PROPOSED GUIDELINES FOR CORRECTION OF ENTRY ON MEDICAL RECORDs IN THE ADMITTING

SECTION

Correction Documents Needed Remarks

1. Name PBEF can be substituted as 1
a. First Name a. Birth Certificate or 2 Valid ID for purposes of
b. Middle Name Valid IDs satisfying the requirements.
c. Last Name b. Birth Certificate or 2
Valid IDs
c. Birth Certificate or
Marriage Certificate if
married/ 2 Valid IDs
2. Birth Date PBEF can be substituted as 1
a. Month a. Birth Certificate or 2 Valid ID for purposes of
b. Day Valid IDs satisfying the requirements.
c. Year b. Birth Certificate or 2
Valid IDs
c. Birth Certificate or 2
Valid IDs
3. Gender a. Birth Certificate or 2
Valid IDs
4. Address a. Certificate of
Residency
b. Voter’s ID
5. Civil Status
a. single to married a. Marriage
b. married to single Certificate
b. CENOMAR

Note for Admitting Staff

1. Refrain from requiring Affidavit of Discrepancy to establish the identity of the person,
the same can be satisfied by providing the required document.
2. Baptismal Certificate cannot be substituted as a valid ID for purposes of satisfying the
requirements, it is a mere proof that the event took place.
3. More lenient for correction that can be supported by PBEF, this will entitle the patient
for discount in his/her bill.
4. If the photocopy of the document such as Birth Certificate, Marriage Contract or IDs
seems to be tampered, the admitting staff may require the presentation of the original
document for verification. If the document is tampered without the authorize signature
refuse to accept the document as proof of identity.
Valid IDs for purposes of correcting entries includes but not limited to:
1. Passport
2. Senior Citizen
3. ITR (BIR)
4. Voter’s ID/ Voter’s Certification
5. SSS/ GSIS UMID ID
6. Postal ID
7. Driver’s License

Prepared by:
Catherine Mae Chiong
Admitting Section