Handbook 2020 PDF

PUPIL’S HANDBOOK
ABOUT THE COVER
The cover exemplifies #YesWeCan as XUGS’ direction this school year.

The different elements hold a significant symbolism to encapsulate the
theme. Green is a reminder that we must remain committed in protecting
our Mother Earth and the community while red, orange, and yellow
reinforce the commitment towards culture appreciation, nationalism,
patriotism, and respect for individuality and commonality.
The core figure in the illustration is the successful completion of the

puzzle. It symbolizes the myriad challenges that XUGS faces during this
pandemic that caused tremendous adjustments and paradigm shift
among the members of the community. The conscious efforts made by
the school and all its stakeholders connected the four letters XUGS which
directly translates as Xavier University (Ateneo de Cagayan) Grade
School. Apart from that, the XUGS acronym has also a special meaning
of this year's context. Each quadrant is a representation of the following
characteristics with the hope to be imbibed by all members of the
community - to become more resilient in these trying times.
Xenial. This quadrant highlights the need to be more friendly and loving to
people who will come to XUGS to access the quality of education that pursues
excellence. Everyone is welcomed regardless of religion, race, culture, and
gender. Many seek for opportunities to be taught by Jesuit Education and
XUGS provides this platform - a more inclusive and safe haven for learners.
It promotes Christ-Centeredness, Cultural Integration, and Compassion.
Updated. This quadrant emphasizes that XUGS has remained abreast with
the latest technology, and pedagogy in education. Keeping abreast with these
technological advancements, innovations, and employing a pedagogy that is
tried and tested made XUGS to be the school of choice in Northern Mindanao.
It promotes Competence and Commitment.
Genuine. This quadrant manifests the kind of education XUGS promotes.

It is anchored on its mission-vision and hopes to instill authentic learning. It
aims to go to the very core of the learner and develops what is genuine in
him or her. XUGS believes that each learner is genuinely good and has all
the potentials. Hence, it promotes self-mastery and life-long learning among
its learners. It firmly believes that if one has self-mastery and life-skills, he or
she can be a person for and with others. It promotes Competence and
Compassion.
Service-oriented. This quadrant displays the quality of education XUGS

offers which makes it unique from all other schools. The Jesuit hallmark - cura
personalis (personal care) is evident. It does not only provide intellectual
milestones and opportunities but it also allows its learners to become more
socially aware and relevant. It believes that there is more in giving than
receiving. It also emphasizes that Jesus Christ is a friend and can be a model
of our lives. XUGS hopes that the learners will use their knowledge to be of
service to the poor, marginalized, oppressed, and discriminated. It promotes
Christ-Centeredness, Compassion, Commitment, and Competence.
When all these four quadrants are put together, XUGS can face and
overcome all the challenges with flying colors. XUGS believes that with unity,
there is strength, and with trust in God, anything is possible!
Indeed, #YesWeCan.
+Ad Majorem Dei Gloriam.
Words:
Kevin Gus T Torlao
Hilda J Gumanit
i
XAVIER UNIVERSITY SEAL
The shield is divided into three parts: two upper panels and a lower
triangle. The white crescent moon upside-down against a blue field is an
adoption of the arms of the castle and the family of St. Francis Xavier in
Navarre, except that the original red field signifying war has been changed
to the blue of peace. Blue also represents Our Lady, patroness of the
Philippines and of Xavier University (under the title of Immaculate
Conception).
The eagle, plume and book of St. John, the Evangelist against a red
field were the personal arms of the late Archbishop James T. G. Hayes S.J.
of Cagayan de Oro who founded the Ateneo de Cagayan in 1933. The
wolves-and-pot (lobos y olla) against a white field represents the family of
St. Ignatius of Loyola, founder of the Society of Jesus.
Superimposed at the center of the shield is a gold oval with the seal
of the Society of Jesus in red. The Jesuit seal consists of the first three letters
(IHS) of the name Jesus with a cross and the three nails to recall the passion
and death of Jesus.
The shield is placed against a gold field surrounded by two scrolls

forming a circle: XAVIER UNIVERSITY and the former name, ATENEO DE
CAGAYAN.
A smaller scroll below the shield gives the motto, Veritas Liberabit
Vos (The Truth Shall Make You Free). The foundation date of the Ateneo de
Cagayan is given above the shield, 1933.
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TABLE OF CONTENTS
Section Description No.
Foreword from the Principal 1

Life of St. Ignatius of Loyola 2
Life of St. Francis Xavier 3
Xavier University Vision and Mission Statement 4
Xavier University Basic Education Mission Statement 5
Profile of an XUGS Graduate 6
XUGS Core Values 9
History of Xavier University Grade School 11
XU Grade School Community 14
I GUIDELINES FOR SCHOOL LIFE 21

How You Learn 21
School Policies, Rules and Regulations 23
A General Guidelines 23
1. School Uniform 24
2. Identification Card 24
3. School Materials 25
4. Dress & Grooming Standards 25
5. Haircut and Accessories for Boys 26
6. Hair Care and Accessories for Girls 26
7. Punctuality 27
8. The Bell System 27
9. Attendance 37
10. Campus Leaves 38
11. Assigned Places, Off-Limit Areas, Play Areas 39
12. Curfew 41
13. Security of Personal Belongings 41
14. Lost and Founds Items 42
15. Items or School Materials Forgotten 42
16. Appointments 42
17. Permit-to-Stay 42
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B Specific Guidelines 43
1. Behavior 43
2. Outings / Field Trips/ Class Activity 44
3. Forms/ Letters to Parents 44
4. Cleanliness and Orderliness 45
5. Respect for Others 45
6. Courtesy 45
7. Helping Others 46
8. Recess 46
9. Behavior Inside the Canteen 47
II CODE OF DISCIPLINE 49
Disciplinary Sanctions and Penalties 50
A. Purpose of Penalties 50
B. Kinds of Penalties in General 50
C. Particular Kinds of Penalties Some Examples of the 50
Infractions that Deserve Disciplinary Sanctions
III ACADEMIC POLICIES 67

A. Homework 67
B. Short Quizzes and Seatwork 67
C. Mastery Test and Long Quizzes 67
D. Quarterly Examinations 68
E. Academic Dishonesty 68
F. Quarterly Grades or Marks 69
G. Grading System 70
1. Achievement Grade 70
2. Core Values Marks
3. Prefect’s Grade 75
4. Co-Curricular or Club Activities’ Grade 75
5. Kindergarten Grading System 75
H. Report Cards 76
I. Academic Review 76
J. Parent-Teacher Conference 77
K. Academic Warning 77
L. Academic Probation 77
M. Promotion and Retention 78
N. Process of Withdrawal from School 79
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IV HONORS AND AWARDS 81
A Academic Awards 81
1. Quarterly Honors 81
2. Year-End Award 82
3. Graduation Academic Awards 82
4. Subject Excellence Awards 85
5. Academic Related Awards 85
B Values Education Awards 85
C Other Awards 87
1. Leadership Award 87
2. Co-Curricular Activity Awards 87
D Guidelines in Selecting Academic and Values 88
Awards in Kindergarten Level
E Guidelines in Selecting Academic and Values 89
Awards in Nursery Level
V LIBRARY RULES AND REGULATIONS 90

A. Proper Use of Library 90
B. Borrowing Policies for Pupils 92
C. Proper Use of Books 92
D. Fines and Penalties 93
VI CO-CURRICULAR PROGRAM 95
VII FACILITIES AND SERVICES CENTER 103
VIII APPENDICES 114

Appendix A Prayers 114
Appendix B Xavier University Hymns 119
Appendix C XU Procedure on Suspension or 122
Cancellation of Classes
Appendix D Polystyrene (Styrofoam or Styrofor) 123
Appendix E Privacy Policy and Terms of Agreement 124
Appendix F Netiquette 129
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FOREWORD FROM THE PRINCIPAL
1
The Source of Charism of Jesuit Schools: Its Patron Saints
A. St. Ignatius of Loyola - Founder of the Society of Jesus
2
B. St. Francis Xavier – Patron Saint of Xavier University
3
XAVIER UNIVERSITY VISION AND MISSION STATEMENT
4
XAVIER UNIVERSITY BASIC EDUCATION MISSION STATEMENT
Xavier University Basic Education is an integral part of the Jesuit

educational apostolate, Catholic in its orientation, and Filipino in its
concerns.
We are a community composed of Jesuits, lay faculty, staff, parents,
and working together for the total education and formation of the young
particularly in Northern Mindanao.
We envision to develop conscientious servant leaders marked with
excellence, enriched with Filipino culture and heritage, concerned with
maintaining and preserving ecological balance and employing a pedagogy
that integrates Ignatian Spirituality in all phases of life at school, in the
community, nation, and the world.
We seek to form Christ-centered, competent, compassionate,
committed and culturally-integrated individuals who –
M manifest a firm belief in Christ as Friend and Model of our

lives;
A affirm to strive to be disciplined and critical yet open to new
ideas;
G gear to practice Cura Personalis and are capable of
transcending self-interest for the common good;
I ignite the passion for truth and justice in uplifting the plight
of the poor and work for the care and preservation of our
natural environment and
S show respect for our Filipino identity, culture, and tradition

and ready to serve our country.
Persons for others and with others, we believe that TRUTH frees us.
Veritas Liberabit Vos.
We, Xavier University Basic Education, dedicate the pursuit of MAGIS

as our way of life.
5
PROFILE OF AN XUGS GRADUATE
At his or her grade school graduation, the XUGS graduate has the
following characteristics:
CHRIST-CENTERED/RELIGIOUS. For those belonging to the

Roman Catholic Faith, he or she has acquired a basic knowledge of the
doctrines of his/her Catholic faith and is continuing to deepen his or her
faith anchored on making our Lord Jesus Christ as his or her Model and
Friend in obedience, truthfulness, simplicity and openness to what God
has in store for him or her. He or She must have completed his or her First
Communion, a regular communicant and is regularly availing of the
Sacrament of Reconciliation.
He or She must have already received the Sacrament of
Confirmation. He or She knows the basic Catechism of his or her Catholic
Faith. For a graduate belonging to the other religious denomination, he or
she is also deepening his or her knowledge of his or her own faith. A
graduate belonging to another religious denomination is invited to make
our Lord Jesus Christ as a Model and Friend.
COMPETENT. He or She has acquired a level of academic

competence characterized by mastery of the basic concepts and cognitive
skills at the level of complexity and sophistication commensurate to his or
her grade level and age in Christian Living Education (CLE), Language,
Reading, Mathematics, Science, Araling Panlipunan, Computer-Home
Economics and Livelihood Education (HELE), Music, Arts, Physical
Education and Health (MAPEH). He or She has acquired basic mastery of
the mathematical concepts and skills especially in manipulating
expressions in fractions, decimals and a facility in multiplying and dividing
one to two digit numbers mentally. He or She has acquired a facility in
reading and comprehension beyond the requirement of the grade six
level.
He or She is able to observe closely, make hypothesis, test
hypothesis, interpret data, and make generalizations and inferences. He
or she knows the basics of grammar, punctuations and construct
sentences and paragraphs in English and Filipino which are sensible and
grammatically correct. Appropriate to his or her age, he or she can
critically evaluate statements based on grammar and logical sense. He or
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She can do all these both verbally and in written form. The XUGS graduate
is exhibiting a certain degree of self-reliance and diligence academically.
LOVING AND SEEKING THE COMMON GOOD. He or She has

acquired a level of emotional maturity which is starting to extend beyond
himself or herself. He or She is starting to show care and concern for others
and of putting the common good as more important than his or her selfish
interests. He or She is noted for courtesy and respectfulness for everyone.
He or She has acquired a certain level of prudence and discretion which
makes him or her work well in a group. Above all, he or she is starting to be
conscious of his or her sexual identity and is starting to cope with the
difficulties related to this.
He or She has acquired a certain level of self-discipline. He or She
appreciated the value of orderliness and neatness and of doing things in a
systematic manner. He or She is starting to exhibit these values not because
of external rewards but because of internal motivation.
COMMITTED. He or She is familiar with the socio-economic issues

present in his or her community and is open for discussion on how these
concerns can be addressed properly. He or She is starting to show
consideration or concern for others especially the poor and the
underprivileged. Starting to be really conversant with the plight of the poor
and the underprivileged, he or she has been guided by his or her teachers
to view this reality with optimism – he or she knows that the solution is not
going to be fast and easy but with God’s grace and help, he or she can
contribute in whatever manner, probably in a limited way now as a pupil,
but possibly with more effectiveness as he or she finishes formal education
and start his or her career in life.
SEEKING TOTAL FORMATION. He or She has developed and is

continuing to develop himself or herself not only in terms of academics but
in other areas as well: in sports or physical education following the dictum
of “mens sana et corpore sano” (a sound mind in a sound body) in
awareness and appreciation of wide range of music, in the arts (visual
graphic and performing). This total humanistic formation continues to
stimulate him or her to become a truly mature individual with mature
religious belief and perspective.
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CULTURALLY INTEGRATED. At graduation, he or she has started
acquiring a deeper appreciation of his or her Filipino identity and is
appreciative of the achievements of our past and present national heroes.
He or She also cherishes the best Filipino culture and tradition. He or She
is starting to be aware of the need to love his or her country and of being
ready to serve his or her country at any moment when needed. He or She
knows that in order to be respected by other nationalities globally, he or
she has to love truly his or her community, region and country – the
Philippines.
OPEN FOR GROWTH. Believing that education is a life-long

process, the XUGS graduate is starting to take a more mature view of
learning as not only happening within the four walls of the classroom but
as one which is continuously occurring as one socially interacts with
others. He or She also is starting to realize that education or learning does
not end when one finishes formal education but it extends through the
entire lifetime of the person. He or She is starting to live the tenet of being
a “contemplative in action” – of being prayerful, alone and in silence, but
at the same time, he or she is starting to realize and to experience finding
God in everyday life and in every interaction with fellow human beings.
Xavier University Grade School (XUGS) is a Filipino, Catholic, and

Jesuit elementary school dedicated to help children develop in all aspects
of their personality, that they may live happy, meaningful, well-ordered
and responsible lives now as children and grow up to become persons
dedicated to the service of others.
8
XAVIER UNIVERSITY GRADE SCHOOL CORE VALUES (5Cs)
Xavier University Grade School believes in the holistic formation of

the learners. The development of wholesome values and attitudes is given
equal importance as the acquisition of the knowledge and skills in each subject.
I am a friend of Christ.
I pray for my family and for others everyday.
I attend the Mass regularly.
I practice the character of Christ in school and at
home.
I find God in all things.
I give my 100% in all I do.

I share my talents and abilities to others.
I practice constantly until I master something.
I find new ways to solve difficult problems.
I speak confidently and truthfully.
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I help the poor and the needy the best way I
can
I find ways in taking care of the environment.
I share what I have without counting the cost.
I practice fairness in all I do.
I look for ways to serve my school and my
community.
I obey and follow the school rules faithfully.

I speak and act honestly all the time.
I keep my promise to everyone.
I do my assignments and other class works
regularly.
I work diligently even if not being told to do so.
I stand with pride being a Filipino.

I respect the faith and culture of others.
I honor my ancestors’ tradition whole-heartedly.
I respect the rights of the indigenous peoples.
I help promote the music and arts in Mindanao.
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HISTORY OF XAVIER UNIVERSITY GRADE SCHOOL
Xavier University Grade School is conducted by the Fathers of the

Society of Jesus (the Jesuits). It started in 1941 in response to the request
of a number of parents to have their sons educated by the Jesuit Fathers in
early boyhood. XUGS was first housed in the side classrooms of Xavier
University Gym located at Corrales Avenue.
In the beginning, XUGS catered only to Grades V and VI. During the
war, XUGS, which was then called Ateneo de Cagayan Grade School, lay
dormant. After liberation, classes were resumed during the school year
1946-47, still with only Grades V and VI offered.
Considering the growing population of the pupils in the 1950’s,

Father Cervini, S.J., then Rector of Ateneo de Cagayan, had a one-storey
building at the north side of the main campus located near Corrales Avenue
built for the grade school pupils.
In the school year 1950-51, Grades III and IV were offered. And in
the following year, Grades I and II were added. Also, there was a Grade VII
class during the school year 1954-55 until it was closed in 1971.
In the school year 1960-61, Kindergarten was added in answer to

the request of parents.
During the year 1970, XUGS was transferred to the new building in
Macasandig in consortium with Lourdes College.
Thereafter in 1990, an XUGS Satellite was opened at Terry Hills,

Bulua, Cagayan de Oro City, wherein girls were accepted for the first time.
In 1991 XUGS Kinder Annex was opened at XU Main Campus with five
classrooms.
The growing pupil population paved the way to the construction of

a grade school building at Pueblo de Oro in 2003. Nursery to Grade Two
classes were initially opened.
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In school year 2007-2008, XUGS Pueblo became a complete grade
school with 1 145 pupils enrolled from Nursery to Grade Six.
In 2017, the Philippine Accrediting Association of Schools,

Colleges and Universities (PAASCU) granted XUGS Macasandig Campus
the Level III Accreditation Status valid until SY 2020-2021, making it the
only Grade School in Cagayan de Oro on Level III Status by the PAASCU.
While XUGS Pueblo Campus’ First Formal Visit in 2018 was granted Level
I Accreditation Status valid until SY 2021-2022.
Today, Xavier University Grade School as a nurturing community

continues its mission to form boys and girls of character ready for the
future to serve for and with others.
The following have been Headmasters/Principals of Xavier

University Grade School:
Fr Agathonico F Montero, SJ 1946-1948
Fr Oscar A Millar, SJ 1948-1956
Fr Cesar E Maravilla, SJ 1957-1959 (Headmaster)
Mr Apolonio Magtrayo 1959-1960
Fr Oscar A Millar, SJ 1960-1962 (Headmaster)
Mr Jesus B Apepe 1962-1963
Mr Antonio Rodriguez Jr 1963-1965
Fr Theodore E Daigler, SJ 1966-1972; 1975 (Headmaster)
Mr Maximo A Alindajao 1973-1974
Fr Jorge P Hofileña, SJ 1976-1992
Fr Leo C Pabayo, SJ 1992-2000
Mrs Flerida T Nery 2000-2007
Mrs Fatima L Paepke 2007-2013
Mr Emmanuel G Gomez 2013-2016
Mrs Eva C Auxilio 2016- 2019
Mr Samuel F Macagba III 2019-present
Christ-
Centeredness
XU GRADE SCHOOL COMMUNITY
When you enrolled in XUGS you also become a member of the

