DIT 0102 - Word Manual

Microsoft Word
Training Manual
Diamond Systems Ltd.
Contents.
1. Starting MS Word as a Beginner
2. Creating an Outline with MS Word
3. Laying Out Your Document with MS Word
4. Formatting Your Document with MS Word
5. Using Proofing Tools with MS Word
6. Emphasizing Your Point with Graphics with MS Word
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1. Starting MS Word as a Beginner
What you will learn from this lesson
With MS Word you will:
 Explore and use the Page Layout view.
 Explore and use templates and wizards.
 Work and become familiar with the Office Assistant.
 Open an existing document.
 Create a new document.
 Change font size and color.
 Save a document as a new or existing document or in a

different file format.
 Close the file and quit the program.

What you should do before you start this lesson
Starting MS Word
1. Click the Start button in the lower-left corner.
2. Position the mouse pointer to Microsoft Word, and click again.
MS Word will start, and a new document will open.
Exploring the lesson

Exploring the MS Word window
The Page Layout view shows your document in a professional layout style. Look at the
standard screen that appears after you open the program. (Screens may vary, depending on
the Office 97 package you have.) As you become more familiar with the available options in
MS Word , you can customize the menus and add buttons to the toolbars.
Here is the initial screen you see when you open MS Word .

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Using Office Assistant
Microsoft Word in Office 97 has an Office Assistant that can answer your questions and give
tips to help you improve your productivity. Wherever you are doing
your task, your Office Assistant is available. Use it to learn more
about and to discover faster and easier ways to use Microsoft MS
Word .
When you first install MS Word , Office Assistant looks like an

expressive paper clip looking over your work.
Working with Office Assistant options

Before you begin this lesson, make sure you are in a new MS Word document. (To open a
new document quickly, press ctrl+n.) If your Office Assistant is not visible, click the question
mark button on the Standard toolbar, and Office Assistant appears.
Presetting topics for assistance
3. Click anywhere in the Office Assistant image box to display the Office Assistant dialog box.
4. Click Options, and click the boxes next to the options you want to preset.
5. Click Reset my tips, and click OK.
Working with Office Assistant questions

Asking a specific question
1. Click anywhere in the Office Assistant image box to display the Office Assistant dialog
box.
2. Type new document into the dialog box.
3. Click Search.
4. Click Create a new document, and read the Help topic that appears.
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5. Close the Help window.
Selecting a different image

Although the paper clip is the default image for Office Assistant in MS Word , you can choose
other images as your Assistant. There is a cat, a bouncing ball, a kindly genius, and several
others.
Choosing a different image
1. Right-mouse click the Office Assistant image box.
2. Click Choose Assistant.
3. Click the Next button until you find the image you want for your Office Assistant.
4. Click OK when you have made your selection.
Creating a new MS Word document

There are three ways to create a new MS Word document. You can use a standard template,
and then “fill in the blanks”; you can use one of the built-in wizards; or you can just create your
own document. Using a wizard or template to create a new document saves time.
Using a template
Templates store boilerplate text, custom toolbars, macros, shortcut keys, styles, and so on.
Using the template process
1. On the File menu, click New.
2. Click each tab to view the available templates.
3. Click the Letters & Faxes tab, and then click Professional Letter to see the letter style in
the Preview window.
4. Click OK, or double-click Professional Letter to open the template.

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5. Click in each area of the letter to enter your school name, the recipient’s address, and so
on, and write a thank you letter for goods donated to your classroom.
6. When you’re finished working on your letter, from the File menu, click Save. The Save As
dialog box will appear.
7. In the File name box, type xxThank you.doc, using your initials instead of xx.
8. Click Save.
9. On the File menu, click Close to close the document.

Using a wizard
You can create a MS Word document using the wizard method. Wizards help you design
letters, newsletters, directories, resumes, online forms, and common memos.
Using a wizard to create a letter

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2. Click the Letters & Faxes tab.
3. Double-click Letter Wizard.
4. In the Office Assistant dialog box, click Send one letter.
5. In the Letter Wizard dialog box, click the Date line box to use today’s date. You can also
type a different date or choose a different format from the Date line list box.
6. Click Next to continue.
7. Type the recipient’s name and address in the Recipient’s name and Delivery address
boxes.
8. Under Salutation, click the type of opening you want to use.
10. Click check boxes and type in text to include other elements in your letter.
12. Type your name, return address, and job title in the appropriate boxes. Click the
Complimentary closing arrow to choose the closing for your letter.
13. Click Finish.
14. At this point you have selected and entered all the components, except for the body of the
letter. Click Rerun Letter Wizard in the Office Assistant dialog box to start a new
document.
– or –
Click Cancel in the Office Assistant box to close the wizard and finish your letter.
15. When you’re finished working on your letter, from the File menu, click Save. The Save As
dialog box will appear.
16. In the File name box, type the name you want to give this letter.
17. Click Save.
18. On the File menu, click Close to close the document.

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As you can see, the wizard is an easy tool to use, and it provides a fast, efficient way to create
a document. As a teaching tool, a Letter wizard shows students the types of letters, elements
of letters, and position of the elements. Once students enter information through the wizard,
they can then concentrate on the contents of the letter.
Creating your own document

Creating your own original document in MS Word is easy to do, too. You can begin typing
your document right away, or you can customize it to take advantage of the many MS Word
features. The following exercise will change your screen to show where your margins are and
allow you to see all nonprinting characters, such as carriage returns, spaces, and tabs.
Creating your own document
1. On the Standard toolbar, click the New button.
2. Type the days of the week with a space between each day.
3. Press enter each time MS Word makes a suggestion.
4. Press ctrl+a to select the text.

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5. On the Tools menu, click Options.
6. Click the General tab, and then click the Blue background, white text box.
7. Click OK.
8. On the Standard toolbar, click the Show/Hide button to display or remove nonprinting
characters such as spaces between words and carriage returns. You can return to the
normal screen by repeating steps 5 through 7.
9. To close the document, on the File menu, click Close, and then click No.
Opening an existing MS Word file

There are several ways to open a MS Word file. There is no single right way; use whichever
method you prefer.
Using the Start menu

Opening an existing MS Word file
1. Click the Start button, and move the mouse pointer to Documents to display the list of
files you have opened recently.
2. Click a document to open it.
3. Close the document.

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Opening a document from inside MS Word
While using MS Word , you can open another document.
Opening an existing file with the menu bar
1. On the File menu, click Open.

– or –
Press ctrl+o.
2. Double-click the file you want to open.

