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Writing your papers and thesis more effectively

LATEX, vector graphics, reference management and version control

Krishna Kumar ∗1

Schofield Centre, January 2015

1 github.com/kks32
Krishna Kumar ( University of Cambridge ) Writing your papers and thesis more effectively LaTeX Course 2015 1 / 47
Outline

1 World outside the WYSIWYG bubble

2 Introduction to LATEX2e
What is LATEX
Getting started with LATEX
Example

3 How LATEXworks

4 Good practices
Equations
Figures
table
bibTEX

5 Version Control

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Why you shouldn’t use Word to write your thesis

adline
th e d e
Likelihood of Word crashing

day of
on the

dline
dea
to
eek
> 1w

How important your document is

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Can you see beyond the WYSIWYG bubble?
At first sight it must seem intolerably At f rst sight it must seem intolerably degrading
degrading for Zen — however the reader may for Zen — however the reader may understand this
understand this word — to be associated with word — to be associated with anything so mundane
anything so mundane as archery. Even if he were as archery. Even if he were willing to make the big
willing to make a big concession, and to find concession, and to f nd archery distinguished as an
archery distinguished as an “art,” he would scarcely
“art,” he would scarcely feel inclined to look behind
feel inclined to look behind this art for anything
this art for anything more than a decidedly sporting
more than a decidedly sporting form of prowess.
form of prowess. He therefore expects to be told
He therefore expects to be told something about the
amazing feats of Japanese trick-artists who have the something about the amazing feats of Japanese trick-
advantage of being able to rely on a time-honored artists who have the advantage of being able to rely
and unbroken tradition in the use of bow and arrow. on a time-honored and unbroken tradition in the use
For in the Far East it is only a few generations since of bow and arrow. For in the Far East it is only a
the old means of combat were replaced by modern few generations since the old means of combat were
weapons, and familiarity in the handling of them by replaced by modern methods, and familiarity in the
no means fell into disuse, but went on propagating handling of them by no means fell into disuse, but
itself, and has since been cultivated in ever went on propagating itself, and has since been culti-
widening circles. Might one not expect, therefore, a vated in ever widening circles. Might one not expect,
description of the special ways in which archery is therefore, a description of the special ways in which
pursued today as a national sport in Japan? archery is pursued today as a national sport in Japan?
Nothing could be more mistaken than this Nothing could be more mistaken than this expec-
expectation. By archery in the traditional sense, tation. By archery in the traditional sense, which
which he esteems as an art and honors as a national he esteems as an art and honors as a national her-
heritage, the Japanese does not understand a sport itage, the Japanese does not understand a sport but,
but, strange as this may sound at first, a religious strange as this may sound at f rst, a religious ritual.
ritual. And consequently, by the “art” of archery he And consequently, by the “art” of archery he does not
does not mean the ability of the sportsman, which mean the ability of the sportsman, which can be con-
can be controlled, more or less, by bodily exercises,
trolled, more or less, by bodily exercises, but an abil-
but an ability whose origin is to be sought in
ity whose origin is to be sought in spiritual exercises
spiritual exercises and whose aim consists in hitting
and whose aim consists in hitting a spiritual goal, so
a spiritual goal, so that fundamentally the marksman
aims at himself and may even succeed in hitting that fundamentally the marksman aims at himself and
himself. may even succeed in hitting himself.

Word vs. LATEX


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Can you see beyond the WYSIWYG bubble?

Word vs. InDesign vs. LATEX

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Ligatures, smallcaps, kerning

Ligatures

Smallcaps

Kerning

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Outline

1 World outside the WYSIWYG bubble

2 Introduction to LATEX2e
What is LATEX
Getting started with LATEX
Example

3 How LATEXworks

4 Good practices
Equations
Figures
table
bibTEX

5 Version Control

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What is LATEX?

LATEXis a document preparation system for the TEXtypesetting program.


