Instructor’s Manual

BUSINESS DRIVEN TECHNOLOGY PLUG-IN T12 – CREATING GANTT

CHARTS WITH EXCEL AND MICROSOFT PROJECT

LEARNING OUTCOMES
1. Explain what a Gantt Chart is.
A Gantt Chart is a standard format for displaying project schedule information by listing project
activities and their corresponding start and finish dates in a calendar format.

2. Describe the main steps involved in creating a Gantt Chart using Excel.
The main steps involved in creating a Gantt Chart in Excel are:
1. Start with a new workbook and enter the task data.
2. Create a stacked horizontal bar chart.
3. Select the data; right mouse click anywhere inside the blank chart, then choose Select Data.
4. Add legend entries (series); as many as is needed.
5. Edit the labels.
6. Remove the chart's legend.
7. Remove start data series.
8. Reverse the order of the y-axis labels.
9. Adjust the date range as necessary.

3. Describe the main steps involved in creating a Gantt Chart using Microsoft Project.
The main steps involved in creating a Gantt Chart using Microsoft Project are:
1. Create a project file.
2. Enter project information, such as start date.
3. Enter tasks, such as typing the name of the task in the Task Name field.
4. Organize tasks into an outline by indenting subtasks.
5. Add supplementary information to tasks such as notes.
6. Set task durations.
7. Identify dependencies, or the relationships, among tasks.
8. Schedule certain tasks to achieve specific dates when necessary.
9. Creating milestones in your schedule
10. Add resources, such as people or equipment , materials, and cost items

EXTENDING THE CORE MATERIAL

 About Gantt Charts - http://www.ganttchart.com/
 YouTube - Making a Gantt Chart with Excel - www.youtube.com/watch?v=CW_wGSFavTc
 Project 2007 Help and How-to - http://office.microsoft.com/en-us/project/FX100649011033.aspx?
CTT=96&Origin=CL100627011033

MAKING BUSINESS DECISIONS

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1. Web Site Development Project

Project Purpose:

Solution: Review T12_WebSite_Solution.mpp for a possible solution, including duration estimates,

cost information, and human resource information for the project.

Below is a possible Gantt chart for this exercise showing the duration estimates, predecessors, and
resource assignments. Dates, durations, and resource names will obviously vary.

2. Software Training Project

Project Purpose:

Solution: Review T12_SoftwareTraining_Solution.mpp. A possible solution, including duration

estimates, cost information, and human resource information for the project is provided.

Below is a possible Gantt chart for this exercise showing the duration estimates, and predecessors.
The resources and some fixed cost have been entered in this file, but allocations have not been made.

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APPLY YOUR KNOWLEDGE

PROJECT 7: Time Management

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