’ MEDICAL RECORD AR
ASLL/FORM-81-R2 ALCOHOL TEST (BREATHALYZER) FORM M
ASLL/FORM-82-R1 MONTHLY CHART CORRECTION RECORD (ECDIS) M
ASLL/FORM-00-R7A Revision: 07A Revision date: 20 January, 2020 Page 1
Uncontrolled when printed or copied
 MASTER COVER LETTER FOR ISM DOCUMENT
Vessel name Port
Month of Handed over to
Doc. No. Title Dept. Check FREQUENCY
M = MONTHLY,
Q = QUARTERLY
A = ANNUALLY,
(Y) (N) HY = HALF YEARLY,
AR = AS REQUIRED

ASLL/FORM-89-R2 MEDICAL REPORT AR

ASLL/FORM-92-R1 CURRICULAM VITAE OFFICE
ASLL/FORM-95-R1 SEAFARERS APPLICATION FOR LEAVE AR
ASLL/FORM-98-R1 RECORD OF LSA/FFA ITEMS M
ASLL/FORM-99-R1 OFFICER AND RATING CERTIFICATES STATUS M
ASLL/FORM-100-R1 EMERGENCY DRILL REPORT FORM M
ASLL/FORM-106-R0 SHORE STAFF INDUCTION AR
ASLL/FORM-108-R0 PERMIT TO ALLOW SMALL CRAFT ALONGSIDE AR
ASLL/FORM-109-R0 PERMIT TO WORK ON ELECTRICAL CIRCUITS AR
ASLL/FORM-110-R0 PERMIT TO WORK ALOFT AR
ASLL/FORM-111-R0 PERMIT TO WORK ON PIPELINES AND PRESSURE VESSELS AR
ASLL/FORM-112-R0 PERTMIT TO WORK OVERSIDE AR
ASLL/FORM-113-R0 COLD WORK PERMIT AR
ASLL/FORM-114-R0 UNDERWATER WORK PERMIT AR
OPERATION
ASLL/FORM-24-R1 NOTICE OF READINESS AR
ASLL/FORM-25-R1 DEAD FREIGHT CLAIM AR
ASLL/FORM-26-R1 STEVEDORE DAMAGE CLAIM AR
ASLL/FORM-51-R2 VOYAGE REPORT FORM DECK AR
ASLL/FORM-67-R2 SHIP PARTICULARS AR
ASLL/FORM-79-R1 (PCASP) DECLARATION AR
ASLL/FORM-93-R1 STOWAGE PLAN FORMAT AR
ASLL/FORM-101-R1 NOTICE OF DELIVERY AR
ASLL/FORM-101A-R1 NOTCE OF REDELIVERY AR
ASLL/FORM-115-R0 THE BDN SUMMARIES A
ASLL/FORM-116-R0 COLLECTED DATA SUMMARIES A
TECHNICAL
ASLL/FORM-30-R1 MONTHLY INSPECTION REPORT M
ASLL/FORM-31-R1 YEARLY VESSEL INSPECTION REPORT A
ASLL/FORM-32-R1 TESTING OF CRITICAL EQUIPMENT REPORT (DECK DEPT.) DECK M
ASLL/FORM-33-R1 TESTING OF CRITICAL EQUIPMENT REPORT (ENG. DEPT.) ENG M
ASLL/FORM-33A-R1 SAFETY DEVICE AND ALARM TEST RECORD (ENG. DEPT.) ENG M
ASLL/FORM-34-R1 MAINTENANCE / REPAIR CARRIED OUT M
ASLL/FORM-35-R1 OVERHAULING REPORT FORM (ENGINE DEPT.) ENG AR
ASLL/FORM-36-R1 MAIN ENGINE INSPECTION REPORT ENG HY
ASLL/FORM-37-R1 MAIN ENGINE PISTON RING GROVE AND RING WEAR ENG AR
REPORT
ASLL/FORM-38-R1 MAIN ENGINE – CYLINDER LINER GAUGING REPORT ENG AR
ASLL/FORM-39-R1 GENERATOR – CYLINDER LINER GAUGING REPORT ENG AR
ASLL/FORM-40-R1 GENERATOR – PISTON RING CLEARANCE REPORT ENG AR
ASLL/FORM-41-R1 GENERATOR – CRANK SHAFT GAUGING REPORT ENG AR
ASLL/FORM-41A-R1 AUX. ENGINE CRANK SHAFT DEFLECTION REPORT ENG
ASLL/FORM-42-R1 INSPECTION AND INSULATION RECORDS OF GENERATORS ENG Q
AND ELECTORIC MOTORS
ASLL/FORM-42A-R2 BATTERY TESTING REPORT ENG M
ASLL/FORM-43-R1 MONTHLY REPORT OF OPERATING HOURS AND ENG M
INSPECTIONS OF VESSEL'S MACHINERY
ASLL/FORM-43A-R1 AUX. ENGINE PERFORMANCE REPORT ENG M
ASLL/FORM-44-R1 ENGINE LOG ABSTRACT ENG M
ASLL/FORM-45-R2 PLANNED MAINTENANCE SCHEDULE & RECORD M
ASLL/FORM-45E-R1 PLANNED MAINTENANCE SCHEDULE & RECORD M