Programmable desktop publishing, which automates most of the typesetting.
LATEXproduce beautiful documents, especially mathematics
 2 
∂ −h̄ 2
i h̄ Ψ(r , t) = ∇ + V (r , t) Ψ(r , t)
∂t 2µ

E 2 = (pc)2 + (m0 c 2 )2
LATEXis WYSIWYM (What You See is What You Mean)

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History

It all started with Donald Knuth and “The Art of Computer Programming”

Donald Knuth, 1977, TEX- a computer language used


for typesetting math and other technical material

Leslie Lamport, LATEX- a higher-level method of ac-


cessing the power of TEX

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LATEXPros and Cons

Pros
It’s free and works on Macs, Windows, Unix/Linux.
LaTeX files are ASCII and are portable.
The typesetting is better, especially the maths.
Style changes are neater in LaTeX.
Cons
Special/Modern Font selection is difficult, but one can use XeTeX.
LaTeX encourages (almost insists on) structured writing and the separation
of style from content. This is not the way that many people (especially
non-programmers) are used to working.
Without a WYSIWYG front end, it’s not always easy to find out how to do
things.

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Getting started with LATEX

Typesetting
TEXLive - full version
MiKTEX- Windows (Basic installer)
Off-line editors
TEXStudio
TEXMakerX
Online editors & LATEXcompilers
Overleaf (formerly WriteLATEX)
ShareLATEX

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How LATEXworks? - The Magic

You write your document in plain text with commands that describe its
structure and meaning.
The LATEXprogram processes your text and commands to produce a
beautifully formatted document.

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More examples of commands and their output. . .
\begin{itemize}
\item Despicable Me Despicable Me
\item Wall-E Wall-E
\item Tangled Tangled
\end{itemize}

\begin{figure}
\includegraphics{figs/minion}
\end{figure}

\begin{equation}
\alpha = \beta + 1 α = β +1 (1)
\end{equation}
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Getting Started

A minimal LATEX document:


\documentclass{article}
\begin{document}
Hello World! % your content goes here...
\end{document}

Commands start with a backslash \


Every document starts with a \documentclass command.
The argument in curly braces { } tells LATEXwhat kind of document we
are creating: an article.
A percent sign % starts a comment — LATEXwill ignore the rest of the line.

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Declarations and Environments

Declaration and commands. . .


Are stated once
Take effect until further notice
Can optionally be constrained
Eg., \documentclass or \includegraphics

Environments. . .
Have matching begin and end declarations
Must be constrained
Eg., \begin{document} . . . \end{document}

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Arguments

Required arguments. . .
Are contained in curly braces
Must be provided
Eg., \documentclass{article}

Optional arguments. . .
Are contained in square bracket
Can be left out, in which case default value is assumed
Give you more control over the commands
Eg., \documentclass[12pt]{article}

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Title and Author

Tell LATEX the \title and \author names in the preamble.


Then use \maketitle in the document to actually create the title.
Use the abstract environment to make an abstract.
\documentclass{article}

\title{The Title}
The Title
\author{A. Author}
A. Author
\date{\today}
November 11, 2014
\begin{document}
\maketitle Abstract
Abstract goes here...
\begin{abstract}
Abstract goes here...
\end{abstract}

\end{document}

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Sections

\documentclass{article}
\begin{document} 1 Introduction
\section{Introduction} The problem of . . .

The problem of \ldots 2 Method


\section{Method} We investigate . . .

We investigate \ldots 2.1 Sample Preparation

\subsection{Sample Preparation} 2.2 Data Collection

\subsection{Data Collection}
3 Results

\section{Results} 4 Conclusion

\section{Conclusion}

\end{document}

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Let’s try that . . .

writeLATEX is a website for writing documents in LATEX.


It ‘compiles’ your LATEX automatically to show you the results.

Click here to open the example document in writeLATEX


Or go to this URL: https://www.overleaf.com/docs/1778557gcvcyt/clone
For best results, please use Google Chrome or a recent FireFox.

If you would like to try out the exercise on your machine. Go to Exercise /
paper.tex

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Outline

1 World outside the WYSIWYG bubble

2 Introduction to LATEX2e
What is LATEX
Getting started with LATEX
Example

3 How LATEXworks

4 Good practices
Equations
Figures
table
bibTEX

5 Version Control

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\documentclass{}

minimal Is as small as it can get. For debugging purposes.


letter For writing letters.
article articles in journals, documentation, invitations, . . .
proc A class for proceedings based on the article class.
report For longer reports containing several chapters . . .
book For real books.
memoir For advanced book style.
beamer For writing presentations

