Attachment A

TESDA System for TVET Accreditation and Recognition

(STAR) Program

Coding structure in naming and categorizing digitized STAR Program Supporting

Documents and Evidences
STAR Program Document Codes

SEQUENCE MAJOR SUB SUPPORTING

DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE

1 GVM 1.A Vision and mission statement VMS

Institutional Development Plan

2 GVM 1.A IDP
Business plan

3 GVM 1.A Strategic plan STRATPLAN

4 GVM 1.A Operational plan OP

Website and Newsletter indicating
5 GVM 1.A the TVI mission, vision, goals and WEBNEWS
objectives
Visual representation of TVI vision,
6 GVM 1.A mission, goals and objectives TVIVMGOVISUAL
within the premises of the TVI

7 GVM 1.A Program Operational plan PROGOP

8 GVM 1.A Program Performance indicators PROGPERFORMIND

Website and Newsletter or any

publication indicating the program
9 GVM 1.A PROGPUB
mission, vision, goals and
objectives
Visual representation of program
vision, mission, goals and
10 GVM 1.A PRGVMGOPHOTO
objectives within the premises of
the TVI
Quality standards/framework used
11 GVM 1.B QUASTAT
to develop QMS

12 GVM 1.B Program goals/objectives PROGGO

Documented quality system

13 GVM 1.B QMSMAINTAIN
maintenance procedures
Quality system maintenance
14 GVM 1.B schedule (included in institutional QMSMAINSCHED
operation plan)
Reports and outcomes of Quality
15 GVM 1.B QMSREVIEW
systems reviews/self-assessments
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE

16 GVM 1.B Results of Internal quality audit IQA

Feedback from stakeholders on

17 GVM 1.B FEEDBACK
program implementation
QMS certification from a 3rd party
18 GVM 1.C QMSCERTIFY
accrediting body

Documented procedure for

19 GVM 1.C QMSCURDEV
curriculum development and review

Documented procedure for

20 GVM 1.C QMSPROGMONITOR
program monitoring and evaluation
Designation of personnel involved
21 GVM 1.C QMSPERSON
in QMS
Results of TNA and Training
22 GVM 1.C TNA
Effectiveness
File 201 of personnel involved in
23 GVM 1.C F201QMS
QMS
24 GVM 1.C Quality Policy QUALIPOL
25 GVM 1.C Quality Objectives QUALIOBJ

26 GVM 1.C QMS Structure QMSSTRUCT

27 GVM 1.C Flow charts of core processes COREPROCFLOW

Customer feedback mechanism
28 GVM 1.C FEEDMECH
and analysis
29 GVM 1.C ISO - Seven quality principles ISO7QP
Clearly defined accountabilities
30 GVM 1.C related to meeting TESDA TESDAACCOUNT
requirements
31 GVM 1.C Risk management plan RMP
Posting of citizen’s charter for
32 GVM 1.C CITIZEN
government training providers
Posting of other programs for non-
33 GVM 1.C SERVICEPOST
government training providers
Budget allocation and expenditure
34 GVM 1.C BUDGETEXP
report

