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Dedicated Freight Gorridor Corporation ol lndia Ltd.

A Govemment of lndia (Ministry of Railways) Enterprise

No. HQ/HR/SPARROW Implementation for Regular Employees. Dated: 16.02.23.

All CGMs/GMs (Coord.),

All Units of DFCCIL

Sub.: Preparedness lbr Roll Out of e-Office (SPARROW) fbr Regular Officials of
DFCCIL FY 2022-23 onwards. '
Ref.: Note dtd.02.02.23.

Attention is invited to the note dtd.02.02.23 containing the Minutes of the

Meeting regarding Preparedness for Roll Out of e-Office (SPARROW) for Regular Officials of
DFCCIL FY 2022-23 onwards, which were circulated fbr infbrmation and turther course of
action by the Departments/Officers concerned as per the time schedules mentioned therein. So
far, no updates in the matter has been received in this office.

2. The Minutes of the Meeting are again attached herewith along with a column for
indicating the action taken by the Department/Officer concerned so far. It is stated that a review
meeting in the matter will be convened by MD in the first week of March and hence the action
taken may be indicated and sent to this office immediately so that the same can be compiled and
submitted accordingly.

3. This may kindly be treated as URGENT.

AL
rsrra", s@fl hrLS
General Manager/HR
Enclosure: As above.

Copy to : .
1. Secretary to MD tbr informatiorr.
2. Dir/lnfia, Dir./OP&BD, Dir./Fin. & Dir./PP.
3. GM/CC, GM/HR(R&P).
4. AGM/IT, JGM/HR, DGM/HR (Policy), Manager/l{R (Confl.) & Manager/HR (Trg.).
5. All Cadre Officers of HR.

5' Floor, Supreme Court Metro Station Building Complex, New Delhi-110001
Regd. & Corporate Office :
Tel.: +91-11-23/,54700,Fax:011-23454701Web.:wwwdfccil.comClN :U60232 DL2006 GOI 155068
I
FEEDBACK ON ACTTON TAKEN

S. No. Issue Discussed Decision Taken To be imrllemehted by Action taken

I Creation of email To create email IDs of IIR Deptt. (JGM/HR) will a) .rGM/HR
IDs of all the (Nl to provide list of regular
those employees b) AGM/I'I
employees E9) whose IDs have employees to IT Deptt. within
not been created. a week.
lT Deptt. will' creatd email
IDs for those whose IDs have
y'et not been created. T'his task
is to be completed by mid of
February. 2023.
2. To formulate 'Io formulate a Policy Section of HR Deptt. DGMiHR
APAR Policy, i.e.. consolidated APAR will do the needlirl by the end (Policy)
Reportingi Revicwi Policy for all of February,20?3.
ng/Accepting Departments including
Authorities for assessing authorities,
assessment of timeline for finalization
APARs. timelines of APARs and
for flnalization and representations. if any.
disposal of T'o review the timelines
representations. keeping in view the
MoR guidelines.
J. Digital signature To create digital CGMs will f-acilitate a) All
for all employees signature for all procuremcnt of DSC fbr CGMs/
employees and to employees working under GMs
procure DSC fbr the thern. IT Deptt. will do the (Coord) -
same. All employees to needful by the end of fbr Units
have digital signature. Fchruary.2023. b) AGM/IT
Employees may - for CO
purchase digitat
signature from the
authorized agencies
and the amount w-ill be
reimbursed by
DFCCIL.
4. Generation of Generation of Bastc IT Deptt. will make a AGM/IT
Basic Information Inlbrmation (Par1-t of provision fbr generation of
reports of the approved APAR such reports from SAP to
employees, forms) fbr all facilitate the process of
through SAP. employees. FIR Deptt. collection ol' Basic
will provide level wise Infbrmation by the end of
tbrms to IT'. I'f Deptt. February.2023..
will provide necessary
information through
SAP in prescribed form
for Units/C-'O.
2l-
 .a
\
Nomination of Nodal Officers from CGMs may nominate Nodal All CGMs/
6.
for I{R/IT/S&T etc. for Of1-rcers. under intimation to GMs (Coord)
Nodal Officers
Unit Offices for carrying out the activitY Corporate Oltce for further
generation of at tjnit level will be coordination. .
APARs. nominated in each
tlnit.
7. Updation of leave Nominated Unit Task to be completed bY end a) All
CGMs/
data as on ofllcialiCadre otficial of February.2023 bY Nodal
31 .03.23 (excePt in CO will update Otficers. ' >
GMs
'['raining will (Coord) -
cL & RI-l) &. details be
fbr [Jnits
details of '['raining provided b1' l'raining
undergone. Cell of CO to the Nodal JGM/HR &
officials of concerned Manager/'Irg.
Awards, etc..
Unit & C0. for C0
8.
'Training of the Training will be IT Deptt. will coordinate the AGM/IT
nominated Nodal imparted through NIC process. .
Officers/Off'rcers at lJnits and C0 levels.
of CO. as per f-easibility.
9. Entry of Nodal Officers Nodal Ofllcers ol Units & HR
to
transfer/promotion generate Part Conf. Cell will take necessarY
APARs
/resignation/chang and enter details of action within 15 daYs after
eof transtbr, Promotion. transferipromotion, etc..
designation/dutY, change in
etc & details o{' designation/dutY. etc.
generation of Part under intimation to t{R
APAR etc. in Conf. Cell/CO.
DFCCIL
SPARROW Portal
at the time of issue
of No Dues
Certificate.
10. Annual Medical The existing PolicY Policy Section of HR will do DGM/HR
requires Executive the needl'ul. (Policy)
Report for f,0 and
above (40 years Ilealth Check up afler
+). every two years. but the
APAR tbrm requires
Medical Check uP
annually for Exectttives
and above beyond 40
years. lt was decided to
I review the policY of
I Executive hcalth check
up to bring it
I

I in

lconlbrmity r,rith thc

I APAR fbrm.
11 Timely filing of Provision for filing of lT Deptt. will coordinate the AGM/I-f
IPR through IPR through process.
SPARROW SPARROW in future in
line with MoR.