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LaTeX Structure - The Magic

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LaTeX - Tool chains

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Packages

Packages allow you to further customize LATEX

The command:
\usepackage{amsmath}

Common packages
Environment Packages
Maths amsmath, amsfonts, amssymb
Maths Times Font mathptx
Figures graphicx, epsfig
Table tabularx, booktabs
Pagelayout geometry
Hyperlinks hyperref
Algorithms and code algpseudocode, algorithm, listings
Color color, xcolor

Krishna Kumar ( University of Cambridge ) Writing your papers and thesis more effectively LaTeX Course 2015 24 / 47
Outline

1 World outside the WYSIWYG bubble

2 Introduction to LATEX2e
What is LATEX
Getting started with LATEX
Example

3 How LATEXworks

4 Good practices
Equations
Figures
table
bibTEX

5 Version Control

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Typesetting Caveats

Quotation marks are a bit tricky: use a backtick ` on the left and an apostrophe
´ on the right.
Single quotes: ‘text’. Single quotes: ‘text’.

Double quotes: ‘‘text’’. Double quotes: “text”.

Some common characters have special meanings in LATEX:


% percent sign (comment)
# hash sign (macro parameter #1)
& ampersand (align)
$ dollar sign (in-line math)
If you just type these, you’ll get an error. If you want one to appear in the output,
you have to escape it by preceding it with a backslash.
\$\%\&\# $%&#

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Equations, equations everywhere

Use \mathit instead of \textit inside math environments.


Why are dollar signs $ special? We use them to mark mathematics in text.
% not so good:
Let a and b be distinct positive Let a and b be distinct positive
integers, and let c = a - b + 1. integers, and let c = a - b + 1.

% much better: Let a and b be distinct positive


Let $a$ and $b$ be distinct positive integers, and let c = a − b + 1.
integers, and let $c = a - b + 1$.

Use caret ^ for superscripts and underscore ‘ ’ for subscripts.


$y = c_2 x^2 + c_1 x + c_0$ y = c2 x 2 + c1 x + c0

Use curly braces { and } to group superscripts and subscripts.


$F_n = F_n-1 + F_n-2$ % oops! Fn = Fn − 1 + Fn − 2

$F_n = F_{n-1} + F_{n-2}$ % ok! Fn = Fn−1 + Fn−2

Detexify http://detexify.kirelabs.org/classify.html
$\Omega = \sum_{k=1}^{n} \omega_k \times \mu$ Ω = ∑nk=1 ωk × µ

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Never use equation arrays

Use align instead of eqnarray when you have multiple equations.


\begin{eqnarray}
E& = & m_0 c^2 \,,\\
E = m0 c 2 , (2)
E^2& = &(m_0 c^2)^2 + (pc)^2 \,.
2 2 2 2
\end{eqnarray} E = (m0 c ) + (pc) (3)
.

\begin{equation}
E = m_0 c^2 \,,
\end{equation} E = m0 c 2 , (4)
\begin{equation}
E^2 = (m_0 c^2)^2 + (pc)^2 \,.
E 2 = (m0 c 2 )2 + (pc)2 . (5)
\end{equation}

\begin{align}
E = m_0 c^2 \,,\\ E = m0 c 2 , (6)
E^2 = (m_0 c^2)^2 + (pc)^2 \,.
\end{align} E 2 = (m0 c 2 )2 + (pc)2 . (7)

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Vector graphics vs. Raster images

Use inkscape to generate vector graphics

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Formatting figures in LATEX
Always use relative scaling to specify the width of the figure, i.e.,
[width = 0.75\textwidth]
I prefer to centre the figure. To do that use \centering, do NOT use
\begin{center} and \end{center}
Tweak the caption location, label, separator: [labelsep=space,
tableposition=top]{caption}
You can use ~\cref{fig:minion} to cross reference the figure. Requires
package cleveref

\begin{figure}
\centering
\includegraphics[width=0.65\textwidth]
{figs/minion}
\caption[Minion]{
Dave the Minion from Despicable Me!}
\label{fig:minion} % Unique identifier
% for cross-reference
Figure: Dave the Minion from
\end{figure} Despicable Me!