XUGS Community. What does it mean to be a member of the XUGS
Community?
The XU Grade School is a school community. The purpose of this

community is education --- your education.
For a community to attain its purpose, all the members must

cooperate. Each member must fulfill his/her role in the community. Each
must do the duties and obligations assigned to him/her.
Your role in XU Grade School community is the role of a pupil. Your

duties and obligations are to study, to cooperate with your teachers, and to
follow the rules and regulations of the school.
The other members of the community are here to help in your

education.
I. ADMINISTRATIVE STAFF & OTHER PERSONNEL
A. President
The President of Xavier University Ateneo de Cagayan has authority
in all school matters. The office of the University President is in the main
campus of the University at Corrales Avenue.
B. Vice President for Basic Education

The VP for BE manages four units of the University namely the
Grade School, the Junior High School, the Senior High School and the Center
for Integrated Technologies.
C. Principal
The Principal is the head of the grade school unit. He or She
manages the grade school. He or She reports to the President but works
closely with the Vice President for Basic Education.
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D. Assistant Principals
There are two Assistant Principals who assist the Principal in the
implementation of the school program.
1. The Assistant Principal for Administration takes charge of
matters affecting the non-teaching personnel, educational
materials, equipment and the budget of the grade school
unit.
2. The Assistant Principal for Academics supervises the teachers

on what to teach and how to teach, and takes charge of
everything that relates to the academic program of the grade
school. He or She supervises the instructional activities of the
teaching faculty.
E. Registrar
The Registrar is the keeper of the official records of the pupils. He
or She registers the pupils who enroll in the school. He or She keeps the
records of the pupils and makes them available for official purposes.
F. Campus Minister
He or She plans, implements and evaluates the spiritual program
and activities for the pupils, teachers and non-teaching personnel.
G. Chaplain
He provides spiritual advice and direction to you and to your
teachers. He is responsible for the spiritual and liturgical life of the
school community.
H. Prefect of Discipline
The Prefect of Discipline is in-charge of order, discipline and other
matters that pertain to the non-academic welfare of the pupils.
I. Physical Plant Supervisor

He or She sees to it that the building and the grounds, the lights,
the water systems are in good working condition. He or She has
authority over the maintenance staff.
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J. Guidance Counselors
They oversee your psychological, emotional, and social
development. They supervise the homeroom activities in your class and
the policies of the school that affect your psycho-emotional and social
development. The Guidance Counselors are headed by a Guidance
Coordinator.
K. Testing-Admissions-and-Scholarships (TASO)
He or She assists the principal in planning, organizing, directing and
controlling the Testing, Admissions and Scholarships activities of the school.
L. Learning Resource and Audio Visual Center Coordinator (LRAVCC)

He or She is in charge of the library. He or She orders books,
periodicals and other audio-visual materials needed by the pupils and
the teachers. He or She assists the teachers and the in selecting reading
items of interest or relevance to their lessons. He or She sets policies
on the use of the library.
M. Librarian
The librarian organizes library materials so they are easy to find, and
maintain collections. He or she assists, faculty, and staff research topics
related to their lesson and teach how to access information. He or She also
plans programs for different audiences, such as storytelling for young
children.
N. Academic Department Coordinator (ADC)

He or She supervises other teachers on what to teach and how to
teach a particular subject in the different grade levels. There is one ADC
for each subject or academic area.
The ADC of the Nursery and Kindergarten levels is called the Pre-
School Coordinator.
O. Student Activities Coordinator (SAC)

He or She moderates the Central Student Government (CSG),
supervises the club moderators, plans and monitors pupils’ activities
and programs.
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P. Grade Level Leader (GLL)
l The Grade Level Leader coordinates all the academic and non-
d academic activities within his or her grade level. One GLL coordinates
l the Grades 1 and 2, another one for Grades 3 and 4 and another one
e for Grades 5 and 6.
Q. Homeroom Moderator or Class Adviser

He or She takes the place of your parents in the school. He or She
d is directly in charge of you and the class you belong to. He or She
. helps you in your studies and maintains discipline in your class.
R. Subject Teachers
, Each of them teaches a particular subject in your class, one for
d each academic area. Each subject teacher is available to help you
g learn well the lessons in specific academic areas. Be sure to go to any
s one of them if there is any lesson you find confusing or if you want to
have make-up activities and quizzes. He or She acts as the emergency
room marshall during emergencies.
d S. School Nurse or Health Service Officer, Visiting Physician and Dentist

s The School Nurse is in charge of the clinic or infirmary. She takes
o care of the emergency health needs of the pupils and personnel
g during the school hours. She draws up policies on health and
sanitation in the school. The nurse, the visiting physician and the
dentist conduct regular physical check-ups and tests for pupils and
personnel.
o
C T. Secretarial or Office Staff
The Secretarial Staff takes care of various secretarial and clerical
- services needed by the administrators and the teachers.
U. In-Charge of Textbooks & Integrated Learning Materials (ILM)

He or She plans and organizes the distribution of textbooks during
, enrollment period. He or She provides other learning materials
s needed by the teachers and pupils.
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V. In-Charge of Audio-Visual Services
He or She lays down policies regarding the use of the audio-visual
room and equipment and sees to it that they are followed. He or She
sees to it that the equipment is in good working condition and securely
kept. He or She obtains audio-visual materials for use by the different
classes.
W. Maintenance Staff
The Maintenance Staff is composed of our carpenters, drivers,
electricians, and janitors. Under the direction of the Physical Plant
Supervisor, they make sure that the school facilities are kept in good
order at all times. They take care of the plumbing, electrical repairs and
the cleanliness of the school grounds and the buildings. We greet them
courteously as “Manong & Manang” when we meet them.
X. Laboratory Technicians
They prepare the laboratory rooms and equipment. They see to it
that the equipment is in good condition and securely kept.
Y. Security Guards
The Security Guards look after the safety of the school from
intruders. They help the Prefect of Discipline in implementing certain
rules and regulations of the school. They help implement traffic rules
and other regulations within the school. They help the Prefect of
Discipline control the coming in and going out of pupils.
Z. Canteen Supervisor
The Canteen Supervisor sees to it that food services to the pupils
meet the nutritional standards set by the school and that food is served
under sanitary conditions.
AA. Parent-Teacher Association (PTA)

The PTA is organized for the purpose of promoting closer
cooperation between XUGS parents and teachers to better achieve the
goals and objectives of the school.
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II. CLASS OFFICERS
The elected officers of the class assist the teacher in class

management and government. You should extend to them due respect
and cooperation. They have authority granted by the teacher and are to
be obeyed courteously and promptly when acting within the authority
they have received.
A. Class President
● is in-charge of the class when there is no teacher
● represents the class in the Student Council
● helps the teacher in organizing the class for some class activities
● reminds the other class officers of their duties
B. Class Secretary
● does some writing for the teacher
● helps the teacher in keeping record of schedule of activities
C. Class Treasurer
● helps the teacher collect approved funds
● keeps a record of payees
● keeps record of amount collected and amount spent
● keeps the collected funds in a safe place
D. Class Beadle
● takes down names of who are absent from or late in class
● keeps daily record of the attendance
● sees to it that the lights and electric fans are turned off when they
are not needed
E. Class Marshall (Sergeant at Arms)

● helps the teacher maintain order in class
● keeps a record of infractions of classroom rules
● helps the teacher report to the Prefect of Discipline, grave violations,
or repeated violations of classroom rules
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Men & Women
For Others
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SECTION I
GUIDELINES FOR SCHOOL LIFE
I. How You Learn

You are in school to learn. Your teacher will help you to learn. But it
is you who learns. Pupils who are interested in their lessons learn better
than those without interest. Try, therefore, to be interested in your lessons.
Ask your teacher’s help to discover the way of learning that is interesting to
you.
Do not be ashamed to ask questions when you do not understand
the instructions of your teacher. Do not think that you are not good enough
when you fail to understand. It only means you need to try again to learn an
unlearned lesson.
You learn by listening well to the teacher and by doing what the
teacher tells you to do. You learn if the atmosphere of learning in class is
good. Therefore, follow the rules in the classroom. These are meant to help
improve the atmosphere of learning in your classroom.
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II. DEVELOPING A STUDY HABIT
A. Preparation
1) Choose a place in your house which is free from disturbance – far

from the television, computer games, or constant “passing by” of
your family members or other people. Put off your cellphones and
do not use your gadgets.
2) Have a study table with a well-lighted area which is comfortable
for you to work on.
3) Make materials available for you to study.
B. Getting Started
1) When you get home, change to your comfortable clothes and
put your soiled clothes in the laundry bin.
2) Bring your bags with books and notebooks to your study area.
3) Eat a light snack and take a short rest or nap.
4) Decide on a study schedule which you will follow regularly from
Monday to Thursday nights. Work around this schedule and
keep it everyday. The suggested length is from 1 ½ to 2 hours
every late afternoon to early evening.
C. Study Time
1) Suggested study schedule maybe followed for your reference.
2) Include a 10-minute break in between periods.
Suggested Schedule for Studying
Suggested Study My own Time

Subject Time in minutes Allotment
CLE 10
Language 10
Reading 10
Filipino 10
Math 20
Araling Panlipunan 10
Science 10
Others (Music, Arts,
Comp Ed, HELE etc) 10
3) If there is no assigned homework for a certain subject, you can:
a) Review the chapter or section of the book which was assigned.
b) Research or read up on the main lesson for the week.
c) Do advance work.
D. Evaluation Time
After you have tried this schedule for several weeks, find out and
evaluate how effective it is. Should you assign more minutes for a certain
subject? Should you adjust the time?
SCHOOL POLICIES, RULES AND REGULATION
The most important qualities in a person are those that come from
within his or her sincerity and good intentions, truthfulness, and
humility. However, in doing things, a person should also consider certain
external things such as rules and regulations. This section of the pupils’
handbook is about rules and regulations that you have to follow.
A. General Guidelines
Objectives:
1. To develop proper behavior and discipline

2. To create an atmosphere conducive to learning
3. To have peace and order in the school community
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1. School Uniform
1.1 Regular Daily Uniform

Boys Girls
● Short-sleeved white polo ● short-sleeved printed
with XUGS logo on the blouse with ribbon
pocket at the left side (to be ● navy blue skirts
tucked in) ● low-cut, plain black
● navy blue long pants leather shoes
● low-cut, plain black leather ● white socks (preferably
shoes knee high socks)
● white socks ● handkerchief and Holy
● handkerchief and Holy Rosary (for Catholics
Rosary (for Catholics only) only) inside the pocket
inside the pocket
1.2 Gala Uniform
On special occasions, the “Gala Uniform” is used. The boys’ gala
uniform is the daily white polo uniform with the XUGS necktie
added to it. The girls wear the long sleeved printed blouse with
the XUGS necktie.
1.3 Undershirts, when worn, should be white and with NO prints on
them.
1.4 Pupils will wear their complete PE uniform during their scheduled
PE day and when prescribed.
1.5 Pupils are encouraged to wear knee high socks when in PE
uniform.
2. Identification Card (ID)

2.1 Wear your ID at all times. Make sure that you do not lose your ID.
2.2 Inform the Prefect of Discipline right away if your ID is lost, and
obtain a new ID.
2.3 Non-compliance of this policy will be dealt with accordingly.
2.4 If a pupil withdraws from the school, he or she must
surrender his/her ID for clearance purposes.
2.5 Refrain from putting unnecessary things that are not school
related.
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School ID Color Code
Blue Stay in for lunch, to be fetched in the afternoon
Orange Stay out for lunch, to be fetched in the afternoon
Green Stay in for lunch, can go home alone
Yellow Stay out for lunch, can go home alone
Red To be fetched by parents in the morning and afternoon
3. School Materials
3.1 Every pupil must come to school with complete materials for class
such as books, pens, notebooks, pad paper, and the like. Pupils are
discouraged to purchase school materials during class hours.
3.2 He or She is expected to show simplicity of lifestyle in the kind of
material he/she brings to school. Expensive ballpens, imported
notebooks, and other such items are discouraged.
3.3 Bringing of materials not related to schoolwork (e.g. toys, comic
books, play cards, game boy, etc.) is prohibited.
3.4 The school discourages the delivery of forgotten school materials
during class hours.
3.5 Bringing of cellular phones to school is allowed at one’s own risk.
The school will not be held liable for any loss or damage.
3.6 Cellphones may be brought to school; however, they must be
turned off or put in silent mode at all times when the class is in
session. There must be a permission from the Prefect of Discipline’s
Office by securing a Gadget Pass. Taking of photos, making of audio
and video recordings are allowed only if the lessons require them.
Any cell phone that causes class distraction will be confiscated and
must be claimed by parents or guardians at the Prefect of
Discipline’s Office.
4. Dress and Grooming Standards

4.1 Dress and grooming standards shall be observed at all times.
4.2 Pupils shall be prohibited from wearing buttons, armbands or other
insignia which are obscene and libelous.
4.3 Body piercing and tattoo are not allowed
4.4 Pupils shall be restricted from wearing clothing that promotes
alcoholic beverages, illegal substances, displays inappropriate
words and graphics.
4.5 Fingernails should be well-trimmed with no nail polish applied
25
4.6 Chains of any type are not permitted
4.7 Eye contacts for fashion purposes are not allowed
4.8 Follow proper dress code and standards when getting inside the
campus even during non-school days
4.9 The standards cover the summer extension classes
4.10 Any items not listed or mentioned will be enforced at the
discretion of the administration.
5. Haircut and Accessories for Boys

5.1 Every boy is required to maintain a conventional, decent and
manly haircut.
5.2 Hair on top must not go beyond the
eyebrows when pulled down.
5.3 Hair at the nape should be at least an
inch above the tip of the shirt collar.
5.4 Hair on the sides should be above the
ears.
5.5 Fancy hairstyles (e.g. colored hair,
spiked hair or the unreasonable shaving
of the head) are prohibited.
5.6 The Prefect of Discipline conducts
regular hair inspection at least once a month. Non-compliance
with the haircut policy will affect the Prefect’s grade of the pupil.
Reminders are given during the Weekly General Convocation
prior to the inspection. Not following this policy is an offense and
it will be accumulated in every inspection.
5.7 Boys are not allowed to wear any earrings at all.
6. Hair Care and Accessories for Girls

6.1 Hair should be properly combed and should not cover one’s face
6.2 The following are considered inappropriate for young girls and
are therefore not allowed in school
6.2.1 Wearing of fancy hair color
6.2.2 Combing one’s hair and looking for lice in public
6.2.3 Wearing of expensive, dangling and more than a pair of
earrings
6.2.4 Fancy, loud and expensive hair accessories
26
7. Punctuality
Punctuality is a good value to develop. It shows respect for the
persons involved and prevents any one from missing important information
which are made available on time.
The XUGS Prefect’s Office will adjust the campus time regularly
following the Philippine Standard Time.
7.1 An Atenean is expected to come on time to all classes, assemblies,
exercises and the like. An Atenean must respond promptly to the school
bell.
7.2 During regular class days, a pupil is considered late if he/she comes
inside his/her classroom at 7:31 AM. In the afternoon, he/she is
considered late if he/she gets inside the room at 12:21 PM for Grades
1-3 and 1:11 PM for Grades 4-6. When a pupil is late for class, he/she
must report to the Prefect of Discipline (PD) who will issue him/her an
admit-to-class slip. His/Her admission to class will depend on the
validity of his/her reason for being tardy.
7.3 During weekly Assemblies, a pupil is considered late if he/she joins
his/her classmates at the Covered Courts at 7:31 AM.
7.4 Habitual lateness will be sanctioned progressively with reflective
approach, benching and will affect the quarterly Prefect’s Grade of the
pupil.
7.5 A pupil who comes late within the first five minutes after the bell has
rung (that is, from 7:31 to 7:36 AM or 12:21 to 12:26 PM for Grades 1-
3 and 1:11 to 1:16 PM for Grades 4-6) will still be allowed to enter the
classroom or join his/her class in the Covered Courts. He / She is
however recorded as late.
7.6 Three times of being tardy will be considered one day of absence
regardless of the length of time of the lateness.
7.7 During Quarterly Exams, a pupil is considered late if he/she gets inside
the room at 7:31 AM.
8. THE BELL SYSTEM
8.1. General Descriptions
● 1 Long bell : Signals the pupils to move inside their classrooms and
prepare themselves for the school activities fifteen (15) minutes
before the start of the weekly assembly or 1st period class.
● Silence bell : Signals the readiness of each pupil for the opening
prayer by standing quietly beside one’s chair.
● 1 Short bell : Signals the readiness of each pupil for the opening
prayer by standing quietly beside one’s chair.
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8.2. The Specifics of the Bell System
A. BELL SYSTEM during Assemblies:
Table 3
PUEBLO CAMPUS: MONDAY
MACASANDIG CAMPUS : TUESDAY
7:15 AM One Long bell Pupils, teachers, office staff
and maintenance personnel
proceed to the Covered
Courts. Classes form lines in
their designated markers.
Class moderators and co-
moderators stay with their
classes.
7:28 AM Silence bell
7:30 AM 1st Period: Weekly Assembly Activities: Morning Prayers,
Activities Lupang Hinirang, Panunumpa
sa Watawat, Panatang
Makabayan, Xavier Hymn,
Xavier University Basic
Education Mission
Statement, Pledge to Stop
Bullying, Announcements by
the AP for Academics, Short
Talk by the Principal, other
important announcements
8:20 AM Bell for Opening Prayers &
Start of the 2nd Period
9:10 AM Bell to End 2nd Period &

Start of Recess
9:35 AM Bell to End Recess Pupils move back to their
classrooms
Start of the 3rd Period
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10:30 AM Bell to End 3rd Period & Start
of the 4th Period
11:20 AM Bell to End 4th Period & Start Grades 1-3 pupils take their
of the 5th Period of Grades lunch
4-6 and Lunch Break of
Grades 1-3
11:20 AM Lunch Break Pupils stop playing at 12:10
– 12:20 PM and rest in their
PM homerooms in preparation
for the afternoon session.
12:08 PM Silence bell
12:10 PM Bell to End 5th Period of Grades 4-6 pupils take their
Grades 4-6 & Start of Lunch lunch
Break
12:15 PM Bell All Grades 1-3 pupils should
be in their classrooms
12:20 PM Bell for the Opening Prayers
& Start of the 5th Period of
Grades 1-3 pupils
1:10 PM Bell to End 5th Period of
Grades 1-3 & End Lunch
Break of Grades 4-6 pupils
and Start of the 6th Period
2:00 PM Bell to End 6th Period & Start
of the 7th period
of the 8th Period and
Homeroom of Grade 1
3:00 PM Bell for Dismissal of Grade 1
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3:40 PM Bell to End the 8th Period &
Start of Homeroom for
Grades 2-6
3:50 PM Bell for Dismissal of Grades
2-6
B. BELL SYSTEM during Regular Days: Tuesday in Pueblo

