MEMORANDUM

TO : ALL CONCERNED
CDA Central Office

FROM : THE EXECUTIVE DIRECTOR

SUBJECT : INSTRUCTIONS FOR THE REGISTRATION OF

RAPIDPASS

DATE : May 8, 2020

In order to ensure the unimpeded provision of services of all units of

the Authority, all personnel to be assigned as part of Skeleton Workforce in
the Central Office are hereby instructed to register for RapidPass to fast
track movement and access at designated checkpoints in the country.

The following instructions and procedures are to be followed.

I. Identification of Personnel to be Part of the CDA Skeleton

Workforce

a. All employees of the CDA Central Orffice, regardless of status

of appointment, are hereby designated part of the CDA
Skeleton Workforce. Job Order and Contract of Service
personnel are also shall also be part of the Skeleton
Workforce.

b. The following personnel are exempted from the

aforementioned designation to the CDA Skeleton Workforce:
i. Aged sixty (60) years old and above;
ii. Persons with Disability;
iii. Pregnant Women;
iv. Immunocompromised personnel1

II. Procedure for Registration

All members of the CDA Skeleton Workforce shall conduct the

following:

1
Persons who are unable to produce adequate immune responses due to previously acquired disease or
infection, the result of medical treatment, or similar history. Employees may present valid medical documents
for verification.

C:\USERS\CDA\DOWNLOADS\MEMO_RAPIDPASS.DOCX
 a. Accomplish the Google Form to be sent by the MIS Team
with complete information and following the specific
instructions.

b. Accomplish the Consent Form (Annex “A”) in printed copy.

c. Scan/Image capture (phone photo) the duly accomplished

Consent Form and send the same to the HRMA and the
HRMO via email. Physical submission shall also be
entertained.

III. Assignments and Responsibilities

Relative to the procedures as provided in these guidelines, the

following are hereby assigned to the specified units, officers and
personnel.

a. MIS Team

i. Prepare a Google Form to be accomplished by all

members of the Skeleton Workforce, following all the
fields as provided below, and communicate the same to
all personnel.
ii. Ensure correctness of the form and ability for access
and submission of all personnel, including those
without CDA gov.mail.
iii. Assist all personnel in all technical concerns or issues
encountered in the accomplishment and submission of
the form
iv. Clean data submitted via the forms
v. Submit to the HRMO the collated data accomplished
via form on the deadline of submission

b. Department Heads and Division Chiefs in the Central Office

i. Ensure that all personnel receive the instructions as

provided in this memo.
ii. Monitor the accomplishment of all forms and the
submission of the same, including the Google Form.
iii. Inform the Executive Director and the Deputy
Executive Director of any issues/concerns regarding
the execution of the instructions by their respective
personnel.

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 iv. Receive the submitted medical documents by
immunocompromised personnel and confirm valid
exemption.

c. HR Section

i. Consolidate all submissions from the staff.

ii. Organize such submissions in the forms as prescribed
by the DICT.
iii. With the clearance of the undersigned, transmit to the
DICT as the approving agency for registrants in the
government service under the Executive Branch.

IV. Instructions on Accomplishing the Required forms

a. Google Form for RapidPass Registration

The following fields must be accomplished in the form given

the adjacent instructions. MIS Team shall refer to the details
below in designing the Google Form for digital completion.

Field Instructions/Remarks
Position Do not abbreviate (e.g. Indicate
Cooperative Development Specialist
II instead of CDS II, Account I
instead of Acct. I)
First Name Indicate based on what’s reflecting in
Middle Name CDA ID
Last Name Must be complete and accurate
Do not use nick name
Suffix Leave Blank if not Applicable
Identity Document Number CDA ID Number
Mobile Number Format must be 09xxxxxxxxx
Email Address juan@xxxx.xx use of CDA Gov.Mail is
mandatory. For those who were not
issued a CDA Gov.Mail, personal
email may be used.

Accuracy is essential for the email

address as the DICT will use this as
primary means of communication for
registrant.
Home Street Based on current residential address
Home City
Home Province
Destination Street Use address of the Central Office
Destination City
Destination Province

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 Actual form for reference is available at the DICT website at
https://dict.gov.ph/rapidpass/

b. Additional Details in the Form

i. For the information of all concerned, the personal data

that will be gathered as stated above will be submitted
to the DICT after being formatted in their prescribed
form. The link provided above includes the actual
forms for reference.

ii. Other information included in the form shall be filled-

in by the HRMO and are no longer being acquired from
employees include the following:

Field Automatic Detail to be

Indicated in the Form
Pass Type Individual
Nature of Work GE – based on the Nature of
Work Tab, providing GE for
Government Agencies under
the Executive Branch
Company/Institution Cooperative Development
Authority
Identity Document Type COM – company ID
Reason Skeleton Workforce

c. Consent Form

i. All employees are encouraged to carefully read through

the form and likewise refer to the Data Privacy Act of
2012.

ii. Once signed, the form must be submitted to the HRMA

of the Central Office for consolidation.

V. Schedule

May 8, 2020 – communication of memo of instructions

and MIS preparation and communication of the Google
Form

May 11, 2020 at 3PM – deadline of submission of Consent

Form and accomplishment of Google Form

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 May 11, 2020 upon completion of consolidated
documents – submission of consolidated information and
documents to the Executive Director for clearance and
sending to the DICT

May 12, 2020 – sending of all documents to the DICT

For immediate compliance.

RAY R. ELEVAZO, CESE, MNSA

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 Annex ‘A’

Republic of the Philippines

Department of Trade and Industry
COOPERATIVE DEVELOPMENT AUTHORITY

CONSENT FORM

I hereby agree and consent that the Cooperative Development Authority may collect, use and
process my personal information set out in its official forms and/or otherwise provided by me or
processed by CDA in the course of the implementation of its program, and the programs as set forth
by the government through the Department of Information Communication Technology relative to the
issuance of the RapidPass.

I hereby acknowledge that the personal information referred to includes all relevant
information as instructed in the memorandum issued for purposes of registering for the
RapidPass, and that the same shall be used by the Authority solely for purposes of RapidPass
Registration.

Cubao, Quezon City, ________________ 2020.

_________________________________
Signature above printed name of subject

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