– or –
Select the file name, and click the Open button.
3. Close the document.
Changing font size and colors

Part of the versatility of MS Word is in the variety of font sizes and colors. Ordinary text
comes alive with color. This lesson explores the available fonts and color choices.
Changing fonts to explore the variety of MS Word
1. Open a new document.

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2. On the Format menu, click Font.
3. Click the Font tab, select Arial Narrow from the Font list, and observe this and the
following changes in the Preview box.
4. By using the Size scroll bar or typing the number in the dialog box, change the font size to
36.
5. In the Color list, click Blue.
6. Under Effects, click Outline. Click it again to remove this effect.
7. Click Cancel to void all changes.
8. Close the document without saving changes.
Each method of creating a MS Word document has its advantages; use whichever is easiest
for you. When you are familiar with templates and wizards, you may find those features useful
for creating documents you frequently use. For instance, you can create a student progress
note to parents or an administrative schedule that you send to staff weekly. You can create
borders, add graphics, and include repetitive information on a frequently used document.

Saving your work
When you create a document, regardless of which method you use, you must save your work
in a logical place on the computer. Just like filing a document in a file drawer, storing a
computer document requires some attention to how you name the document and where you
place it, in order for you to be able to find it again. Unless you specify otherwise, MS Word
saves all files to a default folder on your computer called My Documents.
Once you have saved the document, the file name is displayed in the title bar at the top of the
document. You can save files in many ways.
Saving for the first time

When you save the file for the first time, you should name the file as descriptively but as briefly
as possible. Sometimes, you will want to name it as a particular version, or as a type of
document (i.e., Student Program Letters, V.1.2)
This following lesson uses material excerpted from the U. S Department of Education Report
Getting America’s Students Ready for the 21st Century: Meeting the Technology Literacy
Challenge.
Saving a new document
2. In the New window, click Professional Memo.dot and open Professional Memo.dot.
3. Type Local High School in the Company Name Here box.
4. Type this excerpt of the memo from the Department of Education’s Report on Getting
America’s Students Ready for the 21st Century in the body of the Professional Memo:
Background
Technology literacy--meaning computer skills and the ability to use computers and other
technology to improve learning, productivity, and performance--has become as fundamental to
a person’s ability to navigate through society as traditional skills like reading, writing, and
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arithmetic. Yet, for the most part, these new technologies are not to be found in the nation’s
schools. Students make minimal use of new technologies for learning, typically employing
them for only a few minutes a day.
1. On the File menu, click Save.
2. In the File name box, type Technology Report.doc.
3. Click Save to save the file.
Saving to a different location and changing the file name

Saving as a different name or to a different folder or disk drive
1. With the document from the previous lesson still open, on the File menu, click Save As to
save the document with a new name.
2. In the File name box, type a different document name.
3. Select a folder and/or drive.
4. Click Save to save the file.
Saving your document as another file type

If you are saving your document to share with others who may have a version of MS Word
different from yours or other kinds of word-processing programs or documents, you may need
to select a different file type. By saving your file as a specific type, you make it possible for
others to read and download your document on their computer systems and software.
Saving to other MS Word file types

Saving to earlier versions of MS Word
1. With the document from the previous lesson still open, on the File menu, click Save As.
2. Click the Save as type down arrow to see the format types.
3. Click Word 6.0/95.

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4. Click Cancel to return to MS Word without saving this document as a Word 6.0/95
document. (Clicking Save will overwrite any existing document with the same name and
three-letter extension.)
Saving to other word-processing formats

If you want to share a document with someone who has different word-processing software, or
transfer the document to another computer that has different software, you can save your
document in the file format used by another program.
Saving to other word-processing programs
1. With the document from the previous lesson still open, on the File menu, click Save As.
2. Click the Save as type down arrow to see format types.
3. Click MS-DOS Text to select a generic word-processing format.
4. Click Cancel to return to MS Word without saving this document in MS-DOS ® Text
format.
Quitting MS Word
There are several ways to quit MS Word . Always follow proper procedures. All Office 97
applications prompt you to save changes if you try to quit a program without saving your open
documents.
Quitting MS Word using the Exit command

Quitting MS Word using the Exit command
1. With the document from the previous lesson open, on the File menu, click Exit.
2. Click Yes if you want to save your document and quit MS Word .
– or –
Click No if you do not want to save the document for future use, but you do want to quit
MS Word .
– or –
Click Cancel if you do not want to close this document.

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Quitting MS Word with keystrokes
If you have already quit in the preceding exercise, open the Professional Memo document at
the beginning of this section to create a new document. There are three keystrokes you can
use to quit MS Word .
Quitting MS Word with keystrokes
1. Press alt+f+x.
– or –
Or press alt+f4.
– or –
Or double-click the Microsoft Word button in the top-left corner of the screen.
2. Click Yes to confirm quitting the program.

How you can use what you learned
As a teacher, you may want to communicate with your students’ parents; using a standard
letter for these communications will help you do your job more efficiently. Using MS Word ,
you can inform parents of their children’s class participation or academic progress, or invite
parents to open house activities or class presentations.

Extensions
Create a letterhead that lists your hours of availability and phone numbers. MS Word makes
it is easy to update the stationery each term.
Creating your letterhead

Creating your letterhead from a template
7. Type your name, available hours, and phone numbers.

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8. Copy all the text, by pressing ctrl+a and then pressing ctrl+c.
9. On the View menu, click Header and Footer.
10. Paste the information into the header, by pressing ctrl+v.
11. Center the text, by selecting all the text and then clicking the Center button on the Formatting
toolbar.
12. To close the header, click Close on the Header and Footer toolbar.
13. Delete your name and other information from the document.
14. Save your document, name it Letterhead, and close your document.

Summarizing what you have learned
Through this chapter you have explored and practiced:
 Using the Page Layout view.
 Using the toolbars.
 Exploring templates and wizards.
 Using Office Assistant.
 Creating new documents.
 Changing fonts.
 Saving documents in MS Word and other formats.
 Closing a document and quitting MS Word .
 Creating your personal letterhead.

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2. Creating an Outline with MS Word
 Create an outline using the Outline view.
 Modify the outline using toolbar buttons.
 Enter supporting information into your outline.
 Vary the effects of showing/hiding your body text.
 Observe the hierarchical structure of your document.

You already know that writing an outline helps you organize and write a report. By presenting a
scenario in which you must deliver a report on technology to the school district advisory committee,
this lesson helps you experience how using MS Word can simplify the tasks of outlining and writing.