Monday in Macasandig
Table 4
7:15 AM One Long bell All pupils move to their
Classrooms. Teachers move
to their scheduled classes.
7:30 AM Bell for the Opening Prayers
& Start of the 1st Period.
8:20 AM Bell to End 1st Period & Start
of the 2nd Period
9:10 AM Bell to End 2nd Period & Start
of Recess
classrooms
of the 4th Period
of the 5th Period of Grades 4- lunch
6 and Lunch Break of Grades
1-3
11:20 Lunch Break Pupils stop playing at 12:10
AM- PM and rest preferably in
12:20 PM
30
their homerooms to prepare
for the next class.
12:10 PM Bell to End 5th Period & Start Grades 4-6 pupils take their
of Lunch Break lunch
12:15 PM Bell All pupils move back to their
classrooms
& start of the 5th Period of
Grades 1-3 pupils
Break of Grades 4-6 pupils
of the 7th period and
Homeroom of Grade 1
2: 10 PM Bell for Dismissal of Grade 1
Homeroom of Grade 2
3:00 PM Bell for Dismissal of Grade 2
Grades 3-6
3-6
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A. BELL SYSTEM during Regular Days: for Wednesday
Table 5
of the 2nd Period
9:08 AM Silence Bell
9:10 AM Bell to End 2nd Period & Start
of Recess
classrooms
of the 4th Period
1-3
AM- and rest preferably in their
12:20 PM homerooms to prepare for
the next class.
classrooms
32
Grades 1-3 pupils
Break of Grade 4-6 pupils
2:00PM Bell to End 6th Period & Start
Homeroom of Grade 1
Homeroom of Grade 2-3
2-3
Grades 4-6
4-6
B. BELL SYSTEM during Regular Days: for Thursday

Table 6
33
of the 2nd Period
Start of Recess
classrooms
of the 4th Period
1-3
AM-12:20 and rest preferably in their
PM homerooms to prepare for
the next class.
classrooms
& start of the 5th Period of
Grades 1-3 pupils
34
Homeroom of Grade 1
Homeroom for Grade 2
3:00 PM Bell for Dismissal for Grade 2
3:38 PM Silence Bell
3:40 PM Bell to End the 8th Period
(Activity hour) & Start of
Homeroom for Grades 3-6
3-6
C. BELL SYSTEM during Regular Days: for Friday

Table 7
of the 2nd Period
Start of Recess
classrooms
35
10:30 AM Bell to End 3rd Period &
Start of the 4th Period
11:20 AM Bell to End 4th Period & Grades 1-3 pupils take their
Start of the 5th Period of lunch
Grades 4-6 and Lunch Break
of Grades 1-3
11:20- Lunch Break Pupils stop playing at 12:10
12:20 and rest preferably in their
homerooms to prepare for
the next class.
classrooms
Grades 1-3 pupils
2:00PM Bell to End 6th Period & start
Homeroom of Grade 1
2:50 PM Bell to End 7th Period &
Start of the 8th Period and
Homeroom of Grades 2-3
2-3
3:38 PM Silence Bell
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3:40 PM Bell to End the 8th Period & Flag Retreat
Grades 4-6
4-6
Table 8
DISMISSAL TIME
GRADE
MON TUE WED THU FRI
LEVEL
GRADE 1 3:00 2:10 2:10 2:10 2:10
(Pueblo) EXCEPT EXCEPT EXCEPT EXCEPT
1 Barachiel 1 Daniel 1 Hanael 1 Jhudiel
at 11:30 at 11:30 at 11:30 1 Sealtiel
at 11:30
(Mcsdg) 2:10 3:00 2:10 2:10 2:10
EXCEPT EXCEPT EXCEPT EXCEPT
1 Gabriel 1 Michael 1 Raphael 1 Uriel
at 11:30 at 11:30 at 11:30 at 11:30
GRADE 2 3:50 3:00 3:00 3:00 3:00
(Pueblo) EXCEPT EXCEPT EXCEPT EXCEPT
2 St 2 St Jude 2 St Simon 2 St
Andrew at 11:30 Peter Thomas
at 11:30 at 11:30 at 11:30
(Mcsdg) 3:00 3:50 3:00 3:00 3:00
EXCEPT EXCEPT EXCEPT EXCEPT
2 John 2 Luke 2 Mark 2
at 11:30 at 11:30 at 11:30 Matthew
at 11:30
GRADE 3 3:50 PM 3:50 PM 3:00 PM 3:50 PM 3:00 PM
9. Attendance
9.1 Regular attendance is a must for all pupils. Absences due to serious
reasons such as illness are excused. A formal letter from the parents
or guardian with medical certificate is necessary to be submitted to
the Prefect of Discipline and Clinic Personnel with a copy also given
37
to the Homeroom Moderator. For all absences whether excused
or unexcused, the pupil is responsible for making-up on the topics
taken up in class.
9.2 A pupil who was absent previously has to present a letter of
excuse signed by his/her parents or guardians addressed to
his/her class moderator and Prefect of Discipline.
9.3 A pupil who incurs more than 20% of unexcused absences from
the total number of school days will be asked to transfer to
another school
9.4 A pupil who is ill and/or injured before coming to school should
not be sent to school any more. A child with fever should stay
home and will come back to school when he/she is already well.
9.5 In cases of planned absences, the pupil must get an approval from
the Principal.
9.6 A pupil who is absent due to any contagious disease (mumps, sore
eyes, chicken pox, etc.) is required to bring a Clearance Certificate
from his/her doctor stating that he/she is safe to be admitted to
class. Upon his/her report to school, he/she drops by the Clinic
and gives the Clearance Certificate to the School Nurse so the
latter can endorse the pupil to the Class Moderator.
10. Campus Leaves
10.1 During Emergency Conditions

10.1.1 If the pupil is sick, he or she is immediately accompanied by
the subject beadle to the infirmary for a check-up or treatment. If
it is necessary to send the pupil home, the nurse or medical
person in charge:
● Calls in the hospital if the case is an emergency.
● Calls the Parents or Guardians to fetch the pupil.
● Sends campus leave slips to the Prefect and the subject
teacher handling the class during the period when the
pupil went to the clinic.
● Requests for the pupil’s school bag to be brought to the
infirmary.
10.1.2 A pupil who has gone to the infirmary and is required to go
back to class must present an infirmary slip filled out by the
doctor or nurse, to his/her teacher.
38
10.2 During Ordinary Conditions
A pupil may leave the campus during school hours only under the
following circumstances:
10.2.1 If he or she has written permission from his/her parents, in which
case.
● He or She presents this to the class moderator.
● The class moderator endorses the letter to the Prefect of Discipline.
● After evaluation, the Prefect of Discipline will give the campus leave
slip to the pupil.
10.2.2 When a parent or guardian picks up a pupil in campus, the parent or
guardian
● secures first the campus leave slip from the Prefect of Discipline who
signs the slip after evaluation.
● the slip will be presented to the guard on duty.
10.3 Only a pupil with a letter of consent or waiver form signed by his or her
parents or guardians will be allowed to join field trips or out of campus
activities.
10.4 The following are not valid reasons for leaving the XUGS Campus:
10.4.1 To take meals or buy something not available at the school
canteen.
10.4.2 To do errands even for teachers and school staff.
11. Assigned Places, Off-Limit Areas, Play Areas
11.1 Assigned Places

11.1.1 Pupils should be at their assigned places during class hours and
within the XUGS Campus during free periods.
11.1.2 They are not allowed to leave the campus any time between their
arrival and dismissal without a written permission from the Prefect
of Discipline.
11.1.3 Pupils are encouraged to take their lunch only inside the campus.
11.1.4 Pupils should stay with their activity moderator at the designated
venue until dismissal.
11.1.5 While waiting to be fetched, pupils should stay within the parents’
waiting shed.
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11.2 Off-Limit Areas
For pupils’ safety and security, certain areas in the campus are
designated as off limits. This means that pupils are not allowed to go to
these areas on their own without permission. The following places are off
limits to pupils. A pupil may enter these areas only with the proper
permission.
11.2.1. inside the carpentry shop
11.2.2. landscaped grass areas
11.2.3 offices
11.2.4 faculty rooms
11.2.5 the stage and backstage of the auditorium
11.2.6 laboratories except during classes
11.2.7 the infirmary, except when sick
11.2.8 the play areas of other grade levels
11.2.9 the car park area fronting the Registrar’s Office at the
Daigler Wing
- Pupils whose parents are employees of XUGS may enter the
offices where their parents are but must be quiet and in their
proper decorum at all times inside the office.
- Any teacher occupant has the right to remind the child to
observe proper behavior.
- Any unauthorized person is not allowed to stay in any of the
offices or faculty room.
11.3 Quiet Zone Areas

Pupils’ voice should be controlled while present in these areas.
Running and playing are not allowed in the quiet zone areas.
11.3.1 the sidewalk just outside the Chapel
11.3.2 Guidance Office, LRAVC
11.3.3 Principal’s Office, Other Administrative Offices and
PAASCU Room
11.3.4 The Chaplain and Campus Ministry Office
11. 4 Play Areas

The Kindergarten play area of Pueblo campus is located between
the two wings of the Kostka Hall while Macasandig Campus is
located in front of Daigler Wing. The Grades 1 & 2 play area is
located in front of HELE lab near walkway.
11.4.1 Playing of any sport games anytime/anywhere within the
40
Gonzaga & Calungsod Halls is discouraged.
11.4.2 The Grades 3 and 4 play area is the field in front of the
Cervini and Hayes Wings.
11.4.3 Grades 5 & 6 pupils can use the field, the basketball court
and the volleyball court.
12 Curfew
12.1 The Curfew is at 4:30 P.M. Varsity players and with
special activities may extend up to 6:00 PM as long as their
coaches or teachers are with them.
12.2 Pupils are not allowed to stay in the school premises
during curfew time unless he/she has a valid reason for
doing so. Those who are unintentionally fetched late by
their parents must stay within the waiting area and wait
for their parents or guardians inside.
13 Security of Personal Belongings

13.1 Pupil’s personal belongings (books, bags, ballpens, lunchboxes etc)
must be labeled for easy identification and return.
13.2 School bags must be left inside the classroom during recess time,
lunch break and intramural games. All school materials must be
brought to the classroom before the classes start. Pupils are not
allowed to get their school materials from their lockers in between
periods.
13.3 Pupils are not allowed to bring expensive gadgets like iPods, iPads
and others. Wearing of expensive jewelry in campus is also not
allowed. Cellular phones may be allowed but these may be used
after class sessions, and during recess time outside the classrooms.
Bringing these gadgets / jewelry and cell phones is at the risk of
the pupils and parents concerned.
13.4 Lockers must be locked after use.
13.5 The school will not be liable for any loss of personal things in the
locker when safety precautions are not followed.
13.6 Report immediately to the Prefect’s office for any locker-related
incident.
13.7 Any unclaimed items after a specified period set by the Prefect of
Discipline shall be turned over to the Campus Ministries’ Office for
outreach program.
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14 Lost and Found Items
14.1 Lost and found items should be turned over to the Prefect of
Discipline’s Office only.
14.2 Lost and found items not claimed after a quarter shall be
documented by the Prefect’s Office and shall be given away by
the Campus Ministry office to be used for the school’s
outreach program activities.
14.3 Pupils must bring their valuables at all times with them. The
school is not responsible for lost or stolen items which are not
attended to by their owners.
15 Items or School Materials Forgotten

15.1 This may be deposited or forwarded to the Prefect
of Discipline’s Office for the pupils to pick them. It is
the school policy not to deliver items to the classroom due
to the potential disruption that this may cause.
15.2 Buying, selling, or trading of toys of any kind is prohibited.
16 Appointments
Anybody who wants to make an appointment with any of the
faculty must secure a Visitor’s ID from the guard in exchange of
any valid ID. Appointments will be arranged at the Office of the
Prefect of Discipline and be made at least a day before the actual
meeting. Visits for faculty, family, relatives and are not allowed
while class is in session/activity.
17 Permit-To-Stay
A parent or guardian is allowed to stay at the Waiting Area for
only two (2) conditions:
a. If the pupil has a medical condition. This requires an
official medical certificate from the family physician.
b. If the pupil lives far from the school. This requires
Barangay Clearance and Police Clearance. The list of
Barangays considered far from the school is posted
on the bulletin board near the Waiting Area.
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B. Specific Guidelines for Proper Behavior
Objectives:
● To develop orderly conduct as a result of internal self- control.
● To share and uphold individual responsibility to strengthen order in
school.
● To transform moral norms of discipline and proper conduct as a
manifestation of a personal behavior befitting a mature person.
Behavior
1.1 In the classroom, a pupil:
1.1.1 is expected to sit properly in class.
1.1.2 is expected to speak in a clear voice so that the whole class
can hear him or her when he or she is asked to recite.
1.1.3 should refrain from talking, standing, leaving his/her seat or
going out of the classroom unless acknowledged or granted
permission by the teacher.
1.1.4 is expected to speak in English/Filipino inside the campus.
1.1.5 is not allowed to use cellular phones during class hours.
Important calls should be channeled through the Prefect of
1.1.6 is expected to act respectfully towards all other pupils and
toward adults. Pupils are not permitted to demean, tease,
ridicule or intimidate others by words or actions. Any minor
incident should be reported to the class moderator
immediately.
1.2 In the extension facilities

1.2.1 School rules and regulations are applicable in all extension
facilities such as the chapel, classrooms, canteen, covered
courts, auditorium, library, infirmary, and all laboratories. It
also applies outside the school campus for as long as the
pupil is in uniform and identified as a pupil of XUGS.
1.2.2 Boisterous yelling, singing, shouting, or rude remarks are
not tolerated.
1.2.3 Every pupil is likewise expected to help keep the campus
clean and neat. He or she should practice “Clean As You Go”
or CLAYGO initiative.
43
1.2.4 Proper table manners must be observed at all times,
along with unfailing courtesy and respect for others,
including all school personnel.
1.2.5 Respect for the property rights of the school is required.
Vandalism of school property is not allowed and subject
to appropriate sanctions.
1.3 Outings /Class Activities

1.3.1 Permission from the Principal is required for grade level
outings, and similar activities. The moderator makes the
necessary arrangements with the Principal through the
Student Activities Coordinator (SAC) or the Grade Level
Leader (GLL) at least a week before the date of any of these
activities.
1.3.2 The rules for outings/ class activities should be strictly
observed. The Principal reserves the right to withhold
permission when the necessary conditions are not met.
1.3.3 Any pupil who wishes to join a grade level activity should
submit the written consent of his/her parents or guardian
ahead of time. No pupil will be allowed to join any such
activity otherwise. Text messages and/or calls are invalid
basis for parental consent.
1.3.4 A pupil is not allowed to enter the campus during non-
school days without any Activity Permit from the Teacher or
Club Moderator or Permit of Entry from the Prefect of
Discipline.
1.3.5 A pupil is asked to stay at the Waiting Shed area until the
supervising teacher, club moderator or coach arrives.
1.3.6 All varsity players will sign in the Athletes’ Monitoring Form
at the guard house during weekdays including non-school
days.
1.4 Forms/Letters to Parents

1.4.1 Close communication between the school and the parents
is necessary. Parents and Teachers can write to each other
through the home-school communication notebook.
1.4.2 When letters or notices are sent to the parents through the
pupils, the pupils have the responsibility to give such to their
parents or guardian as soon as possible. If there is a
44
response or return slip attached, this should be brought back
to school the following day and given right away to the
teacher concerned.
1.5 Cleanliness and Orderliness

1.5.1 A clean and orderly surrounding is
good for the health and pleasant to the
eyes. Help keep XUGS clean and
orderly at all times. Maintain
cleanliness of classrooms and
corridors.
1.5.2 Throw waste papers, food wrappers, and paper cups into the
waste bins.
1.5.3 Do not write on walls and on desks. Keep comfort rooms and
lavatories clean. Flush or pour water on toilet bowls and
urinals after use. During game time, hang your shirts in the
proper places.
1.5.4 When you are assigned to clean-up duty, do your work well.
1.5.5 Segregate wastes and Clean As You Go! (CLAYGO)
1.6 Respect for Others

1.6.1 “Do unto others as you want others do unto you.” “Love one
another”. The first step in love is respect for the person of
another. You show respect for a person by not doing things
that would demean him or her, e.g. teasing, making fun of
him, boxing, kicking, etc.
1.6.2 Do not look down on other people because of their defects.
Everyone has defects as well as good qualities. Focus on the
good and not the bad qualities of people. Remember, it is
being Christ-centered to respect others since we are all made
after God’s image and likeness.
1.7 Courtesy
1.7.1 One way of showing respect for others is by
practicing the virtue of courtesy. Some ways of
showing courtesy are the following:
Saying “Excuse me,” “Please” or May I…” if you ask

someone to do something for you or when you are going to do
45
something that may disturb others, e.g.
● Getting in the way of someone when you are in a hurry
● Getting in the way by passing between two people who
are conversing
● When borrowing something from anyone
● When you have to interrupt a conversation for an
important message
● Going out of the classroom during class time
1.7.2 Knocking first and waiting to be recognized before entering
an office or another’s room.
1.7.3 Listening while the teacher is talking.
1.7.4 Listening while a classmate is reciting in
class.
1.7.5 Inviting others who are with you when
you are about to eat.
1.7.6 Addressing superiors or elderly people with “Sir”,
“Teacher”. “Ma’am”, “Nong”.
Those who serve us in the canteen can be addressed as “Ate” or
“Kuya”.
1.8 Helping Others

1.8.1 In trying to practice love, try to do more
than the minimum of respect and courtesy.
1.8.2 Take the opportunity to do some corporal
and spiritual works of mercy to your
classmates or schoolmates. Share your
food with others who do not have enough
food. Show kindness to those who are
lonely and hurt.
1.8.3 Correct others when they do something wrong like stealing,
cheating, and bullying. Help your classmates in their studies
before any test. During an exam, however, we should
refrain from giving the correct answer to others since this is
tantamount to cheating.
1.9 Recess
1.9.1 Go out of the classroom during recess. Only those with
permission from the teacher may remain inside the
46
classroom. As a rule, no one is allowed to eat inside the
classroom. Eat your meals in the canteen.
1.9.2 No strenuous, very competitive games that cause you to
perspire are allowed during recess.
1.9.3 Throw food wrappers, barbecue sticks, etc. into the garbage
bins.
1.9.4 Return empty bottles and used plates that belong to the
canteen.
1.9.5 Sports games are discouraged during recess. Sports
equipment will be confiscated for those who will be caught
playing.
1.10 Behavior inside the Canteen

