Mary the Queen College (Pampanga), Inc.

JASA, San Matias, Guagua, Pampanga

ONLINE MODULE FORMAT

ACADEMIC/ INSTITUTE OFACCOUNTANCY

Institute/Department

Subject Code: BusCor Module No./Title: BusCor-04: Formats of Business Correspondence

Subject Description: Business Correspondence Period of Coverage: Week 4

Introduction: Business Correspondence has both essential and optional parts. The essential parts of Business Correspondence: Heading, Dateline, Inside Address, Salutation, Body,
Complimentary Close, and Signature Block. On the other hand, the optional parts of Business Correspondence are Attention Line, Subject Line, Enclosure Notations, Carbon Copy
Notation, Blind Carbon Copy Notation, Postscript and Mailing Notation. An effective business logo should be distinctive, appropriate, practical, graphical and simple in form and still
convey an intended message.
Objectives:
At the end of the lesson, the students are able to:
1. be familiar with the structure of the different formats of business correspondence.
2. write sample business correspondences using different formats

Content:
I. Warm-up (Motivation) (Who wants to be a Millionaire)

To start, students will play WHO WANTS TO BE A MILLIONAIRE?

The game also serves as a review of the past lesson.
II. Lesson Proper

Composing an actual written business letter, and making sure the business letter format is correct, can seem antiquated, and yet it remains more vital than ever for small
business owners.
Whether you need to write a cover letter to persuade someone to read a report, introduce yourself to a potential customer or express thanks, a well-crafted business letter can
stand out. Written letters remain an important—and perhaps even crucial—part of every small business owner’s communications strategy.
Various studies have suggested that paper-based communications may be more memorable and enriching than those shown on screens, such as email.

A. Formats of Business Correspondence

1. Full Block Form

2. Modified Block Form
3. Semi-Block Form
4. Indented or Traditional Form
5. Hanging Style
6. Memorandum Style

B. Full Block Form

Full Block format features all elements of the letter aligned to the left margin of the page. It has a neat and simple appearance. Paragraphs are separated by a
double line space.
 B. Modified Block Form

Modified block differs from block style in that the date, sign off, and signature lines begin at the center point of the page line.. Depending on the length of the
letter, paragraphs may be separated by a single or double line space.
 C. Semi Block Form

Semi-block is similar to full block but has a more informal appearance. All elements are left-aligned, except for the beginning of each paragraph, which is
indented five spaces. Paragraphs are separated by a double line space.
 D. Indented or Traditional Form

Indented style is “quite outmoded but still popular in some countries. This layout indents each line in the inside address. The same indention pattern is followed in
every line in every paragraph.
E. Hanging Style

A hanging letter style is when a paragraph is indented so that the first line hangs over the rest. This layout indents each line in the inside address.
 F. Memorandum Style

The format of a memo is much simpler. You write “Memo” or “Memorandum” at the top, followed by a To line, a From line, a Date line, a Subject line, and then
the actual body of the message.
Summary/ Generalization:
Formats of Business Correspondence.

1. Composing an actual written business letter, and making sure the business letter format is correct, can seem antiquated, and yet it remains more vital than ever for small
business owners.
2. Formats of Business Correspondence

1. Full Block Form

2. Modified Block Form
3. Semi-Block Form
4. Indented or Traditional Form
5. Hanging Style
6. Memorandum Style
3. The format used depends on the style and consistent format of an organization or business.

Learning Resources:
Powerpoint Presentation: Formats of Business Correspondence

Evaluation:
Individual Work : Writing sample letters using the Full Block, Semi-Block and Modified Block Forms
(NEO Classwork)

References:
Braceros, Esther L., BUSINESS CORRESPONDENCE 2ND EDITION, 2011
Casinto, Carlo Domingo C., et.al, INTERACTIVE WRITING IN BUSINESS CORRESPONDENCE AND TECHNICAL REPORTS, 2009
Egipto, Joel Joseph L., WRITING BUSINESS LETTERS, 2011
https://www.wix.com/logo/maker
Next Lesson: Formats of Business Correspondence

Prepared by: Checked by: Approved by:

Kennet Rey E. Bansil Donezza G. Mariano, MAEd Dr. Lannie D. Galvan

Part Time Instructor Coordinator VPAA
Arts and Sciences English, Filipino and Social Science Departments Mary the Queen College of Pampanga, Inc.