Notes: How to complete the Project Status Report workbook

It may be useful to review the information contained in the PMO Handbook at the following link for further information -
Z:\PMO\PMO Project\Project Deliverables\Artefacts
1. Formatted Cells
Fields shaded in Grey are calculated fields: The content of these cells provides content elsewhere in the spreadsheet an
Fields shaded in Light Blue: These are manual entry fields used as source for the grey calculated fields illustrated above.
content in the grey fields which are locked.
Cells Containing Italic Blue Text: These cells can be adjusted accroding to the project. The text can be moved around to
project and text to be inserted.
2. General Notes on Completion
Project Managers complete a Project Roadmap for Stage Gate Approval purposes. It is a supporting document to be used b
Gate Approval Process. The "Roadmap" tab on this spreadsheet is included in the Stage Gate Approval Presentation Pack
Project Managers should review the Project Roadmap with the EOG Champion & Project Sponsor in advance of publishing
pack.

submitting the updated Project Roadmap, the name of the project and the ‘as at’ reporting date should be included in the tit
Project Status Report [YYMMDD]".

3. Version History Sheet

The following fields have been standardised throughout the spreadsheet to support ease of completion. They can be easily
History' worksheet. Simply type the required replacement value in the relevant field and delete the brackets.
[Project Short Name]
[Project ID]
[EOG Champion]
[Project Sponsor]
[Project Manager]
[Version No]
[Issue Date] - format DD/MM/YY
[Reporting as at Date] - format DD/MM/YY
This sheet should be updated with the details of changes made to the spreadsheet in order to support tracking how the fina
sponsor, project manager, and project team have a firm view on how the Project Roadmap was developed, where informati
reviewers, etc.

4. Roadmap Sheet
Grey Fields: As inidcated in 1. Formatted Cells above, these fields are locked down and will be driven from the "Version Hi

Project Milestones/Deliverables

key deliverables of the project in terms of the project stage. The cells shaded in pink dictate the timeline of each stage and
update these shaded fields. If the actual timeline of the stage has overlapsed the planned timeline, a comment and visual re
represented in the Roadmap tab, the black shaded area is an example of timeline overlapsed.
Please move the Current Stage and Next Stage boxes with blue italics to appropriate stage of where the project is at.

represents the actual date of the project as of when the Roadmap is being updated for Stage Gate Approval. Please move
date) when completing.

Black Horizontal Line: This line represents the divison between stages. As identified on the Roadm
Current Stage and Next Stage. Please move accrodingly dependign on which stage the project is currently at.

Status

Red: Red status indicates there is

identified stage(s). The project requires remedial action to achieve objectives. The timeline/cost/scope parameters set as th
Amber
issue with the timeline of the identified stage(s). Remedial action(s) have been identified and/or are in progress to bring the
set as the baseline. The risk or issue is being addressed.
Green: Green status indicates there is no risk or issue with the timeline of the identified stage(s). No action is required at th
scheduled.

Note: The Project Manager may have to extend the Roadmap should the agreed timeline not fit within the roadmap provide
 Schedule Roadmap - Version History
Project Name: [Project Short Name]
Project ID: [Project ID]
EOG Champion [EOG Champion's Name]
Project Sponsor: [Project Sponsor's Name]
Project Manager: [Project Manager's Name]
Version No: [Version No]
Issue Date: [Issue Date]
Reporting as at Date: [Reporting Date]

Brief Description:
(Project Details)

Version
Version No: Revised By:
Date:
V0.1 DD/MM/YY x
V0.2
V0.3
V0.4
V0.5
V0.6
V1.0
V1.1
V1.2
V1.3
ule Roadmap - Version History

[* In format V9 9]
[* In format DD/MM/YYYY]
[* In format DD/MM/YYYY]

Description of change

x
 [Project Short Name]
[Project ID] Year 2014

[Version No] Month Oct Nov Dec

[Reporting Date] Qtr

Q4

[Project Milestones/Deliverables] Status

Pre-Approval G Pre-Approval

Initiation & Strategic Planning G Initiation & Str Planning

Detailed Planning & High Level Design G

Detailed Design (Current Stage) A

Execution & Handover A

Tender (Next Stage) G

Execution G

Testing G

Handover & Implementation G

Closeout G

Post Project G
 PROJECT ROADMAP
2015

Jan Feb Mar Apr May Jun Jul Aug

Q2
Q1 Q3

(Insert text if applicable

Initiation & Str Planning

Detailed Planning & High

Level Design

Detailed Design

(Current Stage) Execution & Handover

Tender
(Next Stage)

(Insert text if applicable)

AP
2016

Sep Oct Nov Dec Jan Feb Mar

Q4 Q1

(Insert text if applicable)

ution & Handover

Closeout

Post-Project
R
A
G