Using MS Word to create an outline
1. Start MS Word .

MS Word makes it easy to create an outline. You can create a draft, and then easily make revisions.
An excellent teaching tool, the Outline feature allows you to display only selected headings. This way,
in your presentations at the beginning of an assignment you can cover the main ideas; then you can
add or expand the outline you previously created, to show students more information after they have
developed the main ideas of their reports.
Creating an outline
Starting a new outline
1. On the File menu, click Save, and type technology outline in the File name text box, then
Click Save.
2. On the View menu, click Outline.

– or –
Press the Outline View icon in the lower-left corner of the screen.
Either way, the Outline toolbar is now on-screen.

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You have identified key ideas to include in your technology report to the school district advisory
committee. Use the list of key ideas provided to prepare your outline.
Writing an outline
1. In your Technology Outline document, type the following list:
2.
3. Click anywhere in the Teacher responsibilities line.
4. Click the Demote button.
5. Click the Promote button.
6. Click the arrow next to the Style box, and click Heading 2.
7. Click the Promote button to advance the heading by one level.
8. Press Tab, and press Shift Tab.

Using the Outline view
Using the icons on the Outline toolbar, you can create outlines with as much or as little detail as you
want. If your outline is lengthy, you can create it and then display only part of it—the details are still
there, they’re just hidden. For instance, if you assign a research paper to your students and you want
them to see an overview, show them only main headings. Later, you can show them more detail from
your original document.
Before you begin, click anywhere in the second line on your outline list, and click each arrow on the
Outline toolbar to see its effect. Each arrow has a specific, named function.
Arranging information into headings using the Outline view
1. Click anywhere in Time to learn new technology line, and click the Move Down button.
2. Click anywhere in the District responsibilities line, and click the Move Up button twice.
3. On the Standard toolbar, click the Undo button to undo all outline actions.
It is useful to be able to move items to different positions when you are creating an outline. By
arranging topics and subtopics in different configurations, you can more easily create well-organized
papers and presentations. Moreover, you can quickly determine whether their main topics are correct
by viewing specific categories of the outline instead of the entire document at once.
Rearranging items on your outline

1. On the Edit Menu, click Select All.

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2. On the Format menu, click Bullets and Numbering.
3. On the Number tab, click None.
4. Click OK.
5. Click anywhere in the Time to learn new technology line, and click the Demote button.
6. Click anywhere in the Integrate computers into classroom projects line, and click Demote
twice.
7. Using the arrows on the Outline toolbar, rearrange the items in your outline so that your list
looks like the illustration that follows.
8. On the Outline toolbar, click the 1 button to show only the Heading 1 items, then try buttons 2,
3, 4.
9. Click All to restore the view of the full outline.

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Now you are ready to put your outline into its final format. If you are giving an oral presentation, such
as a course overview to parents, you may want to use your outline as a guide when you give your
presentation. You can choose a detailed outline view or one that has only the main points. Either way,
you can support your presentations and reports by creating a well-organized outline.
Formatting your outline

1. Press ctrl+a to select the entire document.
2. On the Format menu, click Bullets and Numbering.
3. Click the Outline Numbered tab, and then click the view that contains Roman number - I and
the letter - A.

4. Click Customize.
5. In the Number style box, select I, II, III.
6. Click OK.
7. Your outline should look like the illustration that follows.

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MS Word offers several ways to present information in outline form. You can use MS Word to create
outlines to organize your lesson plans and presentations to colleagues, or to promote student use of
outline techniques. The MS Word Outline feature helps students write more clearly. Seeing the main
ideas and being able to move them easily, students acquire techniques that enable them to write and
communicate effectively.

Extensions
The special features of the Outline view can be added to your regular toolbar. The arrows that move
items around in your outline can also move text, lines of a table, and paragraphs in body text.
Adding arrows to the toolbars

Adding arrows to your Standard or Formatting toolbar
1. Right-click any gray area on the Standard or Formatting toolbar.
2. Click Customize from the menu.
3. Click the Commands tab.
4. Under Categories, click View to show the list of icons.
5. Scroll through the Commands list to see the Outline arrows.
6. Click the Promote arrow ( ), and drag it to the space between the Zoom box and the Office
Assistant on the toolbar.
7. Release the mouse button to attach the Promote arrow to the toolbar.
You can move other Outline toolbar commands, such as Demote ( ),Move Up ( ), and Move
Down ( ), by repeating steps 5 through 7.

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Now when you are writing and you want to move a sentence, paragraph, or line in a table, use the
arrows. Just select the text, and then click the arrows.

Through this lesson you have explored and practiced:
o Creating an outline.
o Using the Outline view to modify your outline.
o Moving and adding levels of the outline, and promoting or demoting lines.
o Identifying and manipulating important points in your outline.
o Customizing your outline screen.


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3. Laying Out Your Document with MS
Word
 Establish page margins and paper size.
 Determine layout style.
 Maneuver around your document.
 Enter, copy, and edit text.
 Use the Undo and Redo commands.
 Search for text and replace it.
 Use a split screen.
 Insert symbols.
 Insert headers and footers.
 Insert fields, current dates, and page numbers.
 Insert page breaks.
 Format text into columns.
 Insert a table.
 Move data in a table.
 Modify cells in a table.
 Enhance a page with artistic borders.

Starting the lesson
1. Start MS Word .

As you master the tasks in this section, continue using them in subsequent lessons. Whether you are
reading these directions in a book, or you have downloaded this book from the Internet, you will have
very little extra typing no extra required typing.
Establishing the margins

Each document can have different margins, depending on the type of paper you plan to use. For
example, letterhead can have graphics on the top, the side, or the bottom; you’ll want to adjust your
margins to ensure that the text of your letter does not print in the area of the paper with graphics.
Establishing the margins

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1. On the File menu, click Page Setup.
2. Click the Margins tab.
3. Change the Top, Bottom, Left, and Right margins to 1.8" by clicking the small up and down
arrows.
4. In the Apply to box, click Whole document.
5. Look at the image in the Preview area to view the margins.
6. Click OK.
Establishing layout for one document

At times you may write a letter with a different layout or orientation than usual. You may want to send
postcards that you design, placing four to a page, or use a horizontal page layout to use in a class
project.

Setting the paper size and orientation
2. Click the Paper Size tab.
3. Click the Landscape button to select a horizontal orientation, and then click the Portrait
button to change the orientation back to vertical.
4. In the Paper size box, select Letter 8½ x 11 in.
5. Look at the image in the Preview area to verify orientation.
6. Click OK.