1.10.1 Eating is also a social function. One way of
enjoying one another’s company is by
eating together. Eating together is also a
way of enhancing community life. Thus,
certain basic ways of acting should be
observed in the canteen.
1.10.2 Fall in line and wait for your turn to be served when buying
food. Avoid pushing one another.
p
1.10.3 No playing inside the canteen.
s
1.10.4 The table is mainly for eating. Do not place bags and other
things on the table. b
1.10.5 Return borrowed utensils to the counter e
after use.
1.10.6 Return empty bottles/cups to the counter.
Throw wrappers, barbecue sticks, etc. into c
the trashcans. Put biodegradable wastes
o
separately from plastics and other non-biodegradable wastes.
1.10.7 Wash sink is provided for washing your o
hands. Do not wipe off food leftovers into
the sink to avoid clogging up the drain. o
1.10.8 The Function Room is only for the p
teachers’ use.
1.10.9 Be courteous to the sales persons. Say,
“Please” and “Thank You”.
1.10.10 Pupils and parents/guardians are requested to clean the table
they have used before leaving the canteen
47
Commitment
48
e SECTION II
s
t
XUGS CODE OF DISCIPLINE
g Xavier University Grade School recognizes the fact that most

pupils, given their current stage of development, do not yet possess the
self-control of mature individuals. Consequently, the school authorities,
r
by virtue of their being in loco parentis, have set norms to help the pupils
evolve into self-motivated, self-disciplined individuals.
It is every pupil’s personal obligation to know and obey the rules

contained in this handbook as they are intended to bring about
order. Every Atenean is expected to behave in a manner that speaks well
.
of his or her school and family.
An Atenean should aspire to be a good example at all times. He
or She should show a deep respect for the sacredness of the human
person both in himself or herself.
49
DISCIPLINARY SANCTIONS AND PENALTIES
A. Purpose of Penalties
Imposition of penalties for violations of rules and
regulations is part of the effort of the school to help the pupils
develop correct moral thinking and the habits of a well-ordered
personality. It is for their own good and the good of the community
to which they belong.
Penalties imposed range from the most minor form,
Reflective Approach to the most serious: dismissal from XUGS.
B. Kinds of Penalties / Sanctions in General
a. Corrective Penalties or Re-learning Penalties. Its purpose is to

correct an act or a habit of doing wrong. For example, cheating is
penalized. The penalty will discourage the pupil from doing the act
again. Its purpose is to help the violator of a rule to re-learn the
meaning and value of the rule which he or she failed to learn.
b. Reparative Penalties. Its purpose is to make up for the injustice
done to others as a result of the violation of the rules.
c. Protective Penalties. Its purpose is to protect the community from
the harmful deeds of those who seriously violate the rules and
regulations.
C. Particular Kinds of Penalties
1. Reflective Approach
1.1 In this approach the pupil is given a time to reflect on his/her
“unkind” action done by coming up with ways on how to
be a good pupil.
2. Benching & Grounding

These are other kinds of corrective penalty. In benching
and grounding, the offending pupil learns that violating the rules invites
a negative response from the community. He or She learns that it is a
privilege to participate in community activities and that he or she loses
this privilege by going against the community rules and regulations.
50
2.1 In benching, the offending pupil is deprived of certain privileges.
He or She may be deprived of the privilege to play in the
intramural game, to borrow sports equipment, to join an
interschool tournament, to join club activities, and other school
activities for a period of time.
2.2 Grounding means that in addition to benching, one is not allowed
to enter the classroom for a certain period of time but must study
on his or her own in any of the following places: the library and
the Office of Prefect of Discipline.
3. Community Service
3.1 An example of reparative punishment is community service. In

community service, a pupil, for example, will be given a penalty of
collecting waste for having violated the rule not to throw waste into
the grounds. He makes up for the unfairness he has committed
against the community for polluting their environment, and the
janitor for giving him or her some cleaning work that he need not have
to do if the pupil had followed the rule. This shall be done on
Saturdays.
4. Suspension, Dismissal/Expulsion
These are forms of Protective Penalties. A pupil who

repeatedly violates serious rules causes grave inconvenience to
teachers and other. The community has to be protected from him or
her. He or She is therefore either suspended for long periods, not
re-admitted to school.
4.1 Suspension. A suspended pupil is separated from his or her classes or

classmates and is barred from entering the classroom for a period
lasting from one to three days, depending on the reason for the
suspension. The parents or guardian of the suspended pupil may be
called to confer with the Prefect of Discipline to impress on him or her
the gravity of the situation and to set the stage for a change of
attitude and earnest reform on the part of the pupil. The pupil is also
required to confer with the Guidance Counselor for proper guidance.
51
The procedure followed in imposing a suspension is as follows:
4.1.1 The Prefect of Discipline investigates the case. The Prefect of

Discipline notifies the parents of the offending pupil about the
infraction committed. The pupil, assisted by his or her parents or
guardians, is called to give his or her side accompanied by the
pupil’s moderator. The Prefect of Discipline confers with the class
moderator and other people concerned.
4.1.2 The Prefect of Discipline notifies the parents of the offending pupil
about the suspension. The suspension starts on the day after the
conference with the parents or guardian. The suspended pupil
reports to the Prefect of Discipline to do whatever work may be
assigned to him or her. A Disciplinary Board may be convened if the
parents or guardians are not convinced of the pupil’s culpability.
4.1.3 Non-school days, Sundays and holidays (foreseen or not) are not
counted as part of an offender’s period of suspension.
4.1.4 Upon his/her return to the school, the pupil must report to the
Prefect of Discipline and the Guidance Counselor for re-admission.
4.2 Dismissal/Expulsion. The matters of very serious offenses merit this

kind of penalty. The procedure observed is as follows:
4.2.1 The class moderator submits a written report to the Grade Level
Leader (GLL) stating the nature and the circumstances of the
offense, including any evidence or materials relevant to the
case. Then, the GLL forwards the case to the Prefect of Discipline.
4.2.2 The Prefect of Discipline notifies the parents of the offending pupil
about the infraction committed. The Prefect of Discipline then
conducts an investigation of the case during which the pupil,
assisted by his or her parents or guardians, is called to give his or
her side. Then, the Prefect of Discipline submits a report of his
findings to the Assistant Principal for Academics.
4.2.3 The Prefect of Discipline convenes the Disciplinary Board composed
of the Prefect of Discipline, one regular teacher and the GLL. The
class moderator shall attend the session as a resource person who
will shed light to the case. One or two parent representatives are
invited to be part of the Disciplinary Board.
4.2.4 The Disciplinary Board shall evaluate the case and submit its
recommendation to the Principal for review and approval. The
52
Principal makes a decision and forwards it to the University
President. The Disciplinary Board shall notify the parents of the
offending pupil of the Principal’s decision as well as the University
President’s decision.
4.2.5 Either party may file a motion for reconsideration to the
President within ten (10) days from the receipt of the decision
on the basis that new evidence has been discovered which
materially affects the decision.
4.2.6 Should any party appeal the decision, the President shall
forward the case back to the Committee for reassessment within
30 calendar days. After which, the President's decision shall be
final and executory.
4.2.7 Prefect of Discipline and class moderator are non-voting
members of the board.
5. Schedule of Offenses and Sanctions

The sanctions are graduated depending on the nature
and frequency of a pupil’s offense against the XUGS Code of
Discipline. The frequency of offenses is added and will affect the
pupil’s quarterly grades from the Prefect’s Office. All forms of
offenses are accumulated in a given quarter.
The graduation of sanctions is good for one quarter. Past

quarter’s sanctions are recorded. Repeated offenses per quarter
signals graver sanctions and the need for greater guidance from
the parents and help from the school’s counseling staff.
Issues and concerns between or among pupils should be
initially coursed through the class moderator and subject teacher.
No parent is allowed to talk directly to any pupil to intervene. This
is in accordance with Executive Order No. 53 that all children in
the Philippines are protected from all forms of violence, abuse,
exploitation and discrimination.
5.1 Description of the Sanctions

Verbal Warning – The Prefect asks for the reasons behind the
offenses and verbally advises the pupil what to do in order not to
repeat the offenses.
Reprimand – The Prefect asks for the reasons behind the offense and
writes down the strong warning not to repeat the offense.
Reflective Approach – the pupil is tasked to write down his/her

reflection what he/she has to do in order not to repeat the offense.
Benching – the pupil is asked to stay at the Prefect’s Office and study
for two class periods.
Grounding – the pupil is asked to stay at the Prefect’s Office and study
for one whole morning or one whole afternoon session.
Community Service – the pupil is asked to help in some office works like
inputting of ordinary communication, filing of non-confidential data etc.
for duration of four class periods. Succeeding Community services will
be for eight class periods.
Suspension – the pupil stays in the Prefect’s Office for Office works for
the whole class day equal to the no. of class days of the suspension
periods.
5.2 SANCTIONS AND PROCEDURES FOR ACCUMULATED LIGHT OFFENSES
1st Offense - Verbal Warning

2nd Offense - Verbal Warning
3rd Offense - Written Reprimand
4th Offense - Reflective Approach
5th Offense - Reflective Approach
- Written Reprimand is given
(Consultation w/ parents and counseling w/ the Guidance Counselor)
6th Offense - Reflective Approach- Notice for the
Parent
Conference with the Prefect of Discipline
concerning the offense committed is given
7th Offense - Benching will be served with or without
Parent Conference with the Prefect of
Discipline
54
- Counseling will be conducted with the
Guidance Counselor after the sanction is
served
- Parent Consultation with the Guidance
Counselor
8th Offense - Benching
(Consultation w/ parents and counseling
with Guidance Counselor)
9th Offense - Parent Conference with the Prefect of
Discipline concerning the offense
committed will be held
- Grounding will be served, with or
without Parent Conference with the
Prefect of Discipline concerning the
offense committed on the next school
day
served
committed is held
- Community Service will be served with
committed on the next school day
served
committed is given
- Community Service will be served with
committed on the next school day
55
12th Offense - Counseling will be conducted with the
served
- Parent Conference with the Prefect of
committed is given
- Suspension will be served after the Parent
Conference with the Prefect of Discipline
concerning the offense committed on the
scheduled school days
served
- Parent Consultation with the Guidance
Counselor
4.1 SOME EXAMPLES OF THE INFRACTIONS

THAT DESERVE DISCIPLINARY SANCTIONS
PENALTY OFFENSES
Verbal ● going out of classroom without permission
● lateness
L Warning ● unexcused absences
● minor class disturbance
I ● unexcused failure to bring the ID card
Reflective ● unexcused failure to wear the complete school or athletic uniform
● unexcused failure to bring the activity materials in school or not
G Approach doing the homework
● leaving the classroom during class time without permission
H ● littering
● running and howling along the corridors or the stairs or inside the
library
T ● frequent speaking of vernacular
● using/playing during class hours: cellphones, iPods, PSPs, game
cards etc.
First time offense along the following:

● cheating in all kinds of test: (automatic Needs Improvement (NI) in
Conduct of that particular subject where cheating was committed
M and in Prefect’s Grade and a grade of zero (0) for the specific
O exam/test taken)
● disobedience, impoliteness or discourtesy to a teacher and other
D Benching school personnel
E Grounding
● tampering with other’s belongings
● use of insulting and abusive language
56
R ● bullying acts, malicious name-calling or teasing, fighting, inciting fights
Community ● breaking into the classroom
A Service ● vandalism
T ● petty theft / stealing
E Suspension ● other violations that are not in any of the above descriptions that the
Disciplinary Board has decided as moderate offenses
● cutting classes/truancy
● forgery/altering records
● saying bad words
● other forms of dishonesty
Dismissal ● Repeated discourtesy or impoliteness at least twice to persons in
H authority & school staff
● Repeated theft at least twice involving a big amount
Expulsion ● Willfully hurting a school mate or a member of the school community
E ● Repeated cheating even after a written warning from the Prefect’s
Office
● Repeated bullying even after a written warning from the Prefect’s Office
A ● Breaking into a classroom or office at least twice
● Repeated forgery/altering records
● Defames the school through Social Media
V ● Other matters of very serious offenses that merit heavy penalties which
are not expected of a grade school pupil. In case they occur, XUGS will
Y refer to the DepEd Manual.
SANCTIONS AND PROCEDURE FOR

1 offense
st ● Notice to Parents will be sent through the Class Moderator
Benching ● Benching will be served with or without Parent Conference once offense
committed is proven through proper investigation
● Counseling will be conducted with the Guidance Counselor after the
sanction is served
2nd Offense ● Notice to Parents will be sent through the Class Moderator
Grounding ● Grounding will be served with or without Parent Conference once offense
committed is proven through proper investigation
sanction is served
3rd Offense ● Notice to Parents will be sent through the Class Moderator
● Community Service will be served with or without Parent Conference once
Community
offense committed is proven through proper investigation
Service ● Counseling will be conducted with the Guidance Counselor after the
sanction is served
4th Offense ● Notice to Parents will be sent through the Class Moderator
● Parent Conference with the Prefect of Discipline once offense committed
Suspension
is proven through proper investigation and concrete evidences with the
Disciplinary Board
sanction is served
5th offense ● Notice to Parents will be sent through the Class Moderator
● Parent Conference with the Disciplinary Board once offense committed is
Dismissal
proven through thorough investigation and concrete evidences which
could prove the committed offense
● Dismissal will be given by the XUGS Principal
57
Compassion
58
ACCUMULATED MODERATE OFFENSES
5.3 Disciplinary Warning
5.3.1 A pupil is placed on Disciplinary Warning (DW) if he or she incurs

Needs Improvement (NI) Grade in Conduct, Homeroom and
Prefect’s mark/s in one particular quarter. If a pupil incurs a mark
of three or more Fair (F) either in Conduct, Homeroom and Prefect’s
or a combination of the three at the end of the quarter will be
placed in DW status. The parents are asked to come for a
conference with both the Prefect of Discipline and the Guidance
Counselor and will sign a Disciplinary Warning (DW) Contract.
5.3.2 This status will be lifted at the end of the year if the pupil has:
- received a grade of Satisfactory or Good (G) from the Prefect of
Discipline;
- not committed any serious offense;
- reported to the Prefect of Discipline’s Office and the Grade Level
Guidance Counselor at the given schedule.
5.3.3 A pupil who incurs Fair (F) or Needs Improvement (NI) from the
Prefect of Discipline at the last quarter of the current school year
will undergo Community Service, sign a Disciplinary Warning
contract and undergo Guidance Counseling before he or she can
enroll for the incoming school year.
5.3.4 A Disciplinary Warning can only be lifted if in the succeeding

quarter, the pupil receives at least Satisfactory or Good mark from
the Prefect of Discipline, Homeroom and Conduct. A pupil on
Disciplinary Warning cannot participate in any athletic or academic
competitions outside XUGS during the period of his or her
Disciplinary Warning.
5.3.5 A pupil who fails to lift his or her DW status at the end of the school
year is placed on Disciplinary Probation for the following school
year.
59
5.4 Disciplinary Probation
5.4.1 A pupil is placed on Disciplinary Probation if he or she has incurred

Needs Improvement mark from the Prefect of Discipline during
the fourth quarter or has been found to have repeatedly done
moderate offenses during the school year. He or she is given a
written warning by the Prefect to improve his or her deportment
and that another additional moderate offense will cause him to
be asked to transfer to another school within the school year.
5.4.2 A pupil who committed heavy offense and automatically receives

an NI or Needs Improvement mark from the Prefect of Discipline
during the year.
5.4.3 This status will be lifted if a pupil has:
- received a mark of G or Good for the succeeding quarters

of the current school year from the Prefect;
- reported together with his or her parents to the Prefect

of Discipline and the Grade Level Guidance Counselor in
a given schedule.
5.4.4 A pupil who has not shown improvement during the school year
will be asked to withdraw at the end of the school year.
5.4.5 A separate conference with the parents and the Guidance

Counselor are called for by both the Prefect and Guidance Offices.
Pupils on Disciplinary Probation are not allowed to join the varsity
or, if already members, are dropped from varsity memberships.
They cannot also represent XUGS in athletic and other interschool
competitions.
60
PREFECT’S OFFICE SLIPS
(Descriptions)
A. Admit to Class Slip for Tardiness

● Any pupil who arrives in school beyond 7:30 in the morning and
12:21 (Grades 1-3), 1:21 (Grades 4-6) in the afternoon is
considered late and must secure an ADMIT TO CLASS SLIP for
tardiness from the Prefect of Discipline’s Office.
● Lateness is considered as minor infraction. When committed for
the fourth time, disciplinary sanction will be imposed.
B. Campus Leave Slip

1. In general, pupils are not allowed to go outside the campus during
class hours. In case of emergency, a pupil may leave the campus
provided that the adult companion presents a valid ID upon
entering the campus and secure a Campus Leave Slip from the
Prefect of Discipline’s Office.
C. Student Call Out Slip

● In general, pupils are not allowed to leave the classroom during
class hours. In case of emergency, a pupil may leave the
classroom provided that the requesting adult must have
secured a Student Call Out Slip from the Prefect of the
D. Behavioral Incident Report Form

● Any pupil who has done physical harm to other pupils will be
asked to see the PD. Investigation will be done and if needed,
disciplinary sanction will be imposed. This will be filled up by
the pupils for record purposes.
● In case the trouble takes place inside the classroom, the class
moderator settles the matter, makes initial investigation and
fills up the Misbehavior Report Slip before sending the pupils
involved to the Prefect of Discipline’s Office.
61
E. Misbehavior Report Slip
● A pupil who is caught misbehaving inside the campus (such as
running and shouting in the lobby and corridors, littering,
inciting fights, teasing and the like) is served a Misbehavior
Report Slip. This said slip would then be turned over to the
Prefect of Discipline by the teacher for corrective measures.
The Prefect’s Grade of the pupil for the quarter will be
affected by his/her Misbehavior Report.
PREFECT OF DISCIPLINE’S GRADING RUBRIC

GRADE ABSENCES TARDINESS OFFENSES
Outstanding (O) O O O
Unexcused Light
Very Good (VG) Absence 1-3 1-3
1-3
Unexcused Light
Good (G) Absence 4-9 4-9
4-6 Moderate
1
Unexcused Light
Fair (F) Absence 10-15 6 or more
7-12 Moderate
2-3
Unexcused Moderate
Needs Absence 16 or more 4 or more
Improvement (NI) 13 or more Heavy
1
62
“Anti-Bullying Act of 2013”
Republic Act No. 10627
Bullying – refers to any severe, or repeated use by one or more of
a written, verbal or electronic expression, or a physical act or gesture, or
any combination thereof, directed at another pupil that has the effect of
actually causing or placing the latter in reasonable fear of physical or
emotional harm or damage to his property; creating a hostile environment
at school for the other pupil; infringing on the rights of another pupil at
school; or materially and substantially disrupting the education process or
the orderly operation of a school.
The term “bullying” shall also include:

1. “Social Bullying” – refers to any deliberate, repetitive and
aggressive social behavior intended to hurt others or to
belittle another individual or group.
2. “Gender-based bullying” – refers to any act that humiliates or
excludes a person on the basis of perceived or actual sexual
orientation and gender identity (SOGI)
“Bully” – refers to any student who commits acts of bullying as defined by

the IRR of RA 10627.
“Bullied” or “Victim” – refers to any student who experiences the acts of
bullying or retaliation as defined by the IRR of RA 10627.
Consistent with the Section 3 of the Act, the anti-bullying policy shall
prohibit:
1. Bullying at the following:
a. School grounds
b. Property immediately adjacent to school grounds;
c. School-sponsored or school-related activities,
functions or programs whether on or off school
grounds
d. School bus stops
e. School buses or other vehicles owned, leased or
used by a school
f. School buses or school services privately-owned but
accredited by the school
2. Bullying through the use of technology or an electronic device or
other forms of media owned, leased or used by a school
3. Bullying at a location, activity, function or program that is not
school-related and through the use of technology or an electronic
device or other forms of media that is not owned, leased or used by
a school
4. Retaliation against a person who reports bullying, who provides
information during an investigation of bullying, or who is a witness
to or has reliable information about bullying
The Use of Social Media
Most social media services are age restricted which require users
to be at least 13 years old and 18 years old for Youtube. With this, you are
not expected to have an account on Facebook, Instagram, Twitter,
Youtube and others. We are reminded by the Core Values set in school
and we do not do things which are in conflict with these values.
Should you have an account because someone created for you

and you do something irresponsible online, as well as damaging your own
reputation and potentially harming others or the school, you may be
subject to formal disciplinary procedures.
The Disciplinary Regulations and the behavior statements under

the five Core Values clearly set out the behavior we expect from our
pupils. They apply to all your activities at home, in school and the
64
community including on the internet and on social media sites. This includes
using social media to defame the school, or in a way that could bring the
school into disrepute.
65
Competence
66
s SECTION III
e
ACADEMIC POLICIES
A. HOMEWORK
Homework are activities which aim to reinforce school learning.
Written homework may be given daily in Mathematics and once or
twice a week in other subjects.
B. SEATWORK (FORMATIVE EVALUATION)

These are very important means to master or learn well the topics
and skills that have to be developed. Seatwork may be given
frequently, as often as deemed necessary by the subject teachers.
C. MASTERY TESTS AND LONG QUIZZES (SUMMATIVE EVALUATION)

These longer tests are given after many topics or skills have been
learned well by the pupils. These are always announced to the class
beforehand. Only two Mastery Tests are allowed to be given to a class
on one specific day and only four for a specific week.
67
D. QUARTERLY EXAMINATIONS
1. Quarterly Examinations are given at the end of each quarter. To be
able to take the quarterly exam, the pupil needs an Exam Permit
Slip from the Finance Office.
2. Delayed quarterly exams are given only to pupils with valid reasons
such as death of an immediate family member or the pupil got sick.
These are scheduled for 3-4 school days following the Regular
Schedule of the Quarterly Exam. Taking of exams in advance is not
allowed.
3. Delayed quarterly examinations should be taken a week after the
exams. Failure to do so would mean the giving of an automatic zero
(0) as the rating for the quarterly exam missed. Delayed Exam
payment is charged to unexcused absence Php 100.00 per subject.
4. The AP for Academics coordinates with the Guidance Coordinator
on the role of the Guidance Staff for delayed exams.
5. All delayed exams are coordinated at the Guidance Office.
Homeroom Moderators direct the pupils to the AP for Academics
for delayed exam concerns.
E. ACADEMIC DISHONESTY
XUGS regards honesty and integrity as two values which are
important in the development of the pupil’s character. These values are
most challenged during examinations and quizzes. Therefore, acts of
academic dishonesty are regarded as very serious offenses and are subject
to academic sanctions.
The Following Acts Are Not Allowed to be done by pupils while Taking Any
Tests whether Short Quizzes, Mastery Tests, or Quarterly Exams:
1. Opening of books, notebooks or reading crib notes or codigos and other

markings which can lead to the answer during the actual period of taking
the exam.
2. Side-glancing. If a seat mate also positions his or her paper so that it can
be easily copied by someone, then both the one who copied and the
pupil who showed his/her paper are liable to cheating.
3. Talking to someone even if the topic is not related to the test. Absolutely
no talking should be done by the pupils while the test is going on. If some
clarifications about the test is needed, the pupil must simply raise his or
her hand for the proctor to recognize him or her. Questions can be asked
68
only to the teacher proctoring the test. Corrections on the test are
written on the board by the teacher-proctor concerned.
4. Whispering to someone during the test even if what is whispered about
is not related to the test questions.
5. Honesty should be observed during examinations and quizzes. Any
pupil who is caught cheating in any form described above will have
his or her exam paper confiscated by the proctor with a notation about
the dishonest acts written by the proctor on top of the first page. The
proctor then surrenders the papers with the notations to the Prefect
for proper investigation. The Prefect then conducts a formal
investigation about the incident giving the pupil the “due process”.
6. A pupil who is found after the investigation to have committed
cheating whether in a quiz, long test or quarterly exam, or other forms
of dishonesty is automatically given a grade of zero (0) for the specific
exam/test taken. Other sanctions are also applied as specified in the
Schedule and Sanctions
7. A pupil who is found after the investigation to have committed acts that
may degrade the integrity of the administration and the school is
automatically given a Needs Improvement (NI) mark in PS. Other
sanctions are also applied as specified in the Schedule and Sanctions
F. QUARTERLY GRADES OR MARKS

How much an XUGS pupil is learning is measured by means of marks.
There are two kinds of marks: Numerical Marks for Achievement and
Letter Grade Marks for Conduct, Effort, Co-curricular or Club,
Penmanship, Computer (G1 & G2), Homeroom and Prefect Marks.
Every quarter, each Grade One to Grade Six Pupil receives three
grades for each academic subject. These are grades in Achievement,
Conduct and Effort.
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G. GRADING SYSTEM
1. ACHIEVEMENT GRADE
This grade is numerical with 75% as the lowest passing grade. All
requirements, tests and activities which are graded numerically are
computed using the base mark 60%. This can be expressed in the formula:
% grade = the no. total of points earned in the activity x 40 + 60

total no. of points for a perfect score
Araling Panlipunan
COMPONENTS CLE MAPEH Math
Filipino HELE/Comp Science
Language
Reading
Written Work 30% 20% 40%
Performance 50% 60% 40%
Tasks
Quarterly 20% 20% 20%
Assessment
TOTAL 100% 100% 100%
The Written Work component ensures that pupils are able to

express skills and concepts in written form. This may include quizzes and
mastery tests which may help strengthen the test-taking skills among the
learners. Other written work may include paragraph writing, written reports
and other written output.
Homework and seatwork will be part of the Effort Mark.
The Performance Tasks component allows learners to show what

they know and are able to do in diverse ways. They may create or innovate
products or do performance-based tasks. Performance-based tasks may
include skills demonstration, group presentations, spoken tasks or
recitation involving higher order thinking skills, multi-media presentations,
and individual or group research projects. A written output may also be
considered as performance tasks.
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Quarterly Assessment measures pupil learning at the end of the
quarter. This may be in the form of objective tests, performance-based
assessment, or a combination thereof.
Quarterly Grade in Achievement for the 2nd, 3rd and 4th Quarters
The grades per quarter are independent. The 2nd, 3rd, and 4th Quarter
grades follow the same computation in the 1st Quarter.
The Grade Point Average (GPA)

The Grade Point Average (GPA) is the basis for the academic ranking of
pupils in each grade level at the end of the quarter. The GPA is determined
by multiplying each subject’s achievement mark with the number of times
a subject is recited per week. The products are added and the sum is
divided by the total number of times all subjects are recited per week. The
GPA is expressed in two decimal places.
ACHIEVEMENT NO. OF PRODUCT GRADE POINT

GRADES % (A) TIMES OF AVERAGE (GPA)
SUBJECTS RECITED A&B
PER WEEK
(B)
CLE 92 3 276
Reading 88 3 264
Language 85 3 255
Filipino 84 5 420
Math 82 5 410 3170
Science 90 5 450 36
HEKASI 87 4 348 =
Computer 95 5 475 88.05%
/HELE
Music 89 1 89
Arts 91 1 91
PEH 92 1 92
TOTAL 36 3170
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The Final Grade
Achievement and Effort Marks have Final Grades taken from the Average of
the Quarterly Grades (QG) expressed in whole number and letter grade
respectively.
Final Grade = 1st QG +2nd QG + 3rd + 4th QG

by Learning Area 4
The Final Grade Point Average

The Final Grade Point Average is the Average of the Quarterly GPA
expressed in two decimal places.
SUBJECTS Q1 Q2 Q3 Q4 FINAL
GRADE
Christian Living 92 92 91 91 92
Education (CLE)
Reading & Phonics 88 90 88 88 89
Language & Spelling 85 87 89 92 88
Filipino 84 84 86 87 85
Mathematics 82 87 90 93 88
Science & Health 90 90 90 90 90
Araling Panlipunan 95 95 95 94 95
Computer 87 87 90 92 89
Music 88 89 90 89 89
Art 89 89 89 89 89
PEH 90 90 95 95 93
Grade Point Average
(GPA) 87.90 89.06 89.96 90.75 89.42
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EFFORT GRADE & EQUIVALENT RATINGS
f This grade evaluates how dedicated a pupil applies himself or herself to
e the different activities or tasks required to attain mastery of the lessons
learned in school. The pupil’s scores in homework and seatwork are
reflected in the Effort Grade. This ranges from:
LETTER NUMERICAL PERCENTAGE

DESCRIPTION GRADE EQUIVALENT EQUIVALENT
Outstanding O 5 90 and above
Very Good VG 4 85-89
A Good G 3 80-84
Fair F 2 75-79
Needs NI
1 74 and below
Improvement
CONDUCT GRADE
The Conduct Grade is given to indicate the growth in self-discipline and to
show how a pupil is contributing to the proper order in the entire school
community. Pupils who are disciplined promote a positive school climate
which enhances the optimum growth of everyone in the school. Conduct
grade also reflects the pupil’s attitude towards the subject. It ranges from
Outstanding (O), Very Good or Commendable (VG), Satisfactory or Good
(G), Fair (F), and Needs Improvement (NI).
A pupil who is well-disciplined in class, shows a very positive attitude

towards the subject and is respectful to all members of the XUGS
community may be Outstanding in Conduct. However, if there are minor
and/or moderate offenses committed within the quarter, points will be
deducted from Conduct. For every three minor offenses is 1-point
deduction and for every moderate offense is 1-point deduction. If heavy
offense is committed, an automatic NI will be given. (Refer to the Sample
Table of Infractions in Section II)
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LETTER GRADE NUMBER of OFFENSES
DESCRIPTION COMMITTED
Outstanding O 0
Very Good VG 1-3
Good G 4-5
Fair F 6
Needs NI
Improvement 7-10
HOMEROOM GRADE
Every quarter, Class Moderators also give grades to the members of the
Homeroom Class following the same descriptive grades: O, VG, G, F and NI.
The criteria of the Homeroom Grades depend on the level of involvement

of a pupil in the activities of his/her homeroom class as demonstrated in the
following characteristics during a specific quarter:
- The degree of cooperation shown by the pupil in maintaining
the order and discipline of the class especially during times
when the teachers are late or absent.
- The degree of participation of the pupil in the activities of the

whole class like during intramurals, feasts, class Masses,
recollections, etc.
- The degree of participation as a member of the class in

maintaining the physical cleanliness and orderliness of the
homeroom.
- The degree with which the pupil strives to help build positive
teamwork and morale of the class.
2. PREFECT’S GRADE
Every quarter, the Prefect of Discipline also gives a Prefect’s
Grade to each pupil using the following descriptions: Outstanding (O),
Very Good (VG), Good (G), Fair (F), Needs Improvement (NI) based on the
records of:
a. lateness and absences

b. community services served or unserved
c. other infractions of school rules and regulations gathered by
the Prefect’s Office and also those referred to the office which are
verified to be true by the office.
3. CO-CURRICULAR OR CLUB GRADE

Starting the Second quarter, the Club or Activity Moderators also
give grades to all their club members corresponding to the contribution
of the member to achieve the Club’s objectives. The quarterly grades are
also letter grades of O, VG, G, F and NI.
4. KINDERGARTEN GRADING SYSTEM
Achievement Grade
The teacher records evidence of pupil’s learning through the use

of different recording mechanisms such as checklist and portfolios.
These records show the pupil’s achievement of the competencies
across the domains that were taught or developed within a quarter.
Checklists are used to keep track of and record learner’s

competencies such as knowledge, understanding, skills, attitudes
and behaviors while they are learning. Target competencies are
listed in logical order, with similar and related items grouped
together.
A portfolio is a systematic and organized collection of the pupil’s

output. It is an important tool for monitoring the development of
the skills, capabilities, and learning progress over time.
At the end of every quarter, a report card will be provided to the

parents. Overall performance of the learner based on all the
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evidence of learning such as portfolios, checklists, and teacher’s
observation will be summarized in the report card.
Qualitative ratings are used in the report card instead of numerical

grades.
H. REPORT CARDS
The Report Card is the official record of the school regarding the
performance of the pupil in matters pertaining to academics and discipline.
It is given at the end of every quarter. Only the parents and legal guardians
can sign the report cards. The signed report card must be returned to the
class moderator within five days after the date of issue.
I. ACADEMIC REVIEW
1. Every quarter, only those pupils with all passing Achievement Grades are
given directly the Report Cards by the Homeroom Moderators. Those
who will not receive their Report Cards must really ask their parents or
guardians to come to get their Report Cards from the Homeroom
Moderators.
2. If a pupil feels that his or her grade in the Report Card does not coincide
with his/her accomplishments during the quarter, then he/she applies
for an Academic Review by filling-in an Academic Review Form available
at the Office of the Assistant Principal for Academics. This can also be
done by the parent of the pupil. The filled-up form is submitted directly
by the pupil or his or her parent to the teacher or to the secretary of the
Assistant Principal for Academics who gives it to the teacher concerned.
3. The teacher evaluates the merit of the request then responds by filling-
in the appropriate portion of the form and asks his/her ADC to double-
check for recommending approval then gives it back to the Office of the
Assistant Principal for Academics. The AP for Academics approves the
form and passes it to the Principal for final approval.
4. The Principal evaluates the request, approves or disapproves it and
passes it to the Registrar’s Office so that proper changes in the marks
may be done on the pupil’s record.
5. The filled-in Academic Review Form is kept at the Registrar’s Office as
part of the important documents stored for safekeeping.
6. An Academic Review does not guarantee a change of grade unless there
are errors in computation or discrepancies.
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7. Academic Review happens a week after the release of the report cards.
Applications made after the specified week for the review will not be
entertained anymore.
J. PARENT-TEACHER CONFERENCE
Once every quarter, except for the Fourth Quarter, a Parents
Teachers’ Conference is held to discuss the pupils’ performance and
conduct in school.
K. ACADEMIC WARNING STATUS

A pupil who incurs at least three Needs Improvement (NI) Effort
Marks in any given Quarter will be placed on Academic Warning (AW) for
that quarter. He or she can lift the AW status during the following quarter
or quarters if all his or her Effort Grades are at least Good (G).
Failure to lift the AW during the 4th quarter is tantamount to
being placed on Academic Probation (AP) for the following school year.
Pupils who incur three NI grades in Effort during the fourth quarter
automatically are also placed on Academic Probation for the following
school year.
L. ACADEMIC PROBATION (AP) STATUS

The Academic Probation Status is a condition which reminds
pupils to be actively involved in their learning and to apply ‘magis’ in their
studies. Learning more will enable each one to be better prepared to
serve others for God’s greater glory. Good doctors, lawyers, teachers,
engineer’s technicians, etc turn out to be better than others because
they know more regarding their fields. They know more because they
applied more of their time to their studies during their grade school, high
school and college days.
Academic Probation is a status given under the following conditions:
1. A pupil with one or two failing marks at the end of the school year
will have to take the XUGS summer extension program and must
pass them to be able to proceed to the next grade level. The pupil in
that case will be placed on Academic Probation for the next school
year.
77
2. However, if the pupil fails in one or two of the subjects during the
summer extension program, he or she will be retained and will be
placed on Academic Probation the following school year.
3. A pupil who fails in at least three subjects at the end of the school year
will be retained and will be placed on Academic Probation the
following school year.
M. OTHER CONDITIONS OF ACADEMIC PROBATION (AP)

1. A pupil on AP for the current school year cannot participate in
varsity or invitational games, sports competitions or other school-
related activities held in or outside Cagayan de Oro City without a
formal letter of the parents addressed to the Principal requesting for
approval for their child’s participation.
2. Although accepted as a member of a club, he or she cannot be

elected in any major position in his or her homeroom class or club
organization.
3. He or She must report to the Guidance Office and the Assistant

Principal for Academic’s Office with his or her parents at least once
every quarter especially during Parents-Teachers’ Conference
Meetings.
4. The Academic Probation status will only be lifted if at the end of

the school year, the achievement grade of the pupil is at least 75%
in all subjects.
N. PROMOTION AND RETENTION
1. Only pupils who perform to the standards set forth for both
academics and behavior may be promoted to the next grade level.
2. A pupil is retained in a particular grade level and placed

on Academic Probation status on the following school year if he or
she:
78
2.1 fails in one or two of the subjects during the summer
extension program
2.2 fails in at least three subjects at the end of the school year
3. A pupil may repeat only once in any grade level during his or her stay
in Xavier University Grade School. The XUGS reserves the right to
refuse acceptance of pupils who failed two school years.
4. A pupil is not allowed to repeat in Grade 6 at the Xavier University