35 GVM 1.C Report on client satisfaction CLIENTSAT

Updated Organizational structure

36 GVM 1.C ORGSTRUCT
and functions
Updates list of personnel and their
37 GVM 1.C F201
qualifications (201 File)
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE
Quality manual or equivalent (Note
that the 2015 version does not
38 GVM 1.C require a quality manual. There is QMS
more leeway in the documentation
of the QMS)
Qualification Standards of Faculty
39 GVM 1.C QUALISTANFS
and Staff
Compliance Audit reports (internal
40 GVM 1.C CAR
and external)
MIS 03-02 report stamped received
41 GVM 1.C MIS0302
by PO/DO
42 GVM 1.C T2MIS T2MIS
Registry of Workers Assessed and
43 GVM 1.C RWAC
Certified (RWAC)
Profile of key personnel meet fit
44 GVM 1.D PROFPER
and proper requirement
Professional development
45 GVM 1.D requirements for teaching and non- PROFREQ
teaching staff
46 GVM 1.D Training needs assessment TNA
47 GVM 1.D Approved staff development plan SDP
Documented Quality System on
48 GVM 1.D QMSDP
Staff Development
Functioning Quality
49 GVM 1.D Management/Staff Development QMSDT
Team
50 GVM 1.D Post evaluation Training document POSTEVALTD
Total number of employees vs list
51 GVM 1.D of employees that attended TRAINSTAT
trainings
Re-entry plan of employees who
52 GVM 1.D REENTRY
attended the SDP
Monitoring/Implementation of re-
53 GVM 1.D entry plans (target vs actual REENTRYMON
schedule)
Adoption/Utilization of green
technologies/practices i.e.
54 GVM 1.E GREENTECH
company wide waste management,
cost-efficient power resources , etc.
Financial impact of green
55 GVM 1.E practices/technologies GREENTECHFIN
implemented
Environmental or resource
conservation impact of green
56 GVM 1.E GREENTECHIMPACT
practices/technologies
implemented
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE
Implemented Innovations with
57 GVM 1.E GREENTECHINNOV
greening impact
Use of biodegradable supplies and
58 GVM 1.E BIOSUPPLY
materials
Integration of environment-friendly
59 GVM 1.E learning elements in the curricula GREENTECHCURR
applicable to the program
Special program specific greening
60 GVM 1.E GREENTECHPROG
practices/technologies
Pictures of Green TVET
61 GVM 1.E GREENTECHPHOTO
improvements/ innovations
Certificate of trainer’s attendance
62 GVM 1.E on any training program in Green GREENTVETCERT
TVET
63 GVM 1.E Learning materials on Green TVET GREENTVETLM
64 GVM 1.F Results of Internal quality audit IQA
Financial Report/Statement for the
65 GVM 1.F FINREP
last three (3) years
66 GVM 1.F Program and Budgeting Plan PROGBUDGET
67 GVM 1.F Financial Annual/Operational Plan FINOP
68 GVM 1.F Monitoring and Evaluation Report EVALREP
69 GVM 1.F Annual Report ANNUALREP
70 GVM 1.F Program Completion Report PROGCOMPLETE
Competency-Based Curriculum
71 CPD 2.A.1 CBC
(CBC)
Competency-Based Learning
72 CPD 2.A.1 CBLM
Materials (CBLM)
73 CPD 2.A.1 Session Plan SESSION
74 CPD 2.A.1 Training Activity Matrix TRAINACTMAT
75 CPD 2.A.1 Institutional Assessment Tools INSTASSESS
76 CPD 2.A.1 Achievement Chart ACHIEVCHRT
77 CPD 2.A.1 Progress Chart PROGCHRT
78 CPD 2.A.1 Learner’s Record Book (LRB) LRB
Documented procedure for
79 CPD 2.A.2 QSCURDEV
curriculum development and review
80 CPD 2.A.2 Financial Annual/Operational Plan FINOP
Consultation report by providers
81 CPD 2.A.2 with industry and/or community CONSULT
