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ADMINISTER AND MONITOR

PROJECT

BSBPMG522A

Shahzada Sarmad
ANC10423

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Shahzada Sarmad BSBPMG522A Task 2

Administer and monitor Project

The purpose of this section is to look at the people and communication required to

support change within an organization and to provide some strategies for harnessing

enthusiasm and creativity, and neutralizing negativity and resistance.

Project Controlling and Monitoring

  STEPS WHO IS COMMENTS

RESPONSIBLE?
1 Monitor and Project Manager Track, review and regulate the
. Control Project progress to meet the objectives
Work defined in the Project Management
Plan
2 Perform Project Review, recommend and manage
. Integrated Manager/Steering changes to deliverables, documents
Change Control Committee and the Project Management Plan
3 Verify Scope Project Manager Formally accept the project
. deliverables
4 Control Scope Project Manager Monitor and manage the scope
. baseline
5 Control Schedule Project Manager Monitor the progress and manage the
. schedule baseline
6 Control Costs Project Manager Monitor the project costs and manage
. budget baseline
7 Perform Quality Project Manager Monitor the quality activities to assess
. Control performance and recommend actions
8 Report Project
. Performance Manager/Steering Collect and distribute performance
Committee information including status reports,
progress measurements and
forecasts.

Developing a communication plan

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Shahzada Sarmad BSBPMG522A Task 2

Stakeholder Type Communication Frequency Responsibl

medium e party

Project Funding party Meetings, call 2 weeks Max Lionel

sponsor anytime realty
management

Project Status report, Main contact for 2 weeks Max Lionel

manager Progress project, always realty
report , available, face to management
approval face, email, call
report
Jon and Aria Evaluation Call only 9am to Weekly Max Lionel
report 4pm realty
Email any time management

Liza and Smith Evaluation Email answered Weekly Max Lionel

report only Mon to Fri realty
between 10am-4pm management

Hanna and Evaluation Call only 9am to Weekly Max Lionel

spencer report 4pm realty
Email any time management

Clarify roles and responsibility

Name Position Responsibilities Contact info

Max Lionel Sponsor Runs the Email Id
organization
Santa Project Manager Take care of the Email Id
HR, allot tasks for
team members,
decision making
Jon Action point Keep a track of Email Id
manager what’s going on in a
project

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Shahzada Sarmad BSBPMG522A Task 2

Liza Document manager Look after the Email Id

documentation
Smith Document manager Look after the Email Id
documentation
Hana Analyst Analyse the data, Email Id
make reports,
comparing the data
with previous,
planning
Spencer Analyst Analyse the data, Email Id
make reports,
comparing the data
with previous,
planning
Aria Programmer Develops the Email Id
project

Provide risk management report

Item probabilit impact Mitigation

y
Inadequate Medium Major Always better to have a pre
planning run after the planning is
documented and it’s better
to have a backup plan.
Poor definition Medium Major A clear document from the
stakeholder if possible a
media file
Absence of Medium Major There should be a schedule
leadership document and guide for the
tasks to be performed. To
avoid task delay in absence
of leadership.
Poor cost High Extreme It’s always better to know
estimate the future changes in the
cost of raw materials.
Poor time High Extreme It’s always to have regular
estimate reminders to avoid the time
problems and make the
deadlines always a bit
earlier.
Change of Low Major Need to have a checklist of
scope all the phases and better to
arrange for a regular

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Shahzada Sarmad BSBPMG522A Task 2

revision of tasks done.

People risk Low Minor Need a replacement of a
backup for every role

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