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Establishing default layout for documents
If you would like MS Word to use the margins and paper size settings you just selected whenever
you open a new document, you can change the default settings.
Changing Page Setup features
2. Click the Margins tab.
3. Change the Top and Bottom margins to 1.5.
4. Click Default.
5. Click Yes to confirm or No to reject your choice.
6. If necessary, click OK to close the Page Setup dialog box.

Moving around in your document
There are different ways to move around in your document. One way is to use the scroll bars,
and another way is with the keyboard. Using keys (such as home, page up, page down), you
can move quickly through your document as you write and edit.
Moving with scroll bars

Moving through your document
2. Click in the vertical scroll bar on the right side of the screen.
3. In the vertical scroll bar, click the scroll box, and drag it up and down.
4. In the horizontal scroll bar, click the scroll box, and drag it to the right and left.
Moving with special keys

Moving through your document using the keyboard

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1. Press ctrl+home to move to the beginning of the document.
2. Press ctrl+end to move to the end of the document.
3. Press ctrl+shift+up arrow to move and select text line by line to the document beginning.
4. Press ctrl+shift+down arrow to move and select text line by line to the document end.
5. Click anywhere in the document, and press home to move to the start of a line.
6. Click anywhere in the document, and press end to move to the end of a line.
7. Close your document without saving changes.
Entering and modifying text

Entering and modifying text is also very easy in MS Word . To enter text, just start typing. The
following lessons look at how you replace, delete, and copy text.
Replacing one word

Replacing a single word
2. Type The quick blue fox jumps over the lazy dog.
3. Place the insertion point in the word blue.
4. Double-click to select the word.
5. Type brown.
Replacing one sentence

Replacing text
1. Type Silver bells and cockleshells.
2. Press home to move the insertion point to the beginning of the sentence.
3. Press shift+end to select the entire sentence.
4. Type Mary, Mary, quite contrary.
Deleting text with special keys

Deleting text with the delete and backspace keys
1. Type Little Miss Muffett sat on a tuffet footstool from ABC-Store.
2. Position the insertion point after Muffett.
3. Press backspace to remove the last letter.
4. Position the insertion point after ABC-Store.
5. Press ctrl+backspace to delete Store.
6. Position the insertion point between footstool and from.
7. Press ctrl+delete to delete from.

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8. Position the insertion point after tuffet.
9. Delete footstool one character at a time with the delete key.
Copying text
Copying text with shortcut keys
1. Type Progress Report.
2. Select Progress Report by pressing shift+home.
3. Press ctrl+c to copy the selected text.
4. Position the insertion point at the end of the phrase you just typed.
5. Press ctrl+v to paste the copied material.
6. Press ctrl+v to paste the copied text again.
7. Select Progress Report again.
8. Press ctrl+x to cut Progress Report.
9. Position the insertion point at the end of the line.
10. Press ctrl+v to paste the words you just deleted.
11. Press ctrl+s to save the file, and name it Format Exercise.
The shortcut keys you have just used are also in the Edit menu. Also, the toolbar has buttons
to help you cut, copy, and paste text and graphics in your document. You may want to repeat
some of the last exercise using the toolbar buttons, but shortcut keys are the fastest way to
copy and paste.
Using the Undo and Redo functions

If you insert or change text in your document and then want to cancel the insertion, use the
Undo command. The Undo function remembers the steps that you have done in the
document since you opened it.
Undo toolbar button

Undoing what you’ve done
2. Type Student Grades, Intern Evaluated, Winter Quarter, and Staff Evaluated on separate
lines.
3. Position the insertion point anywhere in the second line.
4. On the Formatting toolbar, click the Increase Indent button.
5. On the Standard toolbar, click the arrow next to the Undo button, and scroll down to the
end of the list. Click the last item to undo all the tasks on the list.
Redo toolbar button
Redoing what you’ve done
1. On the Standard toolbar, click and drag the Redo arrow to the end of the list, and redo the
actions you undid in the previous step.

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Finding and replacing text

The Find and Replace features in MS Word are used to locate and replace specific text, punctuation,
or special characters within a document. You can even find words that sound like other words, which
makes it easy to find words even when they are misspelled or you are unsure of the exact spelling.
Finding and replacing text
1. On the File menu, click Format Exercise.
2. On the Edit menu, click Find.

– or –
Press ctrl+f.
3. In the Find and Replace dialog box, click More to see more search options.
4. Type Merry in the Find what dialog box.
5. Click Sounds like to find words that sound like Merry.
6. Click Find Next to begin your search.
7. Click Cancel to close the Find and Replace box.
Viewing two documents simultaneously

MS Word lets you view two different documents at the same time. This feature is useful when you
have material in one document that you want to copy and paste into another.
Viewing two different documents
2. Open a template, and then open the Technology Report document.
3. On the Window menu, click Arrange All.
4. Close each document separately by clicking the Close Window button in the upper-right
corner of each document window.

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Inserting symbols
MS Word offers a wide range of symbols that you and your students can use in your
documents. You can easily enter mathematical formulas, Greek letters, and other symbols
using the Symbol command and shortcut keys.
Inserting symbols with the Symbol command

Inserting symbols into a document
2. On the Insert menu, click Symbol.
3. Click a symbol you’d like to insert into your document, and then click Insert.
4. Click the Special Characters tab to see other symbols that you can insert.
5. Click Close to return to your document.

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Inserting symbols with shortcut keys
Inserting a copyright symbol
2. Type 1997 My School.
3. Position the insertion point at the beginning of the line.
4. Press alt+ctrl+c. The © symbol will appear before the text.

Inserting fields
You can insert fields into your document to serve as placeholders for data or information that
may change, such as page numbers, file names, and dates.
Headers and footers contain information that repeats from page to page within a document.
You can easily insert fields in the header or footer on each page—the most common field
used in headers and footers is the page number. The Page Setup command on the File menu
controls the appearance of headers and footers. A document can have different headers for
odd and even pages. For example, you can set it up so that the page number appears on the
right on odd-numbered pages, and on the left on even-numbered pages.
Inserting headers and footers

Inserting a header or a footer
2. On the View menu, click Header and Footer.
3. Move the insertion point over on each button on the Header and Footer toolbar to reveal
its function.
4. Click the Switch between header and footer button.