representatives
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE
Justification for revisions in scope
for CBC (if applicable) such as:
Alignment to National Policy or
82 CPD 2.A.2 changes in Institutional mission, JUSTREEVCBC
vision, thrust areas, teaching and
learning, social responsibilities and
employment policies
83 CPD 2.A.2 Copy of old and revised curricula OLDCBC
84 CPD 2.A.2 Bench marking findings report BENCHMARK
85 CPD 2.A.2 Labor Market Information (LMI) LMI
86 CPD 2.A.2 Result of Institutional Survey INSTSURVEY
87 CPD 2.A.2 Regional Development Plan RDP
Documented study/research on
88 CPD 2.A.2 CBCSTUD
CBC
89 CPD 2.B.1 Training needs assessment TNA
Competency-Based Curriculum
90 CPD 2.B.1 CBC
(CBC)
Competency-Based Learning
91 CPD 2.B.1 CBLM
Materials (CBLM)
92 CPD 2.B.1 Session Plan SESPL
93 CPD 2.B.1 Training Activity Matrix TRAINACT
94 CPD 2.B.1 Achievement Chart ACHIEVCHRT
95 CPD 2.B.1 Progress Chart PROGCHRT
96 CPD 2.B.1 Learner’s Record Book (LRB) LRB
97 CPD 2.B.1 Training Regulations TR
98 CPD 2.B.1 Rating sheets RATE
99 CPD 2.B.2 Institutional Assessment Tools INSTASSESS
100 CPD 2.B.2 Training calendar TRAINCAL
101 CPD 2.B.2 Assessment schedule SCHEDASS
102 CPD 2.B.2 Evidence plan EVIPLAN
103 CPD 2.B.2 Institutional assessment results INSTASSESSRES
Actual conduct of assessment
104 CPD 2.B.2 ASSESSREC
records/reports
105 CPD 2.B.2 Result of validation or moderation VALIDRES
MIS 03-02 report stamped received
106 CPD 2.C.1 MIS0302
by PO/DO
Registry of Workers Assessed and
107 CPD 2.C.1 RWAC
Certified (RWAC)
108 CPD 2.C.1 Training Activity Matrix TRAINACT
109 CPD 2.C.1 Progress Chart PROGCHRT
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE
110 CPD 2.C.1 Learner’s Record Book (LRB) LRB
111 CPD 2.C.1 Training calendar TRAINCAL
112 CPD 2.C.1 Institutional assessment results INSTASSESSRES
113 CPD 2.C.1 Attendance sheet for Training ATTENDTRAIN
Certificate of Trainer’s
114 CPD 2.C.2 CERTTM2
Methodology (TM) Level II
Certificate of Competency (COC) in
115 CPD 2.C.2 Trainer’s Methodology (TM) Level COCTM2
II
List of Instructional materials
116 CPD 2.C.3 purchased, developed, and utilized INSTRUCTIONMATDEV
within the year
List of instructional materials INSTRUCTIONMATRAI
117 CPD 2.C.3
developed by trainers NER
Actual Instructional materials
118 CPD 2.C.3 INSTRUCTIONAVAIL
available
119 CPD 2.C.3 Availability of e-books EBOOK
Sample audio-video ; multi-media
120 CPD 2.C.4 materials; (e.g. instructional video; AVR
simulators, mock-ups)
Competency-Based Curriculum
121 CPD 2.C.5 CBC
(CBC)
Competency-Based Learning
122 CPD 2.C.5 CBLM
Materials (CBLM)
123 CPD 2.C.5 Session Plan SESPL
124 CPD 2.C.5 Institutional Assessment Tools INSTASSESS
125 CPD 2.C.5 Progress Chart PRGCHRT
126 CPD 2.C.5 Institutional assessment results INSTASSESSRES
Competency-Based Curriculum
127 CPD 2.C.6 CBC
(CBC)
Competency-Based Learning
128 CPD 2.C.6 CBLM
Materials (CBLM)
129 CPD 2.C.6 Session Plan SESPL
130 CPD 2.C.6 Training Activity Matrix TRAINACMAT
131 CPD 2.C.6 Progress Chart PRGCHRT
132 CPD 2.C.6 Learner’s Record Book (LRB) LRB
133 CPD 2.C.6 Institutional assessment results INSTASSESSRES
134 CPD 2.C.6 Observation Report OBSERV
135 CPD 2.C.6 Program Evaluation Result PROGEVALRES
Competency-Based Learning
136 CPD 2.C.7 CBLM
Materials (CBLM)
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE