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\begin[option]{figure}

Parameter Position

h Place the float here, i.e., approximately at the same point it occurs
in the source text (however, not exactly at the spot)
t Position at the top of the page.
b Position at the bottom of the page.
p Put on a special page for floats only.
! Override internal parameters LaTeX uses for determining ”good”
float positions.
H Places the float at precisely the location in the LaTeX code. Re-
quires the float package. This is somewhat equivalent to h!

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Colour blindness

Making graphs with colour-blind viewers in mind - Charlotte Houldcroft


https://kks32.github.io/latex/articles/colour-blindness/
Use GNUPlot to generate vector graphics of your plots. Make sure the plots
have different line styles so it works well on a black and white print.
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A badly formatted table

\begin{tabular}{|l|c|c|c|c|}
\hline
& \multicolumn{2}{c}{Species I} &
\multicolumn{2}{c|}{Species II} \\
\hline
DM & mean & SD & mean & SD \\
\hline Species I Species II
\hline DM mean SD mean SD
I1MD & 6.23 & 0.91 & 5.2 & 0.7 \\
I1MD 6.23 0.91 5.2 0.7
\hline
I1LL 7.48 0.56 8.7 0.71
I1LL & 7.48 & 0.56 & 8.7 & 0.71 \\
\hline I2MD 3.99 0.63 4.22 0.54
I2MD & 3.99 & 0.63 & 4.22 & 0.54 \\ I2LL 6.81 0.02 6.66 0.01
\hline CMD 13.47 0.09 10.55 0.05
I2LL & 6.81 & 0.02 & 6.66 & 0.01 \\ CBL 11.88 0.05 13.11 0.04
\hline
CMD & 13.47 & 0.09 & 10.55 & 0.05 \\
\hline
CBL & 11.88 & 0.05 & 13.11 & 0.04\\
\hline
\end{tabular}

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A nice looking table

\begin{tabular}{l c c c c}
\hline
\multirow{2}{*}{DM}
& \multicolumn{2}{c}{Species I}
& \multicolumn{2}{c}{Species II} \\
\cline{2-5}
& mean & SD & mean & SD \\ Species I Species II
\hline DM
mean SD mean SD
I1MD & 6.23 & 0.91 & 5.2 & 0.7 \\
I1MD 6.23 0.91 5.2 0.7
I1LL 7.48 0.56 8.7 0.71
I1LL & 7.48 & 0.56 & 8.7 & 0.71 \\
I2MD 3.99 0.63 4.22 0.54
I2LL 6.81 0.02 6.66 0.01
I2MD & 3.99 & 0.63 & 4.22 & 0.54 \\
CMD 13.47 0.09 10.55 0.05
CBL 11.88 0.05 13.11 0.04
I2LL & 6.81 & 0.02 & 6.66 & 0.01 \\

CMD & 13.47 & 0.09 & 10.55 & 0.05 \\

CBL & 11.88 & 0.05 & 13.11 & 0.04\\


\hline
\end{tabular}

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An even nicer looking table

\begin{tabular}{l c c c c}
\toprule
\multirow{2}{*}{DM}
& \multicolumn{2}{c}{Species I}
& \multicolumn{2}{c}{Species II} \\
\cmidrule{2-5}
& mean & SD & mean & SD \\ Species I Species II
DM
\midrule
mean SD mean SD
I1MD & 6.23 & 0.91 & 5.2 & 0.7 \\
I1MD 6.23 0.91 5.2 0.7
I1LL & 7.48 & 0.56 & 8.7 & 0.71 \\ I1LL 7.48 0.56 8.7 0.71
I2MD 3.99 0.63 4.22 0.54
I2MD & 3.99 & 0.63 & 4.22 & 0.54 \\ I2LL 6.81 0.02 6.66 0.01
CMD 13.47 0.09 10.55 0.05
I2LL & 6.81 & 0.02 & 6.66 & 0.01 \\ CBL 11.88 0.05 13.11 0.04

CMD & 13.47 & 0.09 & 10.55 & 0.05 \\

CBL & 11.88 & 0.05 & 13.11 & 0.04\\


\bottomrule
\end{tabular}

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Formatting tables

Use tabulary package for tables with paragraph text.