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5. Click the Insert Page Number button.
6. Click Close.
Inserting dates
You can insert a date field that automatically updates to the current date each time you open
the document. For instance, if you create a template for letters to parents, you can place the
date field in the header. Then, each time you write a new letter, it will automatically have the
correct date.
Inserting the current date into your documents
1. Working in the document you have open, on the Insert menu, click Date and Time.
2. Click date in month/date/year format.
3. Click the Update automatically check box to have MS Word insert the current date each
time the document is opened.
4. Click OK.
Inserting breaks
You can insert different types of breaks in MS Word . A page break, the most common kind of
break, puts a manual break in your document and continues the document on the next page.
Inserting page breaks into your document
1. Open an existing document.
2. Position the insertion point in the middle of the document.
3. On the Insert menu, click Break.
4. Click Page Break, and then click OK.

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Formatting columns
In MS Word , any text can be displayed as columns. Lengthy documents, such as
newsletters, are easier to read in a column format. Also, when presenting information about
several topics, you may want to format your information into columns to make it easier to read
and to provide better exposure for each topic.
The following lessons use material excerpted from the U. S Department of Education Report
Getting America’s Students Ready for the 21st Century: Meeting the Technology Literacy
Challenge.
Formatting text into two columns

To have the best presentation for two columns, balance the length of the columns equally.
Formatting two columns
1. Open your Technology Report.doc
2. Press ctrl+a.
3. On the Standard toolbar, click the Columns button.
4. Click the first column, and drag the mouse so that two columns are selected. Release the
mouse button.
5. Position the insertion point at the beginning of a line in the middle of the text.
7. Click Column break.
8. Click OK.

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Formatting text into three columns
Some documents may require three columns. Newsletters, numerical lists, reading lists, schedules,
and weekly assignments are examples of documents that may present better in a three-column
format.
Modifying text into three columns
1. Using the document from the previous lesson, press ctrl+z to return the paragraph to a single
column.
2. On the Format menu, click Columns.
3. In the Presets area, click Three. Select the Line between and Equal column width options.
4. Click OK.
5. Position the insertion point at the beginning of a line one-third of the way down in the first
column.
8. Click OK.
9. Position the insertion point at the beginning of a line halfway down the second column.
12. Click OK.
13. Save the document with the file name Technology Report.doc, and then close it.
Where you divide material into columns depends on the type of document you are creating and how
much material you have to divide.

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Inserting tables
Just as columns add visual interest to your document, tables add interest and clarity. Use tables to
organize information into a grid made up of cells. Each cell in a table can contain elements such as
text, numbers, complex graphics, bulleted lists, numbering, fields, and hanging indents.
You can easily insert tables into your MS Word document or PowerPoint presentation. For complex
calculations and statistical analysis, you may prefer to use Microsoft Excel 97.
Students may see relationships between facts more clearly when the data is in tables. You can use
tables to store data and to perform basic math calculations and averages. You can enhance a table
with color to emphasize the data and message. You can add a table by using either the Table menu or
the Tables and Borders toolbar.
Inserting a table with Draw Table

Using MS Word , you can draw a table, determine its boundaries, add distinctive color and varying
line styles, and place text horizontally and vertically.
Creating a customized table
2. On the Table menu, click Draw Table. The Draw Table pen appears on the desktop.
3. Using the mouse, drag the Draw Table pen diagonally across the screen to draw the outside
of the table.
4. Using the Draw Table pen, draw three vertical and five horizontal lines in the table.
5. On the Tables and Borders toolbar, click the Eraser button, and erase the three middle
horizontal lines by clicking and dragging the eraser across the lines.
6. On the Table menu, click Select Table.
7. On the Tables and Borders toolbar, click the Distribute Rows Evenly button to rearrange the
horizontal lines.
8. On the Tables and Borders toolbar, click the Border Color button, select a color, and drag the
Draw Table pen across the middle vertical line.
9. Type Student Name in the top left cell.
10. On the Tables and Borders toolbar, click the Center Vertically button.
11. On the Standard toolbar, click the Align Left button, and then click the Align Right button.
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There are many advantages to being able to create your own table or chart. Using the
features on the Tables and Borders toolbar, you can customize your material to fit your exact
requirements.
Inserting tables with the Table menu

Using MS Word , you can modify the size of the cells in a table. For example, in a seating
chart, you may want to have uniform cell sizes, but for a grade roster, you may prefer a chart
that lets you customize the cells to fit the assignments better.
Creating a table with the Table menu
1. On the Table menu, click Insert Table.
2. Set the number of columns to 4, the number of rows to 3, and the column width to Auto.
3. Click AutoFormat.
4. In the Table AutoFormat dialog box, under Formats, click 3D effects 3.
5. Click OK to close the Table AutoFormat window.
6. Click OK to close the Insert Table dialog box and insert the table in your document.

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Moving around inside a table
In MS Word , a row in a table is horizontal, and a column is vertical. The following lessons
explain how you can move around in a table using the mouse and how to enter text and then
copy, paste, and change that text within the table.
Selecting cells
Selecting cells in a table
1. Position the mouse pointer in the lower-left corner of any cell.
2. Click to select that one cell.
3. Position the pointer at the start of a row, and click to select that row.
4. Position the pointer at the top of a column. The mouse pointer will turn into a down arrow.
Click to select that column.
You can select adjacent columns and rows by dragging the pointer across the additional cells
you want to select.
Using shortcut keys

Moving around in a table with shortcut keys
1. Using the same table from the previous lesson, click in the upper-left cell of your table.
2. Enter today’s date.
3. Press the tab key to move to the next cell.
4. Enter tomorrow’s date.
5. Position the insertion point in the last cell of the last column.
6. Press the tab key to add another row.
7. Press shift+tab to move back one cell.

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Changing lines inside tables
The standard table may not be sized according to your needs. If the information you enter
does not fit into one cell of the column, MS Word makes the text fit by creating a second line
of text. This may not be what you want.
Changing column size to fit your text
1. Repeat the steps in the “Inserting tables with the Table menu” lesson.
2. Type the following three lines into your table:
3. Student Name Class Participation Homework Quizzes
4. Dirksen, Jay Anthony 7/10 94% 93%
5. Castaneda, Marea Angela 9/10 93% 95%
6. Position the mouse pointer on the vertical line between the Student Name and Class
Participation columns until the pointer becomes this symbol:
7.
8. Click and drag the vertical line to the right until each name fits on one line.
9. Position the pointer on the vertical line between the Class Participation and Homework
columns.
10. Click and drag the vertical line to the right until Class Participation fits on one line.
11. If necessary, repeat this procedure for the Homework and Quizzes columns.
12. Close this document without saving changes.