Grade School.
5. Not all pupils who pass the sixth grade are admitted to the Xavier
University Junior High School. To qualify for admission, the pupil
must pass the entrance examination and interview by the Junior
High School Admission Committee.
6. A pupil who is supposed to be retained but decides to transfer to

another school instead of staying will no longer be accepted in XUGS
in the next school years.
7. A pupil who was asked to transfer to another school because of

academic and/or behavior reasons will not be accepted anymore in
XUGS.
O. PROCESS OF WITHDRAWAL FROM SCHOOL
If a parent decides to withdraw his/her child from school for any

reason, he/she must fill-out the Withdrawal Form available at the Office
of the Registrar. This must be completed with all signatures needed and
must be submitted back to the Office of the Registrar. Only those with
completed Withdrawal Form will be given necessary documents for
transfer.
79
Magis
80
SECTION IV
HONORS AND AWARDS
Xavier University Grade School places great importance in the

development of the pupils on the following: application of Christian values
and attitudes, effort and achievement and in participation and leadership in
school activities. Deserving pupils are given due recognition at the end of
the quarter and at the end of the school year.
1. Academic Awards
Quarterly Honors
1.1 With Highest Honors – given to all pupils with the following
grades during the specific quarter:
1.1.1. a Grade Point Average (GPA) of 98-100%
1.1.2. no grade lower than 90% in all the subjects and
1.1.3. no grade lower than Good in Penmanship, Computer,
Conduct, Effort, Homeroom, Prefect’s Grade and Co-curricular
Activities.
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1.2 With High Honors – during a specific quarter, given to all pupils with:
1.2.1 a Grade Point Average (GPA) of 95-97%
1.2.2 no grade lower than 88% in any subject, and
1.2.3 no grade lower than Good in Penmanship, Computer,
Conduct, Effort, Homeroom, Prefect’s Mark and Co-curricular
Activities.
1.3 With Honors – during a specific quarter, given to pupils with

1.3.1 a Grade Point Average (GPA) of 90-94%
1.3.2 no grade lower than 87% in any subject, and
1.3.3 a grade of at least Good in Penmanship, Computer, Conduct,
Effort, Homeroom, Prefect’s mark and Co-curricular
Activities.
2. Year-end Award
The guidelines of the Quarterly Honors will be followed but the
Final Mark will be the basis. The Final Mark is the average of the grades
from 1st Quarter to Fourth Quarter.
3. Graduation Academic Awards

3.1 Selection of the Top Ten of the Graduating Pupils (Top five from
each campus) The same criteria apply as the Quarterly Academic
Awards except that the GPA will be based on the average of the
last three years of schooling of the pupil (from Grade 4 to Grade
6). Only pupils who study at XUGS for the last three school years
are qualified for the Top Ten.
The final selection of the Class Valedictorian and Class Salutatorian

will be based on the following criteria specified below: The
members of the Academic Council, the Homeroom and the Club
Moderators of both campuses are expected to discuss the merits
of each pupil before they assign rank equivalents to the
outstanding graduating pupils. Each rank equivalent cast by every
evaluator is a whole number from one (1) to five (5) for all criteria.
However, each average rank equivalent of every pupil is expressed
to the second decimal place before it is multiplied with the
percentage weight of each criterion.
82
3.3.1 Criterion 1: Over-all Academic Excellence
This is equal to: (Average Rank Equivalent of the Pupil x 22% or 0.22 =
Product A)
This is based on the highest over-all Grade Point Average for three school
years; namely, the average Grade Points Average (GPA) of the final marks
of Grades 4, 5 and 6. This is generated by the Registrar’s Office. The top
5 of each campus is determined.
For each campus, among the top five pupils, the one with the lowest GPA
among the five is given a rank equivalent of 1 while the pupil with the
highest GPA is given a rank equivalent of 5.
3.3.2 Criterion 2: Outstanding Participation in Extra and Co-curricular

Activities
Note: For SY2020-2021, computation will be exclude the G6 level co-
curricular involvement.
This is equal to:
(Average Rank Equivalent of the Pupil x 22% Product B)
The number of clubs joined in is not the sole basis for the ranking but
the quality of participation in the clubs is given a major importance.
The members of the Academic Council, Homeroom and Club
Moderators will vote only for their set of the top five pupils. A rank
equivalent of one is given to the pupil with the lowest club
involvement while a rank equivalent of five is given to the pupil with
the highest club involvement.
3.3.3 Criterion 3: Outstanding Performance in Interschool

Competitions
This is equal to:
(Average Rank Equivalent of the Pupil x 22% = Product C)
In this criterion, all Academic Council members, Homeroom Moderators
and Club Moderators of both campuses will evaluate all the top ten
pupils. The number of times a pupil wins in interschool competitions, the
higher his rank equivalent. A pupil who wins beyond the local or city level
– to the regional, national or even international levels will be given a
higher rank equivalent much bigger than a pupil who wins many times in
the local level.
83
3.3.4 Ownership of the Core Values Promoted by XUGS
This is equal to:
(Average Rank Equivalent of the Pupil x 34% = Product D)
Based on the manner the pupil expressed his or her inner self in
the interview phase, all the members of the Academic Council,
Homeroom Moderators and Club Moderators will evaluate each of the
top ten pupils. Although fluency may work positively for a pupil, it is
not the main basis for being given a high rank equivalent by all the
evaluators present. Sincerity, honesty and genuine ownership of those
qualities of an ideal XUGS graduate are greatly considered.
2.3 Selection of the Class Salutatorian and Class Valedictorian

The sum of Products A, B, C & D above is determined for each top
five graduating pupil in both campuses. The pupil with the highest sum
in each campus is recommended to be the Class Valedictorian and the
one with the second highest sum is recommended to be Class
Salutatorian. The members of the deliberating body are required not
to make any disclosure of the proceeding to any one especially to the
pupils who were interviewed and their parents. Only the Principal’s
Office has the prerogative to declare this.
The Assistant Principal for Academics from both campuses will

prepare a letter recommending to the Principal the pupils who will be
the Class Valedictorians and Class Salutatorians respectively, showing
the basis for the recommendation. Once the Principal approves the
recommendation, his/her office issues a formal Memo announcing the
information.
The Class Salutatorians and Class Valedictorians will be given the

privilege to speak on behalf of the graduating class during the
graduation ceremony.
Disqualification
Any pupil who has missing class standing marks,
examination marks, or any marks in any subjects, or has taken a late
quarterly examination without valid reason or cause IS DISQUALIFIED
from receiving the yearly honor awards.
84
4. Subject Excellence Awards (for Grade 6)
This is given to the graduating pupil who:
2.1 earned the highest GPA/Grade Average in a specific
academic subject for the past three school years (G4 to
G6)
2.2 has studied at XUGS from Grade 4 to Grade 6.
2.3 no grade lower than Good in Effort, Conduct, Prefect’s
Mark and Co-curricular Activities.
Disqualification
Any pupil who has taken a late quarterly examination without valid
reason or cause IS DISQUALIFIED from receiving the yearly subject
excellence awards.
5. Academic Related Awards

Awards given to winners in the different academic contests
whether in-school or inter-school.
B. Values Education Awards
1. MAGIS Awards
These awards are given to five pupils per campus (one for each
core value) belonging to pupils the graduating class for having acquired or
developed in an outstanding manner certain qualities of character which
are aligned to the following core values which XUGS instills in all its
members:
M manifests a firm belief in Christ as Friend and Model of his

or her life; this core value is aligned with the student’s
ownership of the values of Obedience, Prayerfulness and
Reflection : CHRIST-CENTEREDNESS
A affirm to strive to be disciplined and critical yet open to new

ideas; this is aligned with the values of Diligence/ Industry,
Orderliness or Being Systematic and Self-Reliance
: COMPETENCE
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G gear to practice Cura Personalis and are capable of
transcending self-interest for the common good; this is
aligned with the values of Social Concern, Courtesy
Respectfulness: BEING COMPASSIONATE
I ignite the passion for truth & justice in uplifting the plight of
the poor & work for the care & preservation of our natural
environment; this is aligned with Consideration for Others,
Ecological Consciousness and Helpfulness and Cooperation
: COMMITMENT
S show respect for our Filipino identity, culture, and tradition

and ready to serve our country; this is aligned with the values
of Service and Love of Country : BEING CULTURALLY
INTEGRATED
The deliberating body, however, may decide to award less than five
graduating pupils per campus. The award is given during the graduation
ceremony.
2. Xavier Award
The Xavier Award is the highest award given to graduating, who, in
the judgment of the faculty, exemplify the model XUGS graduate for
Christ-centeredness, Competence, Compassion, Commitment and
Cultural Integration. Only a maximum of two recipients qualify to receive
this award who may both come from the same campus. The recipient/s
is/are selected by a consensus decision of the joint Academic Councils of
both the Pueblo and Macasandig campuses. The deliberating body, after
evaluation, makes a recommendation of one or two pupils to receive the
award which is approved by the Principal. This award is withheld if the
deliberating body finds no one among the graduating batch who fits the
core-values criteria. This award is given during the graduation ceremony.
86
C. Other Awards
1. Leadership Award
The Leadership Award is given to the graduating pupil to recognize

pupil contributions to the mission and activities of Xavier University Grade
School. The recipient is selected based on the criteria set by the awards
committee.
2. Girl Scout of the Year / Boy Scout of the Year
The awards are given to the progressive, dynamic, proactive,

patriotic and God-loving graduating pupil who has exemplary service to the
school and the community that gears towards development of character,
civic consciousness, physical fitness and right citizenship. He/she must live
according to the GSP or BSP Promise and Oath.
3. Athlete of the Year
The Athlete of the Year Award is given to the graduating pupil who
has developed sportsmanship and team-building skills. He/she has brought
the name of the school in competitions and has received awards.
****** Giving of the Leadership, Girl Scout of the Year and Boy Scout of the
Year, and Athlete of the Year Awards is a prerogative of Xavier University
Grade School. No pupil can demand/claim it as a matter of right.
4. Co-Curricular Activity Awards
These awards are given to deserving pupils for their outstanding

performance as members or officers of the different co-curricular
organizations. The awardees are selected on the basis of attendance,
punctuality, observance of club requirements, behavior, and above all
outstanding contribution to the achievement of the goals of the club. The
awards are given during the annual Club Culminating Program.
Although the names of the grade 6 medal awardees are mentioned
during the annual Club Culminating Program, the grade 6 pupils will,
however receive their medals during the graduation ceremony.
87
5. Special Awards
This award is given to graduating pupils who exemplify excellence

in other fields. This award is withheld if the deliberating body finds no one
e among the graduating batch qualifies for the award.
e
s
GUIDELINES IN SELECTING ACADEMIC AWARDS IN KINDER LEVEL
A. Academic Award
A pupil should have:
, - At least Developing (D) mark in First to Third Quarter and
e Consistent (C) mark in all competencies in the Fourth Quarter
,
e Rating Scale
GRADE INDICATORS
C (Consistent) Always demonstrates the expected
90-100% competency; Always participates in the
different activities, works independently and
o Always performs tasks, advanced in some
t aspects
D (Developing) Sometimes demonstrates the competency;
80-89% Sometimes participates, minimal supervision
e and Progresses continuously in doing
y assigned tasks
B (Beginning) Rarely demonstrates the expected
79 and below competency; Rarely participates in class
activities and/or initiates independent works
and Shows interest in doing tasks but needs
g close supervision
r
,
l B. Values Awards
e a. Active Participation, Cheerfulness, Cooperation, Friendliness,
Gentleness, Hardwork, Helpfulness, Honesty, Initiative, Kindness,
d Leadership, Motivation/Enthusiasm, Patience, Perseverance,
, Persistence, Politeness/Courtesy, Responsibility, Risk Taking, Self-
discipline, Generosity, and Sportsmanship.
88
GUIDELINES IN SELECTING ACADEMIC AWARDS IN NURSERY LEVEL
A. Academic Award
A pupil should have:
- At least VG in all subjects from First to Third Quarter
- Outstanding (O) marks in all areas of the subject in the
Fourth Quarter
Rating Scale
LETTER PERCENTAGE
DESCRIPTION GRADE EQUIVALENT
Outstanding O 90 and above
Very Good VG 85-89
Good G 80-84
Fair F 75-79
Needs Improvement NI 74 and below
B. Values Awards
a. Outstanding in Obedience
b. Outstanding in Neatness and Orderliness
c. Outstanding in Respectfulness
d. Outstanding in Consideration for Others
e. Outstanding in Courtesy
f. Outstanding in Helpfulness
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SECTION V
LIBRARY RULES AND REGULATIONS

In consonance with the goals of Xavier University Grade School,
the Library is geared towards providing the pupils, faculty, staff and
administration with all the materials needed to motivate and facilitate the
learning process. It is a place for reading and research therefore, silence,
order and cleanliness must be observed.
A. Proper Use of Library

● The library is open from 7:30AM to 4:00PM and there is no noon
break.
● Leave your things on the racks/table located near the door of the
library.
● Walk slowly. Avoid running and playing.
● Always wear your I.D. “No ID means NO ENTRY.”
● Wearing sleeveless shirts, jackets and hats are not allowed. Pupils
must always wear their complete uniforms every time they enter.
● Avoid eating inside.
90
● Observe cleanliness. Throw waste papers into the waste cans.
Sharpen your pencils carefully so that the shavings are put into the
waste cans.
● Observe SILENCE and pull out the chairs quietly.
● After using the books, return them well-arranged on the table
provided in the circulation area.
● When borrowing a book, be in the line and don’t lean on the
circulation counter. FIRST COME, FIRST SERVE. When you return the
book, don’t just leave it on the borrower’s table. Wait until it is
properly received by any of the library staff.
● Borrowing books online will fill in the form and the librarian will
prepare the borrowed books for PICK UP at the guard house.
● The number of books that can be borrowed depends on the grade
level and the campus due to the available number of books during
normal and New Norm setting.
For Macasandig Campus:
Kinder - 1 book (PLA)
Grades 1 & 2 - 1 book
Grades 3 – 4 - 3 books
Grade 5 – 6 - 4 books
(Circulation and Filipiniana)
For Pueblo Campus:
Grades 1 – 2 - 1 book
Grades 3 – 6 - 3 books
(Circulation and Filipiniana)
● Grades 3 to 6 pupils are required to borrow with a minimum of 45

books within a school year.
● Before leaving the library, return all the library materials such as
chairs, books, magazines and newspapers to their proper places.
Then form two lines for inspection near the library door.
● During inspection time, present or show your borrowed book with
the receipt.
● The Faculty and Staff Area is for teachers and staff use only.
● Current periodicals and newspapers should only be read inside the
library.
● Five (5) minutes before the end of lunch break for grades 1-3 and
grades 4-6 the bell will be rung and everybody will be requested to
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push back the chairs. Library books should also be placed on top
of the table at the back of the reading area before forming lines
for inspection.
● Cellular phones are discouraged to be used inside the library.
Phones should be turned off or put in silent mode upon entering
the Library building. In cases of emergency calls, pupils may
quietly make or receive a call outside the Library.
● Internet research computers must be used for educational
purposes only. Internet games are not allowed in the library.
● Pulling out any card from the card catalog is not allowed.
● Avoid hiding books under and within the shelves which causes
disarrangement of book classification numbers.
● Pupils are requested to refrain from staying, playing and talking
loudly along the library corridors during RECESS and DISMISSAL
time in the morning and afternoon. Let us respect the needs of
the other library users.
B. Borrowing Policies for Pupils

● The pupil’s Identification Card will serve as his/her Library
Borrower’s Card. The Librarians will provide a barcode of the
pupil’s ID for the automated system in borrowing.
● Borrowers may go inside the circulation area to select or get a
book they need.
● Circulation and some Filipiniana books can be borrowed for a
period of one week, and can be renewed twice. Borrowed books
should be returned on or before the due date.
● Borrowing and returning of books should be done during library
period, recess, and lunch break only.
C. Proper Use of Books

● Use the books with care. Avoid marking or writing on them.
● Open a book gently.
Avoid bringing a book from the Reference Section into the
General Reading Area. Read Reference and Filipiniana
books only in the Reference and Filipiniana Section.
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D. Penalties
• Damaged or lost books must be reported at once and shall be
replaced or paid for by the borrower to the finance office the same
amount of the book was purchased. Failure to replace or pay the
book means refusal of clearance from the library.
Note: other rules and procedures about library matters online will posted
in the library website.
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Cultural
Integration
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SECTION VI
CO-CURRICULAR PROGRAM
In XUGS, the pupils undergo various learning experiences that will

help them develop as a person. They are guided to develop in all aspects
of their personality, namely: intellectual, physical, social, civic, moral, and
spiritual development.
These experiences are provided for by the so-called Co-Curricular
activities. These activities are undertaken in the different pupil
organizations or clubs offered in XUGS.
A. Objectives
1. Develop personal maturity, social graces, and sense of social
responsibility and appreciate the democratic way of living;
2. Apply in real life situations the things learned in the classroom;
3. Gain practical insights that help the pupils succeed in life;
4. Develop their leadership potential through the different clubs and
organizations.
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B. On Membership
Club Expo is done in July for Grades 3-6. On the scheduled days,
from Grades 3-6 are asked to register to the club of their choice.
Each club will have a minimum of 15 members and a maximum of
45 members.
Right after the Club Expo, if the number of registered pupils will
exceed the required number of members in each club, the Club Moderator
must have a screening in order to have a fair selection of the final list of
members.
Transferring of clubs must be done before the FIRST club meetings.
After the first club meeting, transferring of clubs will no longer be allowed.
The Grade 6 pupils are highly encouraged to choose the same club
that they had when they were in Grade 5 so that they can use and maximize
the trainings that they had with their clubs during the previous school year.
Should observe the ONE CLUB POLICY which means, they can only
have one club except for the members of the Central Student Government.
C. On Attendance
Club meetings are held every 1st and 3rd Thursdays of the month in
Macasandig and 2nd and 4th Thursdays in Pueblo; during activity hour. in the
Grades 3-6 Levels are expected to be in the assigned classroom of the club
of their choice.
In case there are club activities scheduled on Saturdays or another
day aside from the schedule of club meetings, attendance and participation
will still be checked by the Club Moderator.
If the club has off campus activities, the members must secure a
copy of ACTIVITY PERMIT signed by their parents or guardian. Without the
permit, they will never be allowed to join such activity.
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D. Club Member’s Appraisal
CRITERIA 5 4 3 2 1
Perfect Has Has Has Has never
Attendance attended attended attended attended
more than half of the less than club
Attendance half but less total half of the meetings
than number of total and
100%of the club number of activities.
total meetings club
number of and meetings
club activities. and
meetings activities.
and
activities.
Always on On time One time of On time less Always
time for more than the total than half of TARDY in
club half but less number of the total club
meetings. than 100% club number of meetings
Punctuality of the total meetings club and
number of and meetings activities.
club activities. and
meetings activities.
and
activities.
Accomplish Accomplish Accomplish Accomplish Accomplish
es/Observes es/Observes es/Observes es/Observes es/Observes
Observance of at least 93% at least 88- at least 80- at least 75- at least 75%
Club of the class 92% of the 87 % of the 79 % of the of the class
Requirements requiremen class class class requiremen
ts and requiremen requiremen requiremen ts and
procedures ts and ts and ts and procedures
procedures procedures procedures
Outstanding Very Generally Sometimes Uncooperati
ly cooperative cooperative does not ve.
Cooperation cooperates in club in club cooperate
in club meetings meetings for no good
meetings and and reason.
and activities. activities.
activities.
(Volunteers
to do work.)
Never Rarely Occasionally Almost Disruptive.
displays displays displays always
disruptive disruptive disruptive displays
behavior behavior behavior disruptive
Behavior during club during club during club behavior
meetings meetings meetings during club
and and and meetings
activities. activities. activities. and
activities.
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LEGEND:
19-25 = Outstanding (O)
16-18 = Very Good (VG)
13-15 = Good (G)
10-12 = Fair (F)
11 & below = Needs Improvement (NI)
E. Club Offerings and Its Nature
******* STUDENT GOVERNMENT *******
(Only the Central Student Government and the Page publication and
Yearbook Clubs will be offered for the SY 2020-2021)
● CENTRAL STUDENT GOVERNMENT (CSG)