Competency-Based Learning
137 CPD 2.C.8 CBLM
Materials (CBLM)
138 CPD 2.C.9 Progress Chart PRGCHRT
139 CPD 2.C.9 Learner’s Record Book (LRB) LRB
140 CPD 2.C.9 Institutional assessment results INSTASSRES
Policies/procedures and processes
141 CPD 2.C.9 that align with the TESDA’s RPLQM
arrangements for RPL
Information is provided to
142 CPD 2.C.9 stakeholders about recognition INFORPL
processes and requirements
143 CPD 2.C.9 Availability of RPL Instrument RPLINST
144 CPD 2.C.9 Self-Assessment Guide SAG
Certificate of Achievement related
145 CPD 2.C.9 CERTRPL
to RPL
146 CPD 2.C.10 Results of Internal quality audit IQA
Document on the appointment of
assigned officials/personnel and
147 CPD 2.C.10 PROGEVALPER
their responsibility in the conduct of
program evaluation
Plans for review of program design
148 CPD 2.C.10 PLANPRDES
and delivery
Summary and analysis of
149 CPD 2.C.10 EVALRESANL
evaluation result
Prepared Program
150 CPD 2.C.10 Implementation/Improvement PROGIMPLAN
Action Plans
Documents showing preventive/
151 CPD 2.C.10 CARPROG
corrective actions undertaken
Pictures of improvements/
152 CPD 2.C.10 innovations based on Evaluation PROGINNOV
results
Comparative analysis of program
153 CPD 2.C.10 CFOMPEVALRESANL
evaluation results
Minutes of meeting, Program
development and review,
154 CPD 2.C.10 Evidences of follow through MINPROGDEV
addressing recommendations and
results
Procedures for program monitoring
155 CPD 2.C.10 PROGEVALPROC
and evaluation
Competency-Based Learning
156 CPD 2.D.1 CBLM
Materials (CBLM)
157 CPD 2.D.1 Session Plan SESPL
158 CPD 2.D.1 Progress Chart PRGCHRT
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE
Workshop lay-out and result of on-
159 CPD 2.D.1 WORKLAY
site evaluation:
160 CPD 2.D.1 Signages/labelling SIGN
Compliance Audit reports (internal
161 CPD 2.D.2 CAR
and external)
162 CPD 2.D.2 Maintenance plan MAINPLAN
Evidence of maintenance plan
163 CPD 2.D.2 MAINIMP
implementation/status report
164 CPD 2.D.2 Maintenance schedule MAINSCHED
Equipment maintenance and
165 CPD 2.D.2 MAINEQUIP
calibration schedule
166 CPD 2.D.2 Housekeeping schedule HKSCHED
Documented evidence of
167 CPD 2.D.2 inspection, maintenance, repair, EVIDINSP
and calibration
Office Order of designation for tool
168 CPD 2.D.2 TOOLKEEPORDER
keeper/laboratory technician
Outsourcing contract, if applicable
169 CPD 2.D.2 for tool keeper/laboratory TOOLKEEPOUTCON
technician
Tool keeper/Laboratory technician
170 CPD 2.D.2 TOOLKEEPCON
Contract of Service
Certificate of training related to tool
171 CPD 2.D.2 TOOLKEEPTRAIN
keeping
Certification of experience for tool
172 CPD 2.D.2 TOOLKEEPEXP
keeper/laboratory technician
Documented policy and procedure
173 CPD 2.D.2 BORROWPROD
in borrowing tools/ equipment
Borrower’s slip/ logbook on
174 CPD 2.D.2 BORROWSLIP
borrowing
Inventory report on the list of tools,
175 CPD 2.D.2 INVENTORYTEF
equipment, and facilities
Training regulations on Tools &
176 CPD 2.D.2 TRTEPROV
equipment provisioning
177 CPD 2.D.3 5S posters 5SPOS
178 CPD 2.D.3 Signages 5SSIGN
179 CPD 2.D.3 5S implementation schedule 5SIMPLAN
180 CPD 2.D.3 5S orientation/ seminar attended 5SORIENT
181 CPD 2.D.3 5S checklist 5SCHECK
182 CPD 2.D.3 5S action plan 5SACT
Memorandum of Understanding
183 SS 3.A (MOU) for community outreach and OUTEXTMOU
extension programs