Now you can use MS Word to write your lesson plans in a table format or help your students create a
newsletter with columns. You can copy grades from a worksheet into student reports, and send
information from the reports on personalized letters to parents. You can insert symbols into your
documents to increase visual interest.

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The MS Word Table feature provides an easy, effective way to emphasize and clearly present
information. Teachers can use tables to make their work easier in and out of the classroom. Students
can enhance their reports and class projects with tables they created easily with MS Word tools.

Extensions
There are other powerful and intuitive tools in MS Word that help you add personal touches, humor,
and special messages to your documents.
Adding graphics with shortcut keys
You can easily add symbols to your documents, just by using the keyboard.
Adding symbols to your text
2. Type a colon followed by a close parenthesis—:) —and watch what happens. A happy face
like this  will appear.
3. Select the image, and press ctrl+] to increase the point size by one point at a time. Increase
the size of the image to 18 points.
4. Type a colon followed by an open parenthesis—:( —to see what appears.

Formatting artistic borders
Using MS Word you can easily add a border to your class handouts, or create designs that enhance
your assignments and engage your students.
Adding decorative page borders
2. Type Supply List.
3. Position the insertion point anywhere in the text. On the Formatting toolbar, click the Center
button.
4. Select the words “Supply List.”
5. In the Font Size box on the Formatting toolbar, type 90. Press enter.
6. From the Format menu, click Borders and Shading.
7. Click the Page Border tab.
8. Click Custom.
9. Click the Art arrow, and select the apples border from the list.
10. Click OK.

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Adding repeating symbols
Using MS Word you can easily set up shortcut keys for symbols. For instance, when you
send home permission slips for a field trip, you can have pictures of scissors indicating where
the slip should be cut, and a noticeable arrow where the signature is needed. On a class
assignment schedule you can add meaningful symbols that indicate differences between
written assignments, oral assignments, tests, and quizzes. Once you create the shortcut key,
you can add the symbol at any time with just a few keystrokes.
Adding a graphic of scissors to your shortcut keys
2. On the Insert menu, click Symbol.
3. Click the Symbols tab.
4. From the Font list, click Wingdings.
5. Click one of the scissors symbols.
6. Click Shortcut Key.
7. With the insertion point in the Press new shortcut key box, press alt+m.
8. Click Assign.
9. Click Close to close the Customize Keyboard dialog box.
10. Click the same scissors symbol again to verify that alt+m is displayed as the shortcut key in
the lower-right corner of the dialog box.
11. Click Close.
12. Press alt+m 10 times to create a line of scissors.

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Through this chapter, you have explored and practiced:
 Establishing page margin and paper size.
 Choosing layout style.
 Maneuvering around your document.
 Entering, copying, and editing text.
 Using Undo and Redo.
 Finding and replacing text.
 Using a split screen.
 Inserting symbols.
 Inserting headers and footers.
 Inserting fields, current dates, and page numbers.
 Inserting page breaks.
 Formatting text into columns.
 Inserting a table.
 Moving data in a table.
 Modifying cells in a table.
 Adding borders.


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4. Formatting Your Document with MS
Word
 Format text.
 Format paragraphs.
 Create, apply, and modify styles.
 Set tabs.

1. Start MS Word .

 Using MS Word , you can change your document’s format to make it more interesting and
engaging.

Formatting text
MS Word can help you enhance your documents by adding style, emphasis, and greater readability.
Changing text with shortcut keystrokes
Changing plain text into bold, italic, or underlined
1. Type your name, address, and phone number on separate lines.
2. Select your name.
3. Press ctrl+b.
4. Select your address.
5. Press ctrl+i.
6.
7. Select your phone number.
8. Press ctrl+u.
Changing text with the formatting toolbar

Formatting text to be right-aligned, left-aligned, and centered
1. With the document from the previous lesson, move the mouse pointer over the Format
toolbar buttons to review their functions.
2. Press ctrl+a.

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3. On the Formatting toolbar, click the Align Right button.
4. On the Formatting toolbar, click the Align Left button.
5. On the Formatting toolbar, click the Align Center button.
Changing font size with shortcut keys

Changing the text font size
1. With the document from the previous lesson still open, press ctrl+a.
2. Press ctrl+] until you increase the font size to 60.
3. Press ctrl+shift+d, type 18, and then press enter.

Changing line spacing with the Formatting toolbar
Changing line spacing and adding hanging indents
1. Open your Technology Report document.
2. Click anywhere in the paragraph.
3. On the Format menu, click Paragraph.
4. Click the Indents and Spacing tab.
5. Under Indentation, click the arrow under the Special box, and then click First line. In the
By box, enter 0.5.
6. Under Spacing, enter 12 pt in the Before and After boxes.
7. Under Line spacing, click 1.5 lines.
8. Click OK.

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Changing your document with styles
You can modify the look of your document by applying separate, individual styles. MS Word
makes it easy to create a document that has a consistent look throughout. You and your
students can create titles, headings, subheadings, body text, and so on by applying styles. A
style contains information about the indentation, character formatting (bold, italic, and so on),
and paragraph formatting of the text to which it is applied. Styles help your students see how
consistency improves the appearance of their reports.
Using built-in styles

Adding styles to text
1. With the Technology Report document from the previous lesson still open, click anywhere
in the paragraph.
2. On the Formatting toolbar, click the arrow next to the Style box.
3. From the drop-down list, click one style at a time to apply it to your paragraph.
4. Click Undo after each change.

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Creating your own styles
Establishing your own styles
1. With the Technology Report document from the previous lesson still open, on the Format
menu, click Style.
2. In the Styles box, click Normal, then click New.
3. In the Name box, type Main Heading, then click Format.
4. On the Format window, click Font, then click the Font tab.
5. In the Font dialog box, click Lucida Calligraphy, or choose a font.
6. In the Size dialog box, click 18 or type 18.
7. In Effects click Small caps, then click OK.
8. In Modify Style, click Format, then click Paragraph.
9. In Indentation, in the Left dialog box click arrow up to 2, or type 2”.
10. In Spacing in the After dialog box, type 18 pt, or click arrow up to 18.
11. Click OK, click OK again, then click apply.

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Working with tabs and paragraph indents
Adding styles can be a complex process. What if you just want to indent a single paragraph? Indents
or tabs can be used in many different ways. There are five tab types. These are:
 Right
 Left
 Centered
 Decimal
 Bar
If you set tab stops as you enter text, and the press enter, the tab settings are carried forward to the
next paragraph. However, if you add tabs later, they apply only to those paragraphs selected when
you set the tabs.
Setting tabs with the Tab command

Formatting with the Tab command.
1. With the Technology Report document from the previous lesson still open, on the Format
menu, click Tabs.
2. In the Tab Stop Position box, enter 0.75.
3. Click Set.
4. Click OK.
5. Position the insertion point at the beginning of any line, and press tab. Note the effect this has
on your paragraph.