Be an instrument in the implementation of
relevant school projects and policies! CSG helps develop
the art of intelligent leadership and consideration for
the rights of others; and fosters the spirit of cooperation
and friendly relations in the school. The XUGS CSG is
composed of elected CSG officers, grades 3-6 class
presidents, and vice-presidents.
****** RELIGIOUS AND FORMATION CLUBS******
● THE LITTLE CHAPEL AIDES (for Boys and Girls)

Was there ever a time when you curiously
considered being a server in the mass? With this club, you
can just do that! Serve during masses and worship God in
a more dynamic way.
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******LITERARY CLUBS ******
● The PAGE PUBLICATION: English and Filipino

Develop your skills in news, feature and editorial
writing, proofreading, lay outing and other aspects of
scholastic journalism. Experience the joy of having your
work published and appreciated by others. Get a chance
to join press conferences up to the national level. The members of this
club are screened and pre-selected by the Club Moderators.
*** ACADEMIC-SCHOLASTIC CLUBS ***
● H3 CIRCLE (Math Club)

Learn more about Mathematics! Enjoy problem
solving and concept development through games,
puzzles, riddles, and simulations.
Note: Members of this club are pre-screened.
● EX - LIBRIS (Book Lovers’ Club)

Be intelligent users of the Instructional Media Center
(IMC). Get exposed to print and non-print materials and
develop good reading tastes, habits and appreciation of
good books and other media.
● ROBOTICS CLUB
Fuel your interest for technology through this
newly-opened club! Get the chance to learn about,
design, and build robots while working with techies
who are as enthusiastic as you!
● PUBLIC SPEAKERS’ SOCIETY
This club is a great venue for pupils to explore and
discover the art of organizing their ideas into public
speaking. Members of this club will enjoy talking about
current issues. They will also be taught with the
fundamentals of debate and public speaking.
Note: Members of this club are pre-screened.
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• YOUNG NUTRITIONISTS’ CLUB
Cooking is an art! And you are the artist in this club.
Not only will you fill your minds with some creative ways
of preparing delicious treats like salads and sandwiches
and more challenging cooked meals, it will also surely
challenge you to prepare meals for balanced diets.
****** SERVICE CLUBS ******
● GIRL GUIDES (Girl Scouting Club for Grades 4-6)

Be a Filipino who is progressive, dynamic, proactive,
patriotic and God-loving. Join the dynamic, strong and
inspirational movement of the Girl Scouts of the Philippines.
• BADEN POWELL’S TROOP (Boy Scouting Club for Grades 4-6)

Be part of this honorable group and develop
character, civic consciousness, physical fitness and right
citizenship. Enjoy outdoor life through camping and
interact with other scouts from different councils.
• JUNIOR PARAMEDICS
Do you plan to become a nurse or a medical
doctor in the future? Then this club is just right for
you! Get to learn basic first aid and undergo trainings
with skilled medical practitioners.
****** AESTHETICS AND THE ARTS CLUBS ******
● LAPIZ AT PINTURA (Art Club)

Be more inclined to the arts and discover the
different ways of using various art media like crayola,
crypas, watercolor and others. Joining this club is a
very good way of expressing yourself in different art
forms.
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● DANCE SOCIETY
Energize your bodies and flex your muscles
gracefully and artistically. Learn and enjoy a variety of
dance genres, develop your dance skills, and
choreograph performances for major school events!
● TEATRO IGNACIO (Dramatics Club)

Learn acting skills and be able to enjoy
them. Experience the magical world of theater
through acting, singing and dancing that will
eventually lead to your exciting participation in
different school plays.
****** MUSICAL CLUB ******
● GLEE CLUB
If you think you have the talent in singing like the
little pop stars, then, this is it! Harness your vocal
chords and express your talent! Be familiar with
musical expression and interpretation. Enjoy and be
trained in choral singing.
• KWERDAS NI KIKO
Catch the opportunity for musical growth. Hone
your skills in playing the ukelele. Develop your special
aptitude and sensitivity to tone and harmony, and get
the chance to perform during big school events!
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******SOCIO-CULTURAL CLUBS******
● ENVIRONMENTAL SCIENCE CLUB

Take part in a worldwide effort to save the earth!
As you do so, you will get to appreciate the earth that
God, the ultimate captain of our planet, gave you.
Come up with ways to care for the world around you
and share what you have learned with your school,
your community, and your family.
• KULTURA (HEKASI Club)

Appreciate and value the beauty and splendor of
Cagayan de Oro City that in a way helped shape and
define your identity. Be familiar with its various scenic
and historic places through educational fieldtrips. Take
pride, respect and be compassionate for the city and its
inhabitants.
******SOCIO-EMOTIONAL CLUB ******
● IMAHE (PHOTOGRAPHY CLUB)

Heighten your skills and interest in photography
by joining this club. Learn the basics and techniques in
taking good photos and capture the best moments during
school activities. Pupils who would join this club must posses a digital
camera or cellular phones for mobile photography.
************** SPORTS CLUB **************
● BREBEUF CLUB
Enhance your physical and mental skills
and abilities in playing different kinds of
sports and develop sportsmanship and team-
building skills.
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SECTION VII
FACILITIES AND SERVICES CENTER
The school facilities and office services benefits the pupils and the
entire XUGS community. Regulations for the proper use of these facilities
are stated in this section. The pupils have the responsibility to help keep
these areas safe, clean, and attractive. Pupils are encouraged to observe
proper conduct and decorum when transacting business.
Section 1. FACILITIES OF THE SCHOOL
1.1. Building and Grounds
1.1.1 MACASANDIG CAMPUS
1.1.1a Daigler Hall

This building comprises mostly of the administrative
offices like Principal’s Office, Registrar’s Office, Cashier,
Assistant Principal for Administration’s Office, PAASCU
Room, Clinic, Prefect for Discipline’s Office, Guidance
Office, as well as the Learning Resource Audio-Visual
Center (LRAVC), Audio Visual Room (AVR), SRA Room, Art
Room, Music Room, Auditorium and Preschool
Classrooms. At the back of the Daigler Hall, you find the
Chapel, Campus Ministries Office and the Book Center.
1.1.1b Cervini Hall

This is where the Science Laboratory, Speech Laboratory,
Reading and Language, MAPEH and Makabayan
Workroom and Grades 1, 2 and 4 classrooms are located
1.1.1c Hayes Hall

This building is where the Assistant for Academic’s Office,
Math, Science, Computer Workroom, Computer
Laboratories A and B, and Grades 3 and 6 Classrooms are
situated.
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1.1.2 PUEBLO CAMPUS
1.1.2a Calungsod Hall

This is the main building of the school where the major
offices are situated. Offices found in this edifice are the
Chapel, Campus Ministries Office, Faculty and the offices of
the Academic Department Chairpersons (ADC), Prefect of
Discipline, Principal’s Office, Infirmary, Guidance Office and
other classrooms are located.
1.1.2b Gonzaga Hall

This is where the Assistant Principals Office, the Learning
Resource Audio-Visual Center (LRAVC), the HELE, Science
Laboratories and other classrooms are located.
1.1.2c Kostka Hall

This is where we find the Preschool and four (4) other grade
level classrooms.
1.2. Canteen
The Canteen opens at 7:30 AM and closes at 5:00 PM on class
days. It is open on Saturday mornings while the Pueblo canteen
is closed on a Saturday. The Canteen in Macasandig campus is
situated at the right side of the main entrance gate.
1.3. Campus Ministries Office /Chapel
The Campus Ministries office takes charge of the spiritual

growth and development of the entire Grade School community.
It is responsible for pupil’s recollections and retreats, Eucharistic
celebrations and other liturgical services. It is also open to those
who need personal and spiritual consultation, direction, and
counselling.
A scheduled class mass is prepared by the Campus Minister to
develop their spiritual formation.
During examination days, Mass starts at 7:30 AM. Silence
must be observed while the Mass is going on whether pupils are
inside or outside of the chapel to show respect and reverence to
the Blessed Sacraments.
1.4. Covered Courts
The Covered Courts is for General Assemblies, Community
Masses/Liturgical Celebrations, Sports Activities, PE Classes
and practices for school programs and learning area activities,
Reading of Honors, Parents’ Orientation and other related and
approved activities. In Macasandig, Covered Courts 2 is used
as a satellite canteen during lunch time. Tables are provided
for the pupils and parents.
It may be open to other groups or organizations outside of
XUGS with the approval of the Principal.
1.5. Drinking Facilities

In Macasandig, drinking facilities are provided in four (4)
locations, namely; walk way going to the Chapel, promenade,
fronting the Grade 1 Uriel Classroom and the covered court.
While in Pueblo, they are installed at the parents’ waiting
shed, preschool dining area, and near the lobby. For health
purposes, pupils are encouraged to help keep the drinking
facilities clean and sanitary; washing, brushing of teeth and
spitting are not allowed. The drinking facilities are for drinking
purposes only.
1.6. Finance Office (Cashier)

The Finance Office accepts payment of tuition and fees.
During enrolment and days before the quarterly exam, a
personnel is sent to the Grade School Macasandig campus to
receive and issue slips while for Pueblo campus, parents can
directly pay at the Junior High School Finance Office.
Payments can also be made over the counter at Philippine

National Bank (Corrales Branch), Chinabank (Divisoria Branch),
Robinson’s Bank (Limketkai Branch), Metrobank and CTBC Bank
or by ATM, Phone banking thru Bank of the Philippines Islands.
SM Mall and Save More branches also accept payments for
minimal fee. Official receipts or validated copies of deposit slips
should be secured or else payments may not be acknowledged.
105
1.7. Guidance Office (Guidance, Testing, Admissions)
The Guidance office renders to the pupils the following
services: Orientation, Individual Inventory, Information, Individual
and Group Counseling, Follow-up and Recruitment.
The Office is also responsible for screening and conducting
entrance examinations of incoming pupils, transferees and
scholars; administering, scoring and interpreting surveys and
standardized test and coordinate with class moderators in providing
Homeroom Guidance activities and planning and implementing
grade level and group guidance activities.
1.9
1.8. Infirmary
To provide health services to the school community, the
Medical Team is available from Mondays to Friday on the following
schedule:
Macasandig Campus
1 Full-time Nurse Monday- Friday 7:30 AM - 11:30 AM
12:30 AM - 4:30 PM
Saturday 8:00 AM - 12:00 NN 1.1
1 Part-time Nurse Monday- 10:00 AM - 2:00 PM
Thursday off
2 Full-time School Physicians Monday-Friday 8:00 AM - 10:30 PM
(except 1:00 PM - 3:00 PM 1.1
Wednesday
morning only)
2 Full-time Dentists Monday-Friday 8:30 AM - 10:300 AM

1:00P.M.- 3:00 PM
Pueblo Campus
2 Full-time Nurses Monday- Friday 7:30 AM - 4:30 PM
Saturday 8:00 AM - 12:00 NN
1 Full-time School Physician Monday-Friday 8:00 AM - 10:00 AM
1:00 PM - 3:00 PM
2 Part-Time Dentists Monday-Friday 8:00 AM - 11:00 AM
1:00P.M.- 3:00 PM
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The school Physician and Dentist perform annual medical and
dental check-up for all the pupils of XUGS. The Medical team is
available for consultation, provides emergency and first aid and
makes referral to hospitals when needed.
1.8.1 Dental Services for pupils:
1.8.2. Annual Oral Examination and Prophylaxis
1.8.3. One extraction of a permanent tooth
1.8.4. Consultation and Treatment
1.9. Learning Resource and Audio-Visual Center (LRAVC)

1.9.1 In consonance with the goals of Xavier University Grade
School, the LRAVC is geared towards providing the pupils,
faculty, staff and administration with all the materials needed to
motivate and facilitate the learning process. It is a place for
reading and research therefore, silence, order and cleanliness
must be observed.
1.10. Parent Teachers Association (PTA) Office

PTA Office provides a venue for parent-to-parent interaction,
officers meeting and other parenting concerns.
1.11. School Laboratories
1.11.1. Computer Lab A & B

Computer laboratory in XU Basic Education (Grade
School) serves as a center for teaching computer education to all
classes in Grade 1 to 6. It provides a venue for pupils for research
in all subject areas with the use of the internet connection. find
access in answering their assignments, gather appropriate
graphics and other digital materials necessary in their subject
areas. It serves also as a workplace for pupils in producing
learning materials and creating technology-based projects.
1.11.2. HELE Lab

HELE laboratory in XU Grade School serves as a special
classroom for pupils in Grades 4 to 6. It serves as a venue for
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pupils in learning everyday life skills in Home Economics and
Livelihood Education. It provides the necessary materials, tools
and other facilities to augment knowledge and skills in their
everyday lives such as cooking, project making, gardening, sewing
and other entrepreneurial activities.
1.11.3. Science Lab

The Science Laboratory serves as a workplace where pupils
conduct scientific experiments. It is a facility that provides
controlled conditions in which scientific processes such as
observing, measuring, and experimenting are performed. It houses
most of the laboratory materials for experiments such as compound
microscopes, beakers, test tubes, and many others. These
laboratory materials are properly stored.
1.11.4. Speech Lab

The Language Laboratory plays an important role in the
language learning process. It is very useful for assessing pupils'
speech. It provides pupils with the technical tools to get the best
samples of pronunciation of the language. The electronic devices
used in the laboratory will stimulate the eyes and ears of the learner
to acquire the language quickly and easily.
Speech Laboratory Rules and Regulations

1. Form organized lines before entering the Speech Laboratory.
2. Come inside the laboratory and go to your assigned cubicles quietly.
3. Always wait for the teacher’s instructions.
4. Speak English at all times.
5. Maintain cleanliness and orderliness. Vandalism is strictly prohibited.
6. Eating, drinking, running and playing are not allowed inside the
laboratory.
7. Handle and use the headsets with extra care.
8. Return the headsets, books and chairs properly after use.
9. Raise your hand if you need help or if you need to go to the comfort
room.
10. Report any equipment malfunctions or damages to the teacher or
technicians.
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11. Participate and cooperate in all drills and activities.
12. Respect your teacher, lab technicians, classmates and laboratory
equipment.
1.11.5. SRA Lab

The SRA Laboratory is part of the Reading Learning Areas. These
are the SRA Laboratory Guidelines for pupils to follow.
1. Reading Teachers shall closely monitor the conduct of their

while they are inside the SRA laboratory. The Reading Teacher
shall not be allowed to leave the class during the assigned SRA
laboratory schedule. In the exceptional event that the teacher
must leave the class, the teacher must inform another teacher
next room.
2. The student-leader must check the SRA Kits before using it.
The pupil must immediately inform the teacher if there’s any
defect, error or damage observed in the kit assigned or if there
are any missing booklets. The teacher should immediately report
the incident to the ADC-Reading.
3. Pupils are not allowed to bring bags, food and beverages

inside the SRA laboratory.
4. No pupil shall be allowed to attach or detach any booklet
without asking permission from the teacher.
5. Proper SRA laboratory etiquette must be observed;
a. Ensure that no trash is left behind.

b. Wearing of hats/caps inside the SRA laboratory is not allowed.
c. Chairs must be returned properly to its original places
d. Orderly dismissal must be observed by the teacher and the class.
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Section 2. Care of Classroom and School Facilities
Respect and Care for Property

2.1 Every pupil should regard school property with care, and strive to keep
the buildings and the campus neat and clean. Flush the toilet bowl or
the urinal after using it. Make sure that the water faucets of the
lavatories have been turned off, the rubber plug in the flush tanks is in
place.
2.2 Open the drinking faucets moderately and close them properly after
use. Remember that the way you use the faucet affects the water
supply. Help in conserving the city’s water supply.
2.3 Take initiative to remind the class beadle and personally turn off the
lights and electric fans in the classrooms that the beadle forgot to turn
off during the recess, noon break, after classes, and other times when
the classrooms are not used.
2.4 Close the doors gently. Do not slam them. Do not kick them. Avoid
playing with the locks. Pupils are reminded to lock the door once they
leave the classroom.
2.5 Open the window jalousies by using the lever. Avoid pushing or pulling
the glass jalousies. You might break them.
2.6 Avoid writing on walls or putting the sole of your feet on the wall while
leaning on them.
2.7 Any pupil borrowing balls and other athletic equipment must sign up
and surrender his/her ID to the in-charge of sports equipment. The
borrower is responsible for returning the equipment. Any lost
equipment will be charged to his/her account. Always sign up for what
you borrow.
2.8 Bags, books, and other items should not be left on the benches outside
the room or along the corridors.
2.9 Official documents such as report cards, letters to parents, and the like
should be handled with care and given right away to the proper persons.
2.10 A pupil who causes damage to school or classmate’s property is
required to repair or replace the damaged property such as: classroom
chairs, tables, electric lighting unit, electric fans, other classroom
accessories, or toilet accessories.
2.11 Breakage/damage to such property /properties will be subjected to
repayment at the net book value of the item.
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2.12 School facilities which are assigned for use by a class are the
responsibility of that class. They should care for and watch over
these facilities such as (1) their classroom, (2) the chairs, tables,
electric lighting unit, electric fans and other accessories in their
classroom, and (3) the toilets and faucets assigned to them.
Breakage/damage of any such property specifically the plastic chair
will be subjected to pay.
2.13 Damage to these should be repaired at the cost of the whole class if
no individual pupil claims responsibility for the damage or has been
proven to cause the damage.
2.14 The pupil/s must be responsible for damage/s done either solely or
collectively of school facilities (library, AVR. sports equipment or
laboratories) at the time that such facility is being used.
2.15 Forgery or false representation is prohibited like presenting a false
document or identity. Pupils must not make, alter or possess a false
or forged document.
Section 3. Restricted / Off Limits Areas
3.1 Assigned Places, Off-Limit Areas, Play Areas
3.1.1 Assigned Places