ASLL/FORM-00-R7A Revision: 07A Revision date: 20 January, 2020 Page 2

Uncontrolled when printed or copied
 MASTER COVER LETTER FOR ISM DOCUMENT
Vessel name Port
Month of Handed over to
Doc. No. Title Dept. Check FREQUENCY
M = MONTHLY,
Q = QUARTERLY
A = ANNUALLY,
(Y) (N) HY = HALF YEARLY,
AR = AS REQUIRED

ASLL/FORM-46-R1 SHORE REPAIR FORM AR

ASLL/FORM-47-R1 SPECIAL / CONTINUOUS SURVEY OF HULL / MACHINERY AR
REPORT
ASLL/FORM-48-R2 STORE REQUISITION FORM Q/AR
ASLL/FORM-49-R1 SPARE REQUISITION FORM HY/A
R
ASLL/FORM-50-R1 INVENTORY REPORT OF STORE / SPARE HY
ASLL/FORM-56-R1 REMOVAL/RECEIPT REPORT AR
ASLL/FORM-59-R1 INVENTORY OF MEDICINE / CONTROLLED DRUG DECK AR
ASLL/FORM-62-R2 BALLAST/ FRESH WATER TANK INSPECTION DECK Y/AR
ASLL/FORM-74-R1 MASTER’S WEEKLY INSPECTION M
ASLL/FORM-77-R1 MONTHLY INSPECTION & MAINTENANCE RECORD OF M
CARGO HATCH COAMING & COVER
ASLL/FORM-78-R2 RECORDING OF THE TYPE, LOCATION & MAINTENANCE M
CYCLE OF BATTERIES
ASLL/FORM-90-R1 CRITICAL SPARES INVENTORY REPORT M
ASLL/FORM-91-R1 MONTHLY LUBE OIL INVENTORY REPORT M
ASLL/FORM-94-R1 GREASING SCHEDULE M
ASLL/FORM-96-R1 DECK CRANE ROCKING TEST Q
ASLL/FORM-97-R2 STERN TUBE/TAIL SHAFT MONITORING REPORT M
ASLL/FORM-102-R0 CRANE & GRAB SPARE LIST & INVENTORY M
ASLL/FORM-103-R0 VESSEL CONDITION REPORT UPON TAKING OVER AR
COMMAND(MASTER)
ASLL/FORM-104-R0 VESSEL CONDITION REPORT UPON TAKING OVER AR
COMMAND (CHIEF ENGINEER)
ASLL/FORM-105-R0 MONTHLY SHIP CONDITION PHOTOGRAPHIC REPORT M
(Deck)
ASLL/FORM-105-R0 MONTHLY SHIP CONDITION PHOTOGRAPHIC REPORT M
(Engine)
ACCOUNTS
ASLL/FORM-83-R2 PORTAGE BILL M
ASLL/FORM-84-R2 HOME ALLOTMENT REQUEST M
ASLL/FORM-85-R2 BOND ACCOUNT M
ASLL/FORM-86-R2 CASH ACCOUNT M
ASLL/FORM-87-R2 FINAL ACCOUNT OF WAGES M
ASLL/FORM-88-R2 VOYAGE CONSUMPTION REPORT AR
ASLL/FORM-88A-R1 MONTHLY BUNKER CONSUMPTION REPORT M
ASLL/FORM-107-R0 MONTHLY LUB OIL CONSUMPTION REPORT M

ADDITIONAL:
-- CREW LIST M/AR

ASLL/FORM-00-R7A Revision: 07A Revision date: 20 January, 2020 Page 3

Uncontrolled when printed or copied
 MASTER COVER LETTER FOR ISM DOCUMENT
Vessel name Port
Month of Handed over to
Doc. No. Title Dept. Check FREQUENCY
M = MONTHLY,
Q = QUARTERLY
A = ANNUALLY,
(Y) (N) HY = HALF YEARLY,
AR = AS REQUIRED

____________________
MASTER

ASLL/FORM-00-R7A Revision: 07A Revision date: 20 January, 2020 Page 4

Uncontrolled when printed or copied