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You can quickly change tabs directly on the screen. The tabs are marked with “arrows” on the
horizontal ruler. Position the tab markers on the ruler to make quick changes to tabs.
Formatting tabs with the ruler

Formatting tabs with the ruler
1. With the Technology Report document from the previous lesson still open, locate the tab
marker on the ruler.
2. Click the tab marker, and drag it to the 1-inch mark.
3. Position the insertion point at the beginning of the first line of the paragraph, and press tab.
4. Click Undo twice.

If you want to change the indentation for an entire paragraph, use the indent markers. The First Line
Indent marker controls where the first line of a paragraph starts. The Hanging Indent marker controls
the indentation of all the lines of a paragraph except for the first line—that is, the hanging indent. The
Left Indent marker controls the indentation for the entire paragraph.
Setting indentation with the ruler

Changing the paragraph indentation
1. With the Technology Report document from the previous lesson still open, click the First Line
Indent marker (the top arrow on the ruler), and drag it to the 1-inch mark.
2. Click the Hanging Indent marker (the bottom arrow on top of the box), and drag it to the 1-
inch mark.
3. Click the Left Indent marker (the box below the bottom arrow, and drag it to the 2-inch mark.

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You can show your students by example and by instruction how styles and standards improve the
quality of their written work. By encouraging them to use consistent formats for a particular
assignment, you promote their awareness of presentation. Furthermore, evaluation is easier for you
when you can focus on commonly presented elements that a standardized format permits.

Extensions
With MS Word you can use special effects both in print and on screen to increase interest and appeal
in your document. When you send out memos online to colleagues, parents or students, you can
animate the text with sparkle, moving borders, blinking text and shimmering. If you present a lesson on
the computer, you can highlight headlines or other important text and make them stand out with
animation.
Changing text with animation

Changing selected words into blinking lights
1. Open your Technology Report.
2. Select the heading “Background.”
3. On the Format menu, click Font.
4. Click the Animation tab.
5. From the Animation list, select the effect you like, such as Sparkle Text.
6. Click OK, then click Undo.

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When you create a format that you like, you can easily copy it with the Format Painter button on the
toolbar.
Copying text formatting

Copying text formatting
1. With your Technology Report document still open from the previous lesson, select the
“Background” heading, and press ctrl+u.
2. Click the Format Painter button on the Standard toolbar. The mouse pointer changes to a
paintbrush.
3. With the paintbrush, “paint” the first line of the text.

Through this chapter, you have explored and practiced:
 Formatting text.
 Formatting paragraphs.
 Modifying or creating styles.
 Setting and moving tabs.
 Indenting paragraphs.
 Adding special effects to text.
 Using the format of one area of text to paint another.

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5. Using Proofing Tools with MS Word
 Check your spelling.
 Check your grammar.
 Use the thesaurus to find other words.
 Change the language that MS Word uses by default.

1. Start MS Word .

MS Word can help improve your and your students’ writing technique. Built-in features in MS
Word help improve writing style and correct misspellings, grammar, and word choices. By
encouraging students to take advantage of these powerful features, you make it easier for
them to focus on the content and purpose of their writing.
Getting help with your spelling

As soon as you type a word that MS Word thinks may be a misspelling, a red wavy line
appears below the word. If you right-click the word, a list of possible corrections appears, and
you can make a correction. This spelling feature provides immediate feedback and
reinforcement.
Checking your spelling
1. Type comupter. Note the red wavy line below the word.
2. Right-click the misspelled word comupter to see suggested spellings.
3. Click the correct spelling.
Sometimes a word is underlined because it may be capitalized in some situations. When that
happens, you can click the Ignore All button.

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Getting help with your grammar
You can use the spelling and grammar tools to improve your report writing and presentations.
Errors and possible errors are underlined to help you notice them. You can ignore the
suggestions, or correct them immediately.
Checking your grammar
4. On a new line in the document you have open, type The window are stuck. and press enter.
5. Right-click the green underlined words.
6. Click Grammar to see an explanation of why this usage is questionable and suggested
changes.
7. Click Options to see available settings for how MS Word checks grammar.
8. In the Writing style list box, click Casual.
9. Click OK.
Once you have learned about the possible corrections to a word or phrase, you can make the
corrections by following the suggestions, or you can choose to ignore the suggestions.

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Getting help with your choice of words
The task of finding the right word or making the best word choice to convey your meaning is easier to
do using MS Word . The built-in thesaurus offers suggestions and meanings, making it easy to
choose words and phrases for your documents.
Checking the thesaurus
1. On a new line in the document you have open, type frustrate, and select the word.
2. On the Tools menu, click Language, and then click Thesaurus.
3. Click baffle.
4. Click Look Up.
5. Click hindrance.
6. Click Replace to change “frustrate” to “hindrance.”

The Spelling and Grammar tools can improve sentence structure. MS Word makes it easy for you
and your students to think and write freely, then go back and improve your writing. Both you and your
students can take advantage of the automatic features that make it easier to write, revise, and finalize
your reports and presentations.


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Extensions
Are any of your students bilinguals? Will they be writing in a language other than English to friends or
family members? Try using the dictionary for that language to check their grammar and spelling.
Changing the default language

<font FACE="HELVETICA" SIZE="

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6. Emphasizing Your Point with
Graphics with MS Word
 Insert graphics or clip art into your document.
 Create and insert WordArt into your document.
 Create and insert do-it-yourself (DIY) graphics.
 Add drawing functions to the Standard toolbar.

1. Start MS Word .

The graphics capabilities of MS Word are exceptional. Using MS Word , you and your students can
create highly professional-looking documents with ease.
Inserting MS Word graphics from the CD-ROM

Inserting graphics
1. Insert the CD-ROM.
2. On the Insert menu, click Picture, and then click Clip Art.
3. Click the Clip Art tab.
4. In the list of categories, select Academic.
5. Click the graphic of a teacher working with a student, and click Magnify to see it better.
6. Click Insert to place the clip art in your document.

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7. Click the center of the image, and drag it across your document to see how the image moves.
8. Click Undo.
9. Click the square on the lower right of the image, and drag the image to fit the full width of the
page.
10. Click Undo.