3.1.1.a should be at their assigned places during class hours
and within the XUGS Campus during free periods.
3.1.1.b They are not to leave the campus any time
between their arrival and dismissal without a
written permission from the Prefect of Discipline.
3.1.1.c XUGS pupils are encouraged to take their lunch
only inside the campus.
3.1.1.d Pupils should stay with their activity moderator at
the designated venue until dismissal.
3.1.1.e While waiting to be fetched, should stay within the
parents’ waiting shed.
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3.1.2 Off-Limit Areas
3.1.3 For safety and security, certain areas in the campus are
designated as off limits. This means that are not allowed to
go to these areas on their own without permission. The
following places are off limits to enter. A pupil may enter
these areas only with the proper permission.
3.1.2a inside the carpentry shop
3.1.2b landscaped grass areas
3.1.2c offices
3.1.2d faculty rooms
3.1.2e the stage and backstage of the auditorium
3.1.2f laboratories except during classes
3.1.2g the infirmary, except when sick
3.1.2h the play areas of other grade levels
3.1.2i the car park area fronting the Registrar’s Office at the
Daigler Wing
- Pupils whose parents are employees of XUGS may enter the

offices where their parents are but must be quiet and in their
proper decorum at all times inside the office.
11. 4 Quiet Zone Areas

Pupils’ voice should be controlled while present in these areas.
Running and playing are not allowed in the quiet zone areas.
11.4.1j the sidewalk just outside the Chapel
11.4.1k Guidance Offices
11.4.1l Principal’s Office, Other Administrative Offices and PAASCU Room
11.4.1m The Chaplain and Campus Ministry Office
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11. 5 Play Areas
11.5.1n The Kindergarten play area of Pueblo campus is located
between the two wings of the Kostka Hall while Macasandig
Campus is located in front of Daigler Wing.
11.5.1o The Grades 1 & 2 play area is located at the back of HELE room
near walkway.
11.5.1p Playing of any sport games anytime/anywhere within the
Gonzaga & Calungsod Halls is discouraged.
11.5.1q The Grades 3 and 4 play area is the field in front of the Cervini
and Hayes Wings.
11.5.1r Grades 5 & 6 can use the field, the basketball court and
the volleyball court.
( add parents are not allowed inside the campus beyond 8 AM)
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APPENDIX A
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115
116
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APOSTLES’ CREED
I believe in God, the Father almighty, Creator of heaven and earth,
in Jesus Christ, His only Son, our Lord, Who was conceived by the Holy Spirit,
born of the Virgin Mary, suffered under Pontius Pilate, was crucified, died,
and was buried. He descended into Hell; on the third day He rose again from
the dead; he ascended into heaven, and is seated at the right hand of God
the Father almighty, from there He will come again to judge the living and
the dead.
I believe in the Holy Spirit, the holy catholic Church, the communion
of saints, the forgiveness of sins, the resurrection of the body, and the life
everlasting. Amen
HAIL HOLY QUEEN

Hail, holy Queen, Mother of Mercy, hail our life, our sweetness, and
our hope. To you do we cry, poor banished children of Eve. To you do we
send up our sighs mourning and weeping in this valley of tears. Turn then,
most gracious advocate, your eyes of mercy toward us, and after this our
exile show unto us the Blessed Fruit of Your womb, Jesus. O clement, O
loving, O sweet Virgin Mary.
L: Pray for us O Holy Mother of God
R: That we may be made worthy of the promises of Christ.
ACT OF CONTRITION
Oh God, I am heartily sorry for having offended you.
In choosing to do wrong and failing to do good, I have sinned against You
Who are all good and deserving of all my love.
I firmly resolve, with the help of Your grace to sin no more and to
avoid whatever leads me to sin.
SUSCIPE
Take, Lord, and receive all my liberty, Everything is yours; do with it
what my memory, my understanding, you will.
and my entire will, To you, Lord, I return it.
All I have and call my own. Give me only your love and your
You have given all to me. grace, that is enough for me.
118
APPENDIX B
h,
t,
d,
m
d
d
n ALMA MATER SONG

e
Xavier, Alma Mater
You have taught us to pay the price
To be men for God and country
d To prepare for sacrifice
e May we learn to love, may we learn to serve
n, And as Christ may we always give,
ur Our hands in help, our hearts in love
O And our lives that other men might live
Xavier, Alma Mater

You have taught us to worship with pride
Our Savior’s life and sufferings
And the cross on which He died
Not to fear the nails, not to heed the wounds
But to love through the thorns and pains
Keep our faith alive in the face of death
o That the world may see our Savior’s reign
119
ON CRUSADERS
On Crusaders, blue and white

With ready swords and shining lance
Bugles call us to the fight
Ateneans we advance
(Chorus)
Over plains and mountain trails
Until we face the bitter foe
And we will ride like fighting men
With our banner waving high
And the soldier’s battle cry
Charge on Crusaders onward we’ll win today!
On Crusaders of the Queen

Defend the honor of her name
And wherever we are seen
We will fight to uphold her fame
(Repeat Chorus)
PANATANG MAKABAYAN
Iniibig ko ang Pilipinas, aking lupang sinilangan,

Tahanan ng aking lahi, kinukupkop ako at tinutulungan
Maging malakas, masipag at marangal
Dahil mahal ko ang Pilipinas,
Diringgin ko ang payo ng aking magulang,
Susundin ko ang tuntunin ng paaralan,
Tutuparin ko ang tungkulin ng mamamayang makabayan,
Naglilingkod, nag-aaral at nagdarasal nang buong katapatan.
Iaalay ko ang aking buhay, pangarap, pagsisikap
Sa bansang Pilipinas.
120
PANUNUMPA SA WATAWAT NG PILIPINAS
Ako ay Pilipino
Buong katapatang nanunumpa
Sa watawat ng Pilipinas
At sa bansang kanyang sinasagisag
Na may dangal, katarungan, at kalayaan
Na pinakikilos ng sambayanang
Maka-Diyos, Maka-tao, Makakalikasan at
Makabansa.
PLEDGE TO STOP BULLYING
I believe that everybody has the right to feel safe, included, valued and
accepted. I pledge to respect others and to stand up against and report
bullying whenever and wherever I see it.
I will not be a bully.
I will help the bullied.
I will speak up against bullying.
It’s time to make a stand.
NOT IN OUR SCHOOL!
COOPERATIVE LEARNING PLEDGE
We, the (grade & section) of Xavier University Grade School,

want our classroom to be a friendly and happy place.
Therefore, we agree to -
Use soft voices;
Take turns;
Encourage everyone to participate;
Listen to others;
Be thoughtful and kind;
And respect everyone.
121
APPENDIX C
SUSPENSION OR CANCELLATION OF CLASSES
XU Procedures for Announcement of Suspension or Cancellation of Classes

and Work due to Weather Disturbances
1. Automatic Suspension or Cancellation of Classes

a.When Signal No. 1 is raised by PAGASA, classes at Preschool level,
in affected area, shall be automatically cancelled or suspended.
b.When Signal No. 2 is raised by PAGASA, classes at Preschool,
Elementary, and Secondary levels, in the affected area, shall be
automatically cancelled or suspended.
c. When Signal No. 3 is raised by PAGASA, classes at Preschool,
Elementary, Secondary, and Tertiary levels, in the affected area,
including graduate school, as well as work, shall be automatically
cancelled or suspended.
Whenever Typhoon Signals are raised by PAGASA for Cagayan de Oro or
Misamis Oriental, classes are automatically suspended or cancelled at the
applicable levels. No University Announcement will be made for automatic
suspensions or cancellations. The Typhoon Signal raised by PAGASA for
Cagayan de Oro or Misamis Oriental through its website
(www.pagasa.dost.gov.ph) or as reported by print and/or broadcast media is
sufficient for automatic suspension or cancellation.
2. Localized (Cagayan de Oro) Suspension or Cancellation of Classes

In the absence of (or in spite of) typhoon signal warnings, the local executive
(i.e., Cagayan de Oro City Mayor) may suspend or cancel classes or work
specifically for flood-prone or high risk area. It is the Mayor (not DepEd nor
CHED) who declares the localized suspension or cancellation of classes.
Furthermore, the Mayor will specifically declare whether work is also
suspended or cancelled. Whenever work is suspended or cancelled for
government offices, work is also suspended or cancelled for the University.
- from University President’s Memo 1314-047 dated Nov 13, 2013
122
APPENDIX D
POLYSTYRENE (STYROFOAM OR STYROFOR)
Prohibition of the entry, use, and disposal of polystyrene (e.g.

Styrofoam, Styrofor) food packaging, containers, and decorative
material in all the campuses and activities of the University
Consistent with the University’s mission to care for the environment and
as part of our Green Campus agenda, we are committed to minimize the
use of environmentally hazardous materials, components and packaging
of consumer products.
Cognizant of this commitment, the University hereby declares it a

policy to prohibit the entry and disposal of food packaging, containers and
decorative material made of polystyrene materials (e.g. Styrofoam,
styrofor) or it extracts in all its campuses and satellite offices. This
prohibition also applies to all activities of the University.
For you guidance and compliance.
-from University President’s Memo 1213-022 dated July 28, 2012
123
APPENDIX E
PRIVACY POLICY AND TERMS OF AGREEMENT
The Xavier University Grade School (“XUGS”) respects your child’s

right to privacy and the confidentiality of his/her personal
information.
PRIVACY POLICY
We aim to comply with the Data Privacy Act of 2012 and cooperate
fully with the National Privacy Commission (“NPC”). In doing so,
XUGS is committed to striking a balance between your child’s
personal privacy, which is important to us, and ensuring that our
legitimate interests as an educational institution and our ability to
fully and effectively carry out our responsibilities as such are met.
Some examples of situations when we may use your child’s
information to pursue our legitimate interests as an educational
institution are as follows:
▪ evaluating applications for admission to XUGS;

▪ processing confirmation of incoming pupils and transfer
pupils in preparation for enrollment;
▪ recording, generating and maintaining pupil records of
academic, co-curricular and extracurricular progress;
▪ recording, storing and evaluating pupil work, such as
homework, seatwork, quizzes, long tests, exams, research
papers, essays and presentations;
▪ recording, generating and maintaining records, whether
manually, electronically, through Radio Frequency
Identification (RFID) or other means, of class attendance
and participation in curricular, co-curricular and extra-
curricular activities;
▪ establishing and maintaining student information systems;
▪ sharing of grades between and among faculty members,
and others with legitimate official need, for academic
deliberations;
124
▪ processing scholarship applications, grants and other
forms of assistance;
▪ investigating incidents that relate to pupil behavior and
implementing disciplinary measures;
▪ maintaining directories and alumni records;
▪ compiling and generating reports for statistical and
research purposes;
▪ providing services such as health, counseling,
information technology, library, sports/recreation,
transportation, parking, campus mobility, safety and
security;
▪ managing and controlling access to campus facilities and
equipment;
▪ communicating official school announcements;
▪ sharing marketing and promotional materials regarding
school-related functions, events, projects and activities;
▪ soliciting your child’s participation in research and non-
commercial surveys;
▪ sharing your child’s information with persons or
institutions as provided below.
▪ If we intend to use your child’s personal information
for purposes other than our legitimate interests as
an academic institution, we will obtain your written
consent for that specific purpose, unless you
yourself request us to use, process and share your
information for such purpose; or processing without
your consent is allowed under the Act or other
applicable laws.
Some examples of when we may share or disclose your child’s

personal information to others include:
▪ posting of class lists and class schedules in school

bulletin boards or other places within the campus;
▪ sharing of information to persons, including parents,
guardians or next of kin, as required by law or on a
125
need-to-know basis as determined by the school to
promote your child’s best interests, or protect his/her
health, safety and security, or that of others;
▪ providing academic institutions, companies, government
agencies, private or public corporations, or the like, upon
their request, with scholastic ranking information or
certification of good moral character for purposes of
admission;
▪ sharing information to potential donors, funders or
benefactors for purposes of scholarship, grants and other
forms of assistance;
▪ distributing the list of graduates and awardees during
commencement exercises;
▪ reporting and/or disclosing information to the NPC and
other government bodies or agencies (e.g., Department of
Education);
▪ sharing information for accreditation and university
ranking purposes (e.g. Philippine Accrediting Association
of Schools, Colleges and Universities)
▪ complying with court orders, subpoenas and/or other
legal obligations;
▪ responding to inquiries verifying that your son is a bona
fide pupil or graduate of the school;
▪ conducting research or surveys for purposes of
institutional development;
▪ sharing your child’s directory information to the schools’
alumni association;
▪ publishing academic, co-curricular and extra-curricular
achievements and success, including honors lists and
names of awardees in school bulletin boards, website,
social media sites and publications;
▪ sharing your son’s academic accomplishments or honors
and co-curricular or extracurricular achievements with
schools he graduated from or was previously enrolled in,
upon their request;
▪ marketing or advertising to promote the school, including
its activities and events, through photos, videos,
brochures, website posting, newspaper advertisements,
physical and electronic bulletin boards, and other media;
126
▪ live-streaming of University/XUGS events;
▪ publishing communications with journalistic content,
such as news information in University/The Page
publications and social media sites.
As provided by the Act, you may object to the processing of your

son’s personal data, request to access his/her personal information,
and/or have it corrected, erased, or blocked on reasonable grounds.
The University/XUGS will consider the request and reserves the
right to deal with the matter in accordance with law.
Please specify your request and explain the reason for your request
by writing to:
NAME : SAMUEL F MACAGBA III
DESIGNATION: PRINCIPAL
E-MAIL ADDRESS: smacagba@xu.edu.ph
OFFICE ADDRESS: XAVIER UNIVERSITY GRADE SCHOOL
MACASANDIG, CAGAYAN DE ORO CITY
The University/XUGS reserves the right, acting reasonably, to

modify our Policy at any time in our sole discretion, and will
publish notice of any such modification. Any modification is
effective immediately upon posting.
127
TERMS OF AGREEMENT
I am the parent/legal guardian of the applicant/pupil who is a minor

(below 18 years old). On behalf of the applicant/pupil, I have read
the Policy and the Terms herein written, and agree to be bound by
them. I understand that the Policy and Terms refer to the personal
data of my child/ward.
By signing the handbook reply slip, I agree with the following:
● Republic Act No. 10173, or the Data Privacy Act of 2012, and
other relevant Philippine laws apply to the collection and
processing of my son’s personal data.
● I understand that by applying for admission/registering as a
student of XUGS, I am allowing it to collect, use and process
my child’s personal data where a legitimate educational or
institutional interest exists in its determination, as
enumerated in the Policy and other like circumstances.
● By providing personal information to XUGS, I am confirming
that the data is true and correct. I understand that XUGS
reserves the right to revise any decision made on the basis of
the information I provide should the information be found to
be untrue or incorrect.
● By entering into this Agreement, I am not relying upon any
oral or written representations or statements made by XUGS
other than what is set forth in this Agreement.
● Any issue that may arise in connection with the processing of
my personal information will be settled amicably with XUGS
before resorting to the appropriate arbitration or court
proceedings within Philippine jurisdiction.
128
APPENDIX F
129
XAVIER UNIVERSITY GRADE SCHOOL
PUPIL’S HANDBOOK
2021 Edition
I have read the contents of the Handbook and the

Academic Primer provided and sent. I understand that during
Home-based Learning, my child will be following most of the
content prescribed in the Academic Primer. However, the
stipulations in the Handbook will be referred to especially for
those sections specified in the Academic Primer.
Louie Danielle L Alvar

____________________________ ___________________
Printed Name of Pupil Pupil’s Signature
Lizlee I Libato
____________________________ ___________________
Printed Name of Parent/Guardian Parent/Guardian’s Signature
4 Pro Joy Rebusto

____________________________ ___________________
Grade and Section Class Moderator
Home Address:
Block 11 Lot 25 Ecoverde Sierra Indahag CDO
________________________________________________________
________________________________________________________
Contact Number:
09179844778
________________________________________________________
130

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PUPIL’S HANDBOOK

ABOUT THE COVER

The cover exemplifies #YesWeCan as XUGS’ direction this school year.

The core figure in the illustration is the successful completion of the

Genuine. This quadrant manifests the kind of education XUGS promotes.

Service-oriented. This quadrant displays the quality of education XUGS

+Ad Majorem Dei Gloriam.

The shield is placed against a gold field surrounded by two scrolls

Section Description No.

Foreword from the Principal 1

I GUIDELINES FOR SCHOOL LIFE 21

III ACADEMIC POLICIES 67

V LIBRARY RULES AND REGULATIONS 90

VII FACILITIES AND SERVICES CENTER 103

VIII APPENDICES 114

A. St. Ignatius of Loyola - Founder of the Society of Jesus

Xavier University Basic Education is an integral part of the Jesuit

M manifest a firm belief in Christ as Friend and Model of our

S show respect for our Filipino identity, culture, and tradition

Veritas Liberabit Vos.

We, Xavier University Basic Education, dedicate the pursuit of MAGIS

CHRIST-CENTERED/RELIGIOUS. For those belonging to the

COMPETENT. He or She has acquired a level of academic

LOVING AND SEEKING THE COMMON GOOD. He or She has

COMMITTED. He or She is familiar with the socio-economic issues

SEEKING TOTAL FORMATION. He or She has developed and is

OPEN FOR GROWTH. Believing that education is a life-long

Xavier University Grade School (XUGS) is a Filipino, Catholic, and

Xavier University Grade School believes in the holistic formation of

I give my 100% in all I do.

I obey and follow the school rules faithfully.

I stand with pride being a Filipino.

Xavier University Grade School is conducted by the Fathers of the

Considering the growing population of the pupils in the 1950’s,

In the school year 1960-61, Kindergarten was added in answer to

Thereafter in 1990, an XUGS Satellite was opened at Terry Hills,

The growing pupil population paved the way to the construction of

In 2017, the Philippine Accrediting Association of Schools,

Today, Xavier University Grade School as a nurturing community

The following have been Headmasters/Principals of Xavier

When you enrolled in XUGS you also become a member of the

The XU Grade School is a school community. The purpose of this

For a community to attain its purpose, all the members must

Your role in XU Grade School community is the role of a pupil. Your

The other members of the community are here to help in your

I. ADMINISTRATIVE STAFF & OTHER PERSONNEL

B. Vice President for Basic Education

2. The Assistant Principal for Academics supervises the teachers

I. Physical Plant Supervisor

L. Learning Resource and Audio Visual Center Coordinator (LRAVCC)

N. Academic Department Coordinator (ADC)

O. Student Activities Coordinator (SAC)

Q. Homeroom Moderator or Class Adviser

d S. School Nurse or Health Service Officer, Visiting Physician and Dentist

U. In-Charge of Textbooks & Integrated Learning Materials (ILM)

AA. Parent-Teacher Association (PTA)

The elected officers of the class assist the teacher in class

E. Class Marshall (Sergeant at Arms)

GUIDELINES FOR SCHOOL LIFE

I. How You Learn

1) Choose a place in your house which is free from disturbance – far

Suggested Schedule for Studying