III.
Group O
Table of Contents
Content Page #
A. Fill out New Product Form III:2 – III:4
B. User Guide III:5
Learn more about:
Group O: An outside Fulfillment house that stores marketing materials as well as completes other projects such
as printing and kitting. Visit https://staples.groupo.com for more information.
3A. Fill out New Product Form
Go to https://staples.groupo.com/Home.aspx and login using username/password.
o For information on website/getting a login see Appendix I.
Click “Add New Product” to the Right of the Easy button on the homescreen.
New Product Form Instructions-
Product Information
*Required fields
(1) Arrival Date: Date items will begin arriving at Group O
(2) Available Date: Date items should be made available for order on the site
(3) *Removal Date: Date items will be disposed of at Group O
(4) *Product Name: Name of item (ie 2010 Staples Catalog.) Please be as specific as possible and identify Staples or
Staples CE if applicable.
(5) *Product SKU: Use Six-digit SKU# if applicable. If an item does not have SKU #, please use 6 letters to appropriately
name the item.
(6) Product Owner: Your name is automatically filled in - please change if you will not be the owner.
(7) Product Owner Email: Your email is automatically filled in - please change if you will not be the owner of the item.
(8) Product Description: Add any applicable information that you think will help people identify how this item should be
used. Will the product be reprinted? Is it versioned? Will a new version be coming out? Staples or Staples CE?
(9) Disposal Instructions:
(10) View on The Web - No/Yes: Most items should be viewable on the web – select YES if so.
(11) Replenish – No/Yes: Select YES only if you are going to send additional quantities of this exact product.
(12) Fulfillment Project – No/Yes: Most items are not a fulfillment project – selected YES if you are working on a kitting
project where multiple pieces are being combined.
Product Quantity
(13) *Incoming Quantity: # of items arriving at Group O.
(14) Low Qty. Alert: When inventory reaches this #, you will be notified in order to replenish items.
(15) Product Cost: Cost is usually 0 (zero) – if not, please identify price of item
(16) *Available in increments of: # of items in one box (ie 10 catalogs).
III: 2
Order Recommendations
(17) *Min. Order QTY: Your minimum order cannot be less than your Qty per package. For example if a catalog comes in
boxes of 10, the minimum order should be set at 10 or a multiple of 10.
(18) *Max. Order QTY: Must be a multiple of your Qty per package. For example if the Qty per package is 10, the
maximum # of a catalogs for a person to order might be 40.
Product Categories
(19) *Asset Type: Select what kind of asset item is.
(20) Line of business: Select line of business associated with item if applicable.
(21) Initiative: Select initiative associated with item if applicable.
Product Images
(22) *Browse: Attach an image of incoming item.
III: 3
New Product Form Image –
III: 4
3B. User Guide
WELCOME
http://staples.groupo.com/ - enter login & password
o Click “New User” if you do not have a user name
o Click “Forgot Password” if you have forgotten your password
HOMEPAGE
Staples Store
Search for materials by Asset type, Line of Business and Initiative
Look for a specific item by name below “Find what you’re looking for”
Search
Search for a specific item or a general topic under “Find what you’re looking for”
Add New Products
Click “Add New Product” by the Easy button to fill out a new product form (Also see “New Product Form” under
Your Profile)
Checkout
Review the items you have selected to order, and the quantities you have selected by viewing your shopping
cart
o When you are done shopping, click the “Checkout Now” button
New Items
View/click on the latest items to arrive at Group O
Dashboard
View the most recent order processed at Group O
Your Profile
Click here to view/edit personal information and history.
o My Profile: view/edit contact information
o Address Book: view/edit addresses that you use frequently and save to your personal address book for
future use
o Completed Orders: view/edit past completed orders
Admin
Click here to manage a project, do reporting or add a new product form.
o Inventory Management: view/edit your New Product Forms – update removal dates, disposal
instructions, destroy items, incoming qty etc.
o *New Product Form: fill out a new product form to alert Group O that materials will be arriving (see
“2010 Group O New Product Form Instructions” for more details)
o Project Management: Manage the details/check on the status of a kitting project
o Reports: reports can be run based on criteria which include region, product, user, shipping method, date
and shipping cost
III: 5
