Cross Functional Requirements

Cross Functional Requirements: (MM-Module)

1. Once Purchase Requisition of the item is raised, the drawing must be able to be refer from the
PR/PO automatically (Ok)
2. OGP (Outward Gate Pass) Creation form (Under Feasibility Study)
3. PO & WO (Work Order) copy to be sent via e-mail to Vendor, Concerned MM & user dept.,
once the PO/WO is approved in system automatically (Captured in MM requirement)
4. Reminder mail is to be triggered automatically, once in a week to vendor, user for follow-up
once the due date for supply has been expired until the material is received & its inspection is
cleared in system. (Captured in MM requirement)

5. PO details report depicting type of payment-After receipt, Advance, LC (Letter of Credit) etc
6. A form for creation of LOI (Letter Of Intent) for OGP, with auto generated number & approval
hierarchy. (Captured in MM requirement)
7. Currently raw material receipt GRN is generated in Matman, This should be mapped in SAP.
(Captured in MM requirement)
8. MTN (Material Transfer Note) Process (To be discussed with MM)
9. The spares issued from stores will be accounted in cost center & can be interfaced to
equipment level on consumption by reversing the issue from cost center to equipment. (To
be discussed with MM) (Salem)
10. Vendor wise details of delayed supply, wrong supply, incomplete supplies over required
period (To be discussed with MM) (PP-2)
11. Material overdue intimation through email to end user (To be discussed with MM) (Vasind)
12. Control over item codification system, with drop down menu for type of item, once entry is
done, the other specs of relevant item entered should be populated over screen which are the
mandatory details. (To be discussed with MM) (PP-1)
13. In single move order their should be option for justification to each line item (To be discussed
with MM) (CMD)
14. Purchase Requisition needs to be prioritized. (To be discussed with MM) (Coke Oven)
15. The OP-STR (Sub-store stock) issue responsibility is presently with Central Store, same
should be given to user only (To be discussed with MM) (CRM)
16. Materials reverse responsibility to be given to user, only for Sub-Stores stock cases. This is
required since sometimes material is transferred and issued in oracle but not sent to unit (To be
discussed with MM) (CRM)
17. Once move order is confirmed & transferred to sub-store stock, system will not provide
location of material where it was previously stored, In case of misplacement of any item, its
traceability is difficult, so a report is to be configured so that old storage locations can be traced.
(To be discussed with MM) (CRM)

Reports:

1. Pending GRN (Goods Receipt Note) Report with days (Captured in MM requirement)
2. SIE report (Captured in MM requirement)
3. Binning Report (Captured in MM requirement)
4. Rejected material report(Captured in MM requirement)
5. Pending OGP list (Currently outside system)
6. Monthly inventory report (Comparative) (Department wise)
7. Inventory aging report (Captured in MM requirement)
8. Indent to PO / WO report with vendor detail (Captured in MM requirement)
9. Sub inventory stock report (Captured in MM requirement)
10. Vendor & contractor details, categorized
11. Pending FRF(Financial Requisition Form) report (Captured in MM requirement)
12. LC status report, as per request (Captured in MM requirement)
13. Supplier & contractor payment status report (Discussion with management)
14. Insurance Item details(Captured in MM requirement)
15. Warranty tracking (To be discussed with MM) (Vasind)
16. Shelf life tracking (To be discussed with MM) (Vasind)
17. Billing through system (To be discussed with MM) (Vasind)
18. Lead time analysis (To be discussed with MM) (Vasind)
19. Asset management/disposal (To be discussed with MM) (Vasind)

Cross Functional Requirements: (CO-Module)

1. Budget-Allocation, Distribution, Consumption & Balance report, as per the cost centre.
2. Budget detail report, cost centre wise, depicting-transfer among cost centers or Tasks,
consumption & balance available
3. Average internal & external labor cost.
Notes:
 Planned Vs Actual budget allocation and comparison can be done against cost
centers. However budget availability control and transfer between cost centers is
not available.(Kishor to check feasibility of transfer between cost centers )
 All the above can be achieved through WBSe under PS-Module.

Cross Functional Requirements: (FI-Module)

1. Running budget daily basis, Distribution of the same for other related department (like
CIC, MPPG….) (To be discussed with FI team) (PP-2)

2. Budget header wise consumption report (To be discussed with FI team) (RMHS)
3. In SAP maintenance orders their should be manual entry field rate of petty cash type
items (To be discussed with FI team) (CMD)
4. Financial Requisition Form (FRF) status report (To be discussed with FI team) (CRM)

Cross Functional Requirements: (PS-Module)

1. Budget tracking against every task for every department (To be discussed with PS team)
(RMHS)
2. Fulfillment of ROI after completion of capital scheme (To be discussed with PS team)
(RMHS)
3. Material transfer from project & revenue their should be flexibility (To be discussed with PS
team) (CMD)
Cross Functional Requirements: (PP-Module)
1. The number of heats processed by an equipment / furnace (converters etc.) is to be
interfaced from the current L3 system (HTS, may be via SAP-PP) for heat based
maintenance (counter based). (To be discussed with PP team) (Refractory)
2. Operation maintenance (Carried out by operational personnel) activities to be covered in
SAP-PP. (To be discussed with PP team) (SMS-1&2)
3. Re-ladle & purging plug failure to be captured (To be discussed with QM team)
(Refractory)

Cross Functional Requirements: (QM-Module)

1. Inspection to be done at vendor’s site by external agency (To be discussed with QM team)
(Refractory)