FAKULTI SAINS PENTADBIRAN DAN PENGAJIAN POLISI

UNIVERSITI TEKNOLOGI MARA

GUIDELINES FOR PRACTICAL TRAINING REPORT ADS 667/ADM 665 (20%)

Here are some of the important guidelines with regard to your practical training report

Your practical training report should have among others:-

a) Declaration Form

b) Acknowledgement

c) Table of Content

d) Chapter 1
Introduction of the organization

Include among others:

 the background of the organization
 objectives, and company policy or organisation policy, mission and vision of
the organization
 organization structure, core business of the organization
 industrial training objectives and scope.

(Suggested no of pages: 3-5 pages)

e) Chapter 2
Demonstrates technical knowledge/activities experienced by the students
during the practical training and relate theory with activity in terms of:
 Teamwork
 Decision making
 Society/Organization

(Suggested no of pages: 12-18 pages)

f) Chapter 3
Recommendation/Conclusion/Idea/Problem Solving
 Report any problem encountered throughout the Industrial Training
 Provide solution for improvement
 Summary of discussion for all chapters. Students need to provide clear and
solid conclusion that reflects activities done during Industrial Training.
 Explain on how the Industrial Training meets the objective

(Suggested no of pages: 5-7 pages)

g) Appendixes

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 PRACTICAL TRAINING REPORT FORMAT

A. GENERAL INFORMATION

Final report must be prepared and typed clearly. Writing format must be standardized
based on the given format given.

1. Font type and Size

Use Arial, 11

2. Spacing

Report must be typed in 1.5 spacing. The main section (chapter) must begin on a
new page.

3. Reference

Not part of pagination.

All references must be relevant, cited and placed after the final chapter of the report.

Use APA format.

4. Paging (Chapter 1-3)

Min 20 pages

Max 30 pages

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APPENDIX

SCOPE OF TASK

To ensure that the training is of benefit, student is advised to make effective use of his/her
time in the organisation. This is especially important as student may be allocated to only one
department or shuffled to different departments for multi-tasking experience. The list below
provided an outline of the areas in which University and Faculty expects practical training to
be provided and achieved.

No Section/Task Types of Job (BAS) Types of Job (BCA)

1 Services  Leave application  Leave application
process process
 Retirement process  Retirement process
 Legal procedures  Legal procedures relating
relating to employment to employment matters
matters  Disciplinary action
 Disciplinary action process
process  Promotion process
 Promotion process  Documentation
 Documentation
2 Administration  Office administration  Office administration
 File management  File management
 Process flow  Process flow
3 Financial  Recording of financial  Recording of financial
flow flow
 Budgetary process  Budgetary process
 Audit  Audit
 Preparation of financial  Preparation of financial
reports reports
4 Personnel  Personnel recruitment  Personnel recruitment
and and
appointment/selection appointment/selection
process process
 Personnel interview  Personnel interview
 Personnel training and  Personnel training and
development development
5 Meetings  Preparation before and  Meetings-preparation for
during meeting meetings, duties during
 Preparation minutes of and after meetings
meetings  Companies Commission
 Correspondence to of Malaysia (CCM) –
convene meetings lodgement of documents,
 Conduct of meetings searches
 Preparation of documents
 Stamping
 Commission for Oaths
 Share registration
 Registers
6 Counter  Ethics of counter  Ethics of counter services
services services  Counter administration
 Counter administration

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7 Data processing  Information technology
unit administration
 Software application
8 Marketing  Client management
 Marketing management
 Advertisement
9 Outdoor task  Visit to the operational
location
 Visit to the project site
 Research
 Organisational program
management
10 Public relation  Organisational PR
Events
 Matters relating
protocol
 Matters relating to public
needs
 Information technology
unit administration
 Software application
 Client management
 Marketing management
 Advertisement
 Visit to the operational
location
 Visit to the project site
 Research
 Organisational program
management
 Organisational PR Events
 Matters relating to
to protocol
 Matters relating to public
needs

Table 1: Example of task related with practical training activities.

*Notes: The list is only a guide. The students may receive a different task during their
practical training. Should this happen they are allow to modify their scope of task whichever
are necessary and suitable.