Date    :           October 7, 2020

Re       :           SALES INVOICE COUNTERING LOG

To All our Valued Concessionaires:

Please be informed that effective October 12, 2020, we will be implementing a Sales Invoice
Countering Log in Aspen office. This aims to minimize physical interaction and at the same time
improve invoice submission monitoring by using:

1) QR code to log the sales invoices submitted for countering and

2) drop boxes to track all sales invoices submitted

There will be QR codes posted in the lobby and mezzanine areas of Aspen office for your
convenience.

Below are the additional guidelines during countering:

1. Obtain sales invoice details from Suppliers Portal and Analytics (SPA).
2. If no access to SPA, request for Consignor’s Liquidation Voucher (CLV) from the
designated countering area of Aspen at the 12th Floor.
3. Prepare the sales invoice and input the correct information.
4. Scan the QR code and answer required questions (INVOICE COUNTERING LOG)

5. For those without access to the QR code, please fill in the manual form available at the
12th floor.
6. Show proof of submission of QR/manual form prior to dropping of the sales invoice to
the assigned person in the counter.
7. Please create logs for each invoice being submitted.
To avoid delays in payment processing, please ensure your sales invoices are logged. You will
receive an email/call if the invoices submitted are incorrect or with any discrepancies so it is
important that you input valid contact details.

Thank you for your usual cooperation.