Never use vertical lines in your table. It looks ugly!
Use booktabs package for rules instead of lines.
Never use \hline or \cline, use \toprule, \midrule, \bottomrule and
\cmidrule{i-j}.
Use \centering to center your tables, do NOT use \begin{center} and
\end{center} as it adds additional white space
Visual table editor: http://truben.no/table/

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bibTEX 1

Put your references in a .bib file in ‘bibtex’ database format:


@Article{Jacobson1999Towards,
author = {Van Jacobson},
title = {Towards the Analysis of Massive Multiplayer Online
Role-Playing Games},
journal = {Journal of Ubiquitous Information},
Month = jun,
Year = 1999,
Volume = 6,
Pages = {75--83}}

@InProceedings{Brooks1997Methodology,
author = {Fredrick P. Brooks and John Kubiatowicz and
Christos Papadimitriou},
title = {A Methodology for the Study of the
Location-Identity Split},
booktitle = {Proceedings of OOPSLA},
Month = jun,
Year = 1997}

Most reference managers can export to bibtex format.

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bibTEX 2

Each entry in the .bib file has a key that you can use to reference it in the
document. For example, Jacobson1999Towards is the key for this article:

@Article{Jacobson1999Towards,
author = {Van Jacobson},
...
}

It’s a good idea to use a key based on the name, year and title.
LATEX can automatically format your in-text citations and generate a list of
references; it knows most standard styles, and you can design your own.
Mendeley auto-generates bibTEXkeys.
Alternatively, use Google Scholar to get the references.

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bibTEX 3

Use the natbib package2 with \citetand \citep for textual and
parenthetical citations, respectively.
Reference \bibliography at the end, and specify a \bibliographystyle.
\documentclass{article}
\usepackage[authoryear]{natbib} Brooks et al. [1997] show that . . . . Clearly, all odd numbers are prime
\begin{document} [Jacobson, 1999].

References
\citet{Brooks1997Methodology} Fredrick P. Brooks, John Kubiatowicz, and Christos Papadimitriou. A method-
show that \ldots. Clearly, ology for the study of the location-identity split. In Proceedings of OOPSLA,
June 1997.
all odd numbers are prime Van Jacobson. Towards the analysis of massive multiplayer online role-playing
\citep{Jacobson1999Towards}. games. Journal of Ubiquitous Information, 6:75–83, June 1999.

\bibliography{bib-example}
% if ‘bib-example’ is the name of
% your bib file

\bibliographystyle{plainnat}
% try changing to abbrvnat

\end{document}

2 There is a new package with more features named biblatex but most of the articles

templates still use natbib.


Krishna Kumar ( University of Cambridge ) Writing your papers and thesis more effectively LaTeX Course 2015 39 / 47
PhD Thesis Template

Detailed instructions on how to use the template

Write your PhD Thesis online

Click to open the template in OverLeaf

Click to open the template in shareLATEX

or use it off-line

View the template in github

Krishna Kumar ( University of Cambridge ) Writing your papers and thesis more effectively LaTeX Course 2015 40 / 47
Outline

1 World outside the WYSIWYG bubble

2 Introduction to LATEX2e
What is LATEX
Getting started with LATEX
Example

3 How LATEXworks

4 Good practices
Equations
Figures
table
bibTEX

5 Version Control

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Final.doc

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Keeping track of your files - Version Control

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What’s Git?

Git is a distributed version control system that keeps track of your changes.
Git only stores the ‘delta’, i.e., only the difference between the previous
version and the current version, so it doesn’t take up lots of valuable hard
disk space. Git also compresses your file.

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Using Git with your thesis

Online git hosting services


GitHub - Free student version for 2 years (private repos)
Bitbucket - Free student version and unlimited private repos
Local (desktop services)
GitHub for Windows
SourceTree (works for both GitHub and Bitbucket repos)
Excellent tutorials on how to set-up
https://www.atlassian.com/git/tutorials/setting-up-a-repository/

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Creativity and Thesis

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Acknowlegements

This LATEX talk is based on and examples from:


John Miller’s An interactive introduction to LATEX:
https://www.writelatex.com/blog/7
WikiBook on LATEX: https://en.wikibooks.org/wiki/LaTeX
ShareLATEXLearn: https://www.sharelatex.com/learn
CUED Textprocessing: http://www.eng.cam.ac.uk/help/tpl/textprocessing/
UCS Course on LATEX 2ε :
http://www.ucs.cam.ac.uk/docs/course-notes/unix-courses/earlier/latex

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