Procurement of

External Services
Trainer : Email : Ph : (Australia)
Gurjeet Singh info@studynest.org +61413159465
 Important master data used in
procurement of external services.
Basic Procurement process for external
services.
Procurement Service Master Records & Service
of Conditions.
Structure of Purchase Order item for
External Services.
Services Service entry sheet referencing a
Purchase Order.
Topics Add unplanned services during the
service entry process.
Accept a Service Entry Sheet.
Check an Invoice for a Service PO.
External Services
in Procurement
 In your company, maintenance
work such as replacement of
defective fans and fluorescent
tubes are to be carried out by an
Business External Service provider.
Example You have been asked to
create a service master data in
SAP system and then create a
Service purchase order and all
the subsequent functions.
 Service
Master Record
Service
Master
Record
Service
Master
(AC03)
Logistics  Material Management 
Service Master  Service  Service
Master (AC03)
 Service
Conditions

Logistics  Material Management 

Service Master  Service  Service
Conditions (ML33/ML39/ML47)
 1) Create a Service Master record for a
“Defective Fan”.
Assignment 2) Create another master record for
“Cleaning of reflective surfaces for
Service lamp”
Master 3) Because you do not know yet know
Data about the right vendor, so please
create service condition without
vendor (VL45)
Ordering
Services
 Purchase Service Invoice
Ord. Entry Doc
RFQ/ (ME21N) (ML81N) (MIRO)

Quotation
Purchase
Order –
Stock
Material
OR
Service
Purchasing
Document
Structure
 Service
Specification
in
Purchasing
Document

Account Assignment Category – K (cost center)

Item Category – D (Service)
 1) Create a Service order for the service
item FAN you created in previous
assignment. Make sure you assign
Assignment item category D (service).
PO for 2) Under “Limit” tab, assign “Overall
Limit” and “Expected Value” and tick
Service the box “Service based Invoice”
under Invoice tab.
 Service Entry
and
Service Acceptance
 Purchase Service
Ord. Entry
RFQ/ (ME21N) (ML81N)

Quotation
 Service
Entry
and
Service
Acceptance
Logistics  Material Management 
Service Entry Sheet (ML81N))
 1) External vendor has completed his
work and provided you the below
details of work done.

Assignment
Service 2) Create a Service entry sheet for the
previously created Purchase order
Entry & using transaction ML81N.
Acceptance 3) Check the PO history tab of your PO
4) Open the Service entry sheet again
and ACCEPT the entry sheet.
5) What is the status of PO history of
your service PO now?
Invoice Verification
for
Entry Sheet
 Invoice
Verification
for Entry
Sheet
Purchase
Order
History
after
Invoicing
 1) Create an Invoice using transaction
MIRO wrt your PO number.
2) Check the proposed quantity and
Assignment
amount proposed.
Invoice for 3) Finally post this document and note
Service PO down the Invoice number.
4) What is the PO history now?
a