List of Documentary Requirements

To be prepared by Units to be inspected

1. Quarterly TRIAD Accomplishment Reports

2. Latest UNIT AREs of all Equipment

3. Unit/Office Property Book

4. Status/Serviceability profiles of all Equipment/Logistics

a. Move (by units/Division Wide)
b. Shoot (by units/Division Wide)
c. Communicate (by units/Division Wide)
d. CEIS (by units/Division Wide)
e. Status See (Sniper scope/NVG/NVS)(by units/Division Wide)

5. Current PPE Report, Status of Ammo report, Stock Card and updated
Individual Ammo Index Card

6. Current Command/Unit CEOI

7. Fund Utilization Report (FUR) of PAPs per Quarter (APB Based)

a. CDR
b. Cash Book
c. Bond of SDO/DO
d. Special Releases

Additional Requirements for S1 of units:

1. Updated Personnel Rank Profile (by units and sub units)

2. Updated PER, MPF, Individual Scorecard and SALN of Units/Offices

3. After activity report (GAD &MILVED)

4. Morale and Welfare Data

a. List of personnel who underwent schooling (Career and
Specialization)
b. List of personnel who were promoted
c. List of personnel who were given R&R/leave/furlough
d. List of personnel who were given awards/decorations

5. List of DLO cases: resolved and pending cases for the period covered

6. List of individual cases with rank, full name, unit, nature of offense,
remarks (resolved/pending)

7. Status Report on Morbidity/Prevalent causes of hospitalization (to

include statistics on motorcycle accidents)

8. Utilization report of R&R Funds downloaded by HPA

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 Additional Requirements for S2 of units

1. List of personnel assigned with intel staff /section /intel unit (Indicate
eligibility – course taken / formal Intel schooling, inclusive dates and name of
school/training institution)

2. Nr of BINs/RINs/SINs (following the format below)

i.
INTENSIVE
- for Inf Div, Inf Bde (account the intensive informants of
MICO and OPCON units), MIB and Infantry Battalions

INTENSIVE INFORMANT Target Actual % Accom Remarks

(Intel Axn Plan)
a. Regional
Confronted GF1
Armed GF2
Group

INTENSIVE INFORMANT Target Actual % Accom Remarks

(Intel Axn Plan)

b. Sectoral
Organization

ii) EXTENSIVE

EXTENSIVEINFORMANT Target Actual % Accom Remarks

(Intel Axn Plan)
Brgy A
Brgy B
Affected Brgy C
Brgys Brgy D
Brgy E
Brgy F

EXTENSIVEINFORMANT Target Actual % Accom Remarks

(for RCDG) (Intel Axn Plan)

Name of
School

3. Nr of Intelligence Projects/ COPlan (funded from own MOOE or from

Higher Headquarters)

4. Legal Offensive (List of Cases filed and Nr of Warrants of Arrest by

Quarter following the format below)

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 (for Inf Div and Inf Bde)
Enemy Initiated Frequency Date Case Filed Remarks/
Violent Incidents Status
Liquidation
Arson
Ambush
Harassment
Kidnapping
Etc

5. Nr of Conducted SSI, BI and Derogatory Checks

Security Survey and Inspection (all units)

Name of Establishment Target Actual % of Accom Remarks
(Axn Plan)
i.e. Headquarters
i.e. Patrol Base
i.e. Vital Installation
Others

Nr of Conducted BI
Background Target (Axn Actual % Accom Remarks
Investigation plan)
Admin
Opn’l

6. Intel Target Goals as per action plan and APB given to sub-units
(matrix)

7. List of Personnel holding sensitive positions w/ security clearance and

list of w/o security clearance

8. DIOREB Orders

9. Intel Action Plan

10. CIF Distribution – breakdown

11. Counterintelligence Project /CIP/CI COPLAN

12. Utilization of frontloading funds of IPs and COPLANS

13. Quarterly Accomplishment Report

14. Certificate of Fire Inspection

15. Random Drug Test matrix

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Additional Requirements for OG3/S3 of units:

1. Copy of CAMPLAN/Frag-O (Unit and one (1) level-up)

2. Copy of HADR/CONPLAN (Unit and one (1) level-up)

3. Copy of OPORDS

4. Accomplishment Reports (Annual/Semi-Annual/Quarterly)

5. Operational target goals/Action Plans of Unit and targets allocated to

Sub-units

6. Permanent Squad Organizations

7. Consolidated OPREVAL

8. List of Terminated CAA per Quarter

9. Monthly JIDCAASA Reports

10. Consolidated data of returned CAA Subsistence Allowance to FSFO

with receipts (by month)

11. Nr of Radio per CAA Det (Base & HH)

Additional Requirements for OG4/S4/FSSU/UPO:

1. Copy of Logistics Support Plan

2. AAR/Completion reports with Fund Utilization Reports and picture of

completed Projects (Facility and Vehicle Repair/Maintainance)

3. Cert of Turn-over & Acceptance of Project

4. Project Monitoring
a. Project Accomplishment Report
b. Project Monitoring Matrix/Chart

5. Records of Projects from Special Releases

6. Status of Real Estate/Military Reservations

7. Status of registration of Mobility Assets

8. Facilities Inventory and Readiness Report

9. Certification re Compliance to Fire Safety Code

10. Compliances to AREO

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Additional Requirements for OG6/Signal Bn:

1. Copy of Current CEOI and Signal Support Plan

2. List of Harris Radios Unserviceable Harris MP and HH Radios

and its Status (By units Wide)

3. List of Personnel Trained on Harris Radio Opns Nr of Harris

Radios (By units Wide)

Additional Requirement for S7/CMOBn

1. List of personnel assigned with CMO Staff /Section/CMO Unit (Indicate

eligibility – course taken/formal CMO schooling/training, inclusive dates and name of
school/training institution)

2. Special Projects (Med/Dental Mission, Poverty Alleviation, etc.)

4. CMO MIS Output

5. CMO Action Plan/Target Goal given to sub-units

6. List of Manual CMO Publication in Respective Offices/Section

7. Status of CMO MEE Records with regards to OG7, PA issued CMO

MEE

8. AAR/Completion Report with FUR re Special Release on CMO

10. Division Press Corps Organization

11. Operational Use of RBS and CMO ABS

12. DPAO – Information Support Program of Action

13. Accomplishment Reports

Additional Requirement for S3 of Units:

1. Yearly In-service and Service Training Program (In-Service, USTP,

Marksmanship) submitted to OG8, PA (Current and Previous Year)
2. Annual Accomplishment Report on Training (In-Service, USTP,
Marksmanship and In-House)

3. Student vs Quota ratio for In-service, Marksmanship and In-House

Training

4. List of personnel who took Career & Specialization Courses

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 5. Utilization of HPA Downloaded Travel Funds for students taking
career/specialization courses

Additional Requirements for Financial Management:

1. Unit APB (Current and Previous Year)

2. Status of Funds (APB) by Unit & by Quarter

3. Status of Funds (Special Releases) by Unit & by Quarter

4. Status / Disposition of Trust Receipts

5. Un-programmed Activities that were funded by MOOE

Requirements for GAD:

1. GAD Plans and Budget (GPB)

2. APB

3. Quarterly Accomplishment Reports

4. Quarterly GAD Accomplishment Reports

5. All with complete attachment

Note: All documentary requirements should bear the signature of the authorized
signatories. Likewise, the data that should be made available should cover the
prescribed period (that is 3rd Qtr CY 2019 to 2nd Qtr CY 2020.
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