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE
Memorandum of Agreement (MOA)
184 SS 3.A community outreach and extension OUTEXTMOA
programs
Narrative reports community
185 SS 3.A OUTEXTNARRATIVE
outreach and extension programs
Documentation on the
implementation of programs which
186 SS 3.A OUTEXTDOCS
included descriptions, objectives,
pictures, etc.
Results of surveys, consultations,
187 SS 3.A meeting with local industry and OUTEXTSURVEY
community representatives
Feedback from program-related
188 SS 3.A exteion/community outreach OUTEXTFEEDBACK
program beneficiaries
Research study and documentation
189 SS 3.B of implemented research/ research RESRCH
results
190 SS 3.B Technical research TECHRES
191 SS 3.C Documentation of innovations INNOVATE
192 SS 3.D Aptitude Test being used APTEST
193 SS 3.D Graduates Tracer System GRADTRACE
Documentation of other career
194 SS 3.D CAREERGUIDE
guidance activities implemented
195 SS 3.D List of Active Industry Partner/s INDPARTAC
Contract, Memorandum of
196 SS 3.D Agreement (MOA) (active/valid) for MOAOJT
OJT/DTS
Training Agreement between
197 SS 3.D TRAININDUS
students and industry
198 SS 3.D Established criteria in partnership CRIPART
Training Plan, Student Logbook or
199 SS 3.D TRAINPLAN
similar documents
Contract, MOA (active/valid) or
200 SS 3.D similar documents for employment EMPLOYMOA
services
201 SS 3.D Participation in Job fairs JOBFAIR
Documentation of Income
202 SS 3.E IGP
Generating Programs (IGPs)
203 SS 3.E Annual financial report for IGP FINREPIGP
204 SS 3.E Ledger IGPLEDGER
Proof of payment of services
205 SS 3.E IGPPAY
(honoraria, allowance, S&M)
Contract, MOA with any financing
206 SS 3.E IGPMOA
institution or similar documents
SEQUENCE MAJOR SUB SUPPORTING
DOCUMENT CODE
NUMBER CRITERION CRITERION DOCUMENTS/EVIDENCE
207 SS 3.E Loan agreement LOANAGREE
Documented activities regarding
208 SS 3.E LOANDOC
loan/financial assistance
Operational Plan/Action Plan
elation to Gender Sensitivity and
209 SS 3.F PWDGENSENOP
Development and Persons With
Disabilities
Schedule of Activities elation to
Gender Sensitivity and
210 SS 3.F PWDGENSENACTS
Development and Persons With
Disabilities
Documentation of activities
conducted in relation to Gender
211 SS 3.F PWDGENSENACT
Sensitivity and Development and
Persons With Disabilities
212 SS 3.F Photos of Toilets for PWDs PWDCR
213 SS 3.F Ramps for PWDs RAMPWD
214 SS 3.F Drop off areas for PWDs PWDDROP
215 SS 3.F Waiting areas for PWDs PWDWAIT
216 SS 3.F Visible signages for PWDs PWDSIGN
Directional tactile in appropriate
217 SS 3.F PWDTACTILE
areas for PWDs
MIS 03-02 report stamped received
218 PPM 4.A MIS0302
by PO/DO
MIS 03-02 report stamped received
219 PPM 4.B MIS0302
by PO/DO
220 PPM 4.B T2MIS T2MIS
Registry of Workers Assessed and
221 PPM 4.B RWAC
Certified (RWAC)
222 PPM 4.B Attendance Sheet for Assessment ASSATTEND
MIS 03-02 report stamped received
223 PPM 4.C MIS0302
by PO/DO
Registry of Workers Assessed and
224 PPM 4.C RWAC
Certified (RWAC)
MIS 03-02 report stamped received
225 PPM 4.D MIS0302
by PO/DO
226 PPM 4.D Tracer questionnaire TRACEFORM
227 PPM 4.D Tracer study report TRACEREP
Latest Employment/Status Report
228 PPM 4.D REPEMPLOY
of TVET Graduates
Certificate of Employment issued
229 PPM 4.D CERTEMPLOY
by the employer
230 PPM 4.E Skills Competition awards received SKILLSAWARDS