TheLeanWarehouse.co.

uk

STEP 1 5S

Red Tag Register

DEFINITION:
To identify precisely what materials and equipment is required for the production (or
administration operations) in the specific area of study.

Activity Method Tools Materials

The area of focus is ‘sorted’ in the following • Camera • Sort

manner • Clipboards Strategy
• First a sort strategy is defined i.e. what • Pens Sheet
rules are to be applied in deciding what to • Safety PPE • Red Tags
keep and what to discard and furthermore • Bins • Tag Sheet
where they should be placed. This is usually • Red Tag
based upon the materials and equipment Register
• Red Tag Area
require for the tasks undertaken in the
area of study and the frequency of use. • Lifting
Equipment
• For those items that need to be discarded
apply a ‘Red Tag’ and where possible
relocated them to a designated ‘Red Tag’
Area
• Log and track items as ‘Red Tagging’ takes
place.
• Where appropriate carry out a ‘Red Tag
Auction’ to see if any unwanted items are
required by other departments
• Finally evaluate and document the removal
of equipment and materials.

1. SAFETY:
• Brief all involved on hazards and risks of
exercise prior to starting.
• Ensure all relevant company procedures
are adhered to.
• Ensure appropriate PPE is issued and
worn.
• Where appropriate isolate equipment to
company standard.
• Team members should only observe in
designated areas
• No photographs to be taken outside the
designated area.
Tips:
• Use the sorting strategy to
determine what is needed and what is
not.
• Keep Red Tags simple and specific to
your needs
• Attach tags as quickly as possible
• Attach Red tags to doubtful items
• Do not get carried away, ensure that
things no longer required are
discarded
• As well as removing equipment it may
be appropriate to add materials or
equipment to make the task more
efficient.

HOW TO – Red Tag Register

 TheLeanWarehouse.co.uk

ACTIVITY SHEET FORMAT

Sheet: Sort Strategy How to complete
The aim is to identify what
5 S Sort Strategy
Job Assessed:
Department

Location
Training
Version: 1

Date
Author
Alan White
Authorised
Modified By
1.
2.
Date:
materials and equipment are
KCTS
Course Material Preparation Office

JOB TASK ANALYSIS

02/05/04 Jim Steele 3.

TASK NEEDS ANALYSIS

required to undertake the
Task Key Tasks of Job Decisions Information
Tools
Items
Hole punch
Qty
1
Equipment
Items
Calculator
Qty
Materials
Items
1 Blu tac
Qty
PPE
Items
1 pkt Gloves
Qty
1 pair
task(s) within the study area:-
• Identify each task
Scissors 1 PC 1 Glue stick 1
Preparing training course Course scope, content, audience Existing information in hard copy Rule 1 OHP 1 Staples 500
1 material and delivery style and computer based format Snips 1 Printer 1 Knife blades 5

undertaken in the study area

Eraser 1 Fax 1 Cellotape 1
Stapler 1 Scanner 1
Staple remover 1

• For each task list the:

Knife 1
Pencil 1
Sharpener 1
Highlighters 4
Screwdriver 2
o Decisions
o Information req’d
o Tools req’d
o Equip req’d
o Materials req’d
o PPE Req’d
Tips
• Remember things may be
missing and therefore need
to be added as well as
removing things from the
study area
• You should be able to explain
the process and why it is in
its current state.

Sheet: Red Tag How to complete

• Familiarise yourself with
study area
• Apply Red tags to equipment
RED TAG based upon the sort criteria
• For each application add
1. Raw 5. Machine & o Category
o Name/ Department
Material Other Equipment
Category 2. Stock 6. Tools
3. WIP 7. Supplies
4. Products 8. Other
o Reason
Product Name
o Action to be taken
Department o Signature and date
Reason 1. Unnecessary 3. Spare
2. Defective 4. Other

Tips
1. Eliminate
Completed
2. Return
Action 3. Move To
Holding Area
4. Other • Ensure sort strategy is
Signed By
Date
appropriate and precise.
• Keep tags simple and specific
• If in doubt add a tag (you
can review later)
• Do not add tags to people

HOW TO – Red Tag Register

 TheLeanWarehouse.co.uk

Sheet: Tag Sheet How to complete

•
Department: Area: Prepared By: Date: Version No:
5 S Tag Sheet Training Administration Alan White 02/05/04 1
KCTS
This sheet is an action
tracking sheet to ensure all
PROBLEM DECTECTION PROBLEM RECTIFICATION
Problem Category Classifications Immediate Action
TAG Date Number 1. Unnecessary 3. Spare 1. Raw Materials 4. Products 6. Tools 1. Dispose 4. Repair Planned
2. Stock 5. Machine & Oth 7. Supplies 2. Return to Stores 5. Relocate
Number Tagged By Who Item Tagged Found 2. Defective 4. Other 3. WIP Equipment 8. Other 3. Move to Red Tag Area 6. Replace Permanent Solution By Who Date Actual Date

1 02-May-04 AW Printer 1 2 5 4 Organise repair AW 15-May-04