Using WordArt
Using MS Word , you can easily insert graphics to catch a reader’s attention. Another way to generate
interest is to use WordArt, a MS Word feature that twists or bends text to give it visual interest.
Applying WordArt
2. On the Insert menu, click Picture, and then click WordArt.
3. In the WordArt Gallery, click the third sample in the last row.
4. Click OK.
5. Enter The Challenge where it says Your Text Here.
6. Click OK.
7. Click the Free Rotate button, position the pointer on the lower left green dot (below your text),
and drag the pointer until your text looks like the following example.
8. Move the mouse pointer over each of the buttons to see how they can be used to change the
image.
9. Click the Close button on the WordArt toolbar to close the toolbar.

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Inserting do-it-yourself graphics

Using MS Word you can create and insert do-it-yourself (DIY) graphics. The Drawing toolbar
makes it easy to create original, one-of-a-kind graphics to enhance documents, reports,
memos, letters, and student assignments.
Using the Drawing toolbar
1. With the document from the previous lesson still open, on the View menu, click Toolbars, and
then click Drawing.
2. On the Drawing toolbar, click the Arrow button to change the insertion point into a crosshair
symbol.
3. Click 2 inches below the C in the word Challenge, and drag the crosshair to the letter G.
4. On the Drawing toolbar, click the arrow next to the Line Color button, and choose the color for
the arrow you have drawn.
5. On the Drawing toolbar, click the Arrow button again to change the insertion point into a
crosshair symbol, and drag the crosshair symbol anywhere across the page.
6. On the Drawing toolbar, click the Line Style button, and click the solid 6-pt. rule.

Using MS Word , you can enhance your documents with graphics that are engaging,
powerful, professional looking, and subtle. When you and your students add even one well-
placed, appropriate graphic to your document, you can increase the effectiveness of your
message.

Extensions
Toolbars can decrease the available system memory and slow your computer down. For that
reason, you will want to customize your toolbars to include only buttons you frequently use.
Customizing your toolbar

In the “Creating an Outline with MS Word ” chapter, you added outline tools to your toolbar by
using the right-click menu. You can also use the Toolbar command to customize the MS
Word toolbars.
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Adding the Arrow to the Standard toolbar
9. On the View menu, click Toolbar, and then click Customize.
10. Click the Commands tab.
11. Under Categories, click All Commands.
12. Under Commands, click the third DrawInsertArrow option, and drag it to the Standard
toolbar.
13. Release the mouse button.
14. Click Close.
You can easily add buttons to the toolbars at any time. If you are the primary user of a
computer, you may want to create your own custom toolbar that contains your favorite tools.
Adding other shapes to your documents

There are many ways to enhance your documents using MS Word . Keeping in mind the
document’s purpose, tone, and audience, you can choose from a wide variety of graphics to
strengthen your message.
Adding other shapes from the Drawing toolbar
15. With the document from the previous lesson still open, on the View menu, click Toolbars, and
then click Drawing to display the Drawing toolbar.
16. On the Drawing toolbar, click AutoShapes, Stars and Banners, and then the 32-Point Star.
17. Drag the crosshair diagonally across the page to create a star.
18.

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19. Grab the yellow diamond “handle,” and pull it gently to the center of the
star to create a new shape.
20. Click any of the other square handles around the star, and drag them to see what happens to
your star.
Other pictures that you can add to your documents are located on the CD-ROM used to install
MS Word or in Clip Art.

Adding pictures and videos
There are many ways to enhance the text with MS Word features. You can bring in pictures,
drawings, and even sound from the CD-ROM used to install MS Word , or you can add Clip
Art, photo CDs and digital camera art. Use any of the sources available to complete the
following exercise, keeping in mind, that you may not have access to the exact same images.
Adding photos, sounds, or even videos to your document
23. Insert the program’s CD-ROM in the CD-ROM drive.
25. Click the Picture tab.
26. Click the picture of your choice, and then click Insert to add it to your document.

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6. Click anywhere in your document except on the picture.
8. Click the Videos tab to see available clips.
9. Click the blowup video.
10. Click Play.
11. Click Insert.
12. Double-click Image to see the video play in your document.

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Through this chapter you have explored and practiced:
 Adding graphic interest to your documents.
 Inserting clip art into a document.
 Using the CD-ROM to add commercial clip art.
 Changing the size and shape of standard clip art.
 Creating attractive typographical art using WordArt.
 Creating DIY graphics with the Drawing toolbar.
 Customizing your toolbar to include drawing functions.
 Modifying drawings with graphic handles.
 Adding pictures and videos to your document.

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DIT 0102 - Word Manual

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Microsoft Word

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 Explore and use the Page Layout view.

 Explore and use templates and wizards.

 Work and become familiar with the Office Assistant.

 Open an existing document.

 Create a new document.

 Change font size and color.

 Save a document as a new or existing document or in a

2. Position the mouse pointer to Microsoft Word, and click again.

MS Word will start, and a new document will open.

Exploring the lesson

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When you first install MS Word , Office Assistant looks like an

Working with Office Assistant options

Presetting topics for assistance

5. Click Reset my tips, and click OK.

Working with Office Assistant questions

2. Type new document into the dialog box.

Selecting a different image

Choosing a different image

1. Right-mouse click the Office Assistant image box.

2. Click Choose Assistant.

4. Click OK when you have made your selection.

Creating a new MS Word document

Using the template process

1. On the File menu, click New.

2. Click each tab to view the available templates.

4. Click OK, or double-click Professional Letter to open the template.

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9. On the File menu, click Close to close the document.

Using a wizard to create a letter

1. On the File menu, click New.

3. Double-click Letter Wizard.

4. In the Office Assistant dialog box, click Send one letter.

6. Click Next to continue.

8. Under Salutation, click the type of opening you want to use.

9. Click Next to continue.

11. Click Next to continue.

13. Click Finish.

17. Click Save.

18. On the File menu, click Close to close the document.

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Creating your own document

Creating your own document

1. On the Standard toolbar, click the New button.

3. Press enter each time MS Word makes a suggestion.

4. Press ctrl+a to select the text.

Opening an existing MS Word file

Using the Start menu

2. Click a document to open it.

3. Close the document.

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Opening an existing file with the menu bar

1. On the File menu, click Open.

2. Double-click the file you want to open.

3. Close the document.

Changing font size and colors

Changing fonts to explore the variety of MS Word

1. Open a new document.

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5. In the Color list, click Blue.

6. Under Effects, click Outline. Click it again to remove this effect.