CONFIDENTIAL 1 LG/APR 2019/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 1

Instructions

 Write an email of about 200 words to your manager, summarising the key
decisions based on the four aspects of your discussion.
 One mark will be deducted if your email exceeds 210 words.
 You are given thirty (30) minutes to write the email.
 Include a subject line in your email.
 Begin your email with ‘Dear …’
 Submit the notes taken during the discussion with the email.

SITUATION

Working together for a common good is one way to strengthen relationships among co-
workers. The chief executive officer has appointed you and some colleagues to plan a
programme to gather co-workers to help raise funds for a local school. Have a discussion on
the following aspects:

 suitable date(s), venue for the programme and its objectives

 suitable activities for the programme
 selection criteria for the appropriate school
 setting up committees and defining their duties

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL

CONFIDENTIAL 2 LG/APR 2019/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 2

Instructions

 Write an email of about 200 words to your manager, summarising the key
decisions based on the four aspects of your discussion.
 One mark will be deducted if your email exceeds 210 words.
 You are given thirty (30) minutes to write the email.
 Include a subject line in your email.
 Begin your email with ‘Dear …’
 Submit the notes taken during the discussion with the email.

SITUATION

The office is burdened with too many ad-hoc programmes and staff have complained of
increased work pressure. The head of Human Resource has requested that you and a few of
your colleagues set up a recreation room to help staff de-stress for better general well-being.
Have a discussion on the following aspects:

 suitable venue for the recreation room and ways to decorate it

 types of recreational activities to be carried out
 budget and promotion of the activities to the staff
 setting up committees and defining their duties

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL

CONFIDENTIAL 3 LG/APR 2019/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 3

Instructions

 Write an email of about 200 words to your manager, summarising the key
decisions based on the four aspects of your discussion.
 One mark will be deducted if your email exceeds 210 words.
 You are given thirty (30) minutes to write the email.
 Include a subject line in your email.
 Begin your email with ‘Dear …’
 Submit the notes taken during the discussion with the email.

SITUATION

Your company plans to hold a social gathering in two months’ time to enable staff from
various departments in the company to get together to know each other better. Your general
manager has asked you and a few colleagues to plan the event. Have a discussion on the
following aspects:

 objectives, venue, suitable date and duration of the event

 suitable activities to encourage bonding among co-workers
 budget and promotion of the event to the staff
 committees and duties for staff to help run the event

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL

CONFIDENTIAL 4 LG/APR 2019/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 4
(This situation is for a group of five.)

Instructions

 Write an email of about 200 words to your manager, summarising the key
decisions based on the five aspects of your discussion.
 One mark will be deducted if your email exceeds 210 words.
 You are given thirty (30) minutes to write the email.
 Include a subject line in your email.
 Begin your email with ‘Dear …’
 Submit the notes taken during the discussion with the email.

SITUATION

Your company is experiencing a decline in sales of products/services lately due to increased

competition. Your head of department has asked you and a few colleagues to plan a
workshop to help improve sales and productivity. Have a discussion on the following
aspects:

 objectives, venue, suitable date and duration of the workshop

 topics and trainers for the workshop
 funding and budgeting for the workshop
 setting up committees and defining their duties

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL

CONFIDENTIAL 5 LG/APR 2019/ELC650

Project Planning Email (Individual work – 20%)

WRITING SITUATION 5
(This situation is for a group of five.)

Instructions

 Write an email of about 200 words to your manager, summarising the key
decisions based on the five aspects of your discussion.
 One mark will be deducted if your email exceeds 210 words.
 You are given thirty (30) minutes to write the email.
 Include a subject line in your email.
 Begin your email with ‘Dear …’
 Submit the notes taken during the discussion with the email.

SITUATION

In conjunction with World Blood Donor Day held in June annually, your head of department
has asked you and a few of your colleagues to plan a blood donation drive at the
organisation to encourage staff to donate blood. Have a discussion on the following aspects:

 objectives, date and duration of the blood donation drive

 strategies to encourage staff to donate blood
 selection of the relevant bodies to be part of the blood donation drive
 budget and promotion of the blood donation drive
 committees and duties for staff to help run the blood donation drive

END OF QUESTION PAPER

© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL