Name of Project : Four Laning from Km 0.000 to Km 60.250 (Design Chainage Km 0.000 to Km 65.

960) from Vikkravandi to Sethiyathope

Section of NH-45C in the State of Tamilnadu under NHDP Phase-IV on EPC mode

Client : National Highways Authority of India, PIU-Thanjavur

EPC Contractor : Reliance Infrastructure Limited

AE : Theme Engineering Services Private Limited

Annexure-1: Compliance of obligations under EPC Contract

S. CA Clause
Description of Item Compliance
No Reference

1 Appointment of Authorized Representative 10.1  Complied vide Contractor’s Lr. No.

by Contractor RINFRA/ROAD/NHVPS/AE/2018/SITE/019 dated
07.12.2018. Mr. M. Saravanan has been appointed by
the Contractor as Authorized Representative of the
Appointment of Design Director by Contractor
Contractor  Complied vide Contractor’s Lr. No.
RINFRA/ROAD/NHVPS/AE/2018/SITE/024 dated
28.12.2018. Mr. Nitin Gadam has been appointed as
Design Director of the Contractor for the project.

2 Submission of programme to Authority & 10.1.3  Design Basis Report & Method Statement submitted
Engineer by Contractor vide Lr. No.
Part-I: Org. Chart. RINFRA/ROAD/NHVPS/AE/2018/SITE/008 dated
06.01.2018
Method & arrangement for design,  QAP submitted by Contractor vide Lr. No.
environment mgt. Plan, QA Plan, Design RINFRA/ROAD/NHVPS/AE/2018/SITE/019 dated
Quality; traffic Management Plan; key 12.02.2018
Part II: Programme for completion of all  Traffic & Environment Management Plan submitted
 stages of Construction given Schedule H by Contractor vide Lr. No.
and project milestone specified in RINFRA/ROAD/NHVPS/AE/2018/SITE/066 dated
Schedule I 20.04.2018
Part III: Monthly cash flow  Work Programme & Monthly Cash flow statement
submitted by Contractor vide Lr. No.
RINFRA/ROAD/NHVPS/AE/2018/SITE/171 dated
06.07.2018

3 Appointment of Safety Consultant by 10.1.5  Complied vide Lr. No.

Contractor RINFRA/ROAD/NHVPS/2017/SITE/005 dated
26.10.2018. M/s. Smart Safety Consultants,
Hyderabad has been appointed as Safety Consultant

4 Appointment of Proof Consultant 10.2.2  Complied vide Lr. No.

RINFRA/ROAD/NHVPS/AE/2018/SITE/001 dated
13.10.2018. M/s. Ruky Consultants have been
appointed as PCC.
 For major structures, IIT, Mumbai has been engaged
as Proof Checking Consultants.

5 Review of Design / Drawing by A.E. 10.2.3 (Design /  Enclosed vide Appendix-A.

Drawings if
Plan & Profile, Structures Design,
submitted to
Pavement Design etc.
Theme HO,
references be
given, otherwise
compliance report.

6 Submission of Quality Assurance Plan 11.2.2  QAP submitted by Contractor vide Lr. No.
RINFRA/ROAD/NHVPS/AE/2018/SITE/019 dated
12.02.2018
7 Submission of Monthly Progress Report 11.7 (Executive  Submitted to Authority vide Lr. No. Theme/AE-
Summary to be VPS/NHAI/F-006/2018-19/ 370 datd 05.12.2018 The
submitted to Executive Summary has been uploaded in the PMIS
Authority as well portal and copy of receipt is enclosed herewith.
as to Theme HO)  Copy of MPR submitted (uploaded in the portal) to
Theme HO on 07.12.2018. Copy of the same is
enclosed

8 Submission of Monthly Inspection Report 11.8.3 (TL to  Submitted to Authority vide Lr. No. Theme/AE-
of A.E. submit Monthly VPS/NHAI/F-006/2018-19/371 dated 05.12.2018
Inspection Report  Copy of inspection report submitted (uploaded in the
to Authority) portal) to Theme HO on 07.12.2018. Copy of the same
is enclosed

9 Providing video recording (Within 15 days 11.16  Contractor submitted video recording for the quarter
of close of each quarter) ending June-2018 vide Lr. No.
RINFRA/ROAD/NHVPS/2018/SITE/077 dated
23.5.2018
 For 2nd quarter ending September-2018 is yet to be
submitted by Contractor. Contractor has submitted
the same vide their Lr. No.
RINFRA/ROAD/NHVPS/AE/2018/SITE/328 dated
26.11.2018

10 a) Insurance of work, plant material and
add. Sum of 15% of such replacement
b) Insurance of construction equipment
and brought to site for sufficient for
replacement.
Schedule P 1.1.(a)  CAR policies submitted by Contractor vide Lr. No.
RINFRA/ROAD/NHVPS/2018/SITE/103 dated
19.07.2018
 Contractor was reminded to submit all policies
mentioned in the CA along with premia paid receipts
vide our Lr. No. Theme/AE-VPS/NHAI/F-006/2018-19/
 271 dated 08.10.2018

 Contractor has submitted replies along with premia

paid receipts vide Lr. No.
RINFRA/ROAD/NHVPS/AE/2018/SITE/287 dated
27.10.2018

11 Evidence of professional liability insurance 20.1.6  Submitted vide Lr.No. RINFRA/ROAD/NHVPS/AE/ 2018
by Design Director to cover risk of / SITE/103 dated 19.07.2018
professional of not less than 3% of
contract price.

12 Providing ROW of not less than 90% of 4.1.3(a)  As per Joint Memorandum signed between Authority
total length. 8.2/8.3 and Contractor on 15th March 2018, 92.78% of total
length of Project Highway, had been handed over to
Contractor

13 Preparation of joint memorandum by 8.2  Joint Memorandum signed between Authority &
Auth. Rep. of both parties. Contractor on 15th March 2018

14 Stage/interim payment certificate 19.4 & 19.5  Contractor yet to submit any Interim Payment
Certificate

15 TOR for Authority Engineer as per schedule , N :- (As per delegation of powers to TL)

i) AE shall submit regular periodic reports at least once every Regular site visit reports are being sent to Authority since
month to Authority within 10 days of beginning of every month. commencement of works
ii) AE shall review and send its observations on drawing to the All design & drawings are reviewed and comments
Contractor within 15 days. communicated to Contractor. Details enclosed vide
Appendix-A

iii) AE shall review MPR furnished by Contractor and send its MPR submitted by Contractor is being reviewed and
 comments thereon to Authority and the Contractor within 07 comments communicated to the Contractor and Authority
days. within 10 days from the submission of MPR regularly since
commencement

iv) AE shall inspect construction work and submit Monthly Monthly Inspection Reports are regularly being submitted
Inspection Report to Authority. to Authority and uploaded in the PMIS Portal of the
Authority regularly since commencement

v) The Authority’s Engineer shall test check at least 20% of the The AE’s team is presently attending 100% of the RFI
quantity of number of tests prescribed for each category of type received.
of test for quality control by the Contractor.

vi) In the event that the Contractor fails to achieve any of the
Project Milestones, the AE shall undertake a review of the
progress of Construction and identify potential delays, if any. AE
shall review the same and send its comments to Authority for
further necessary action.
Comments on delay in achieving Project Milestone-1 has
been communicated to Authority and Contractor vide our
Lr. No. Theme/AE-VPS/NHAI/F-006/2018-19/ 198 dated
09.08.2018

vii) Within 15 days of the receipt of the Stage Payment Statement, Stage payment statement yet to be submitted by the
deliver to the Authority and the Contractor an IPC certifying the Contractor.
amount due and payable to the Contractor.

viii) A copy of all communications, comments, instructions, Drawings
or Documents sent by the Authority’s Engineer to the
Contractor pursuant to this TOR, and a copy of all the test
results with comments of the Authority’s Engineer thereon,
shall be furnished by the Authority’s Engineer to the Authority
forthwith.
Copies of all communications, comments, and instructions,
Drawings / Documents sent to the Contractor pursuant to
the TOR and all test results with comments of Authority’s
Engineer are being properly filed and stored. Scanned
copies of all such correspondences are also being stored in
digital format.

ix) The AE shall inform the Authority and the Contractor of any Will be complied as and when situation arises
event of Contractor’s Default within one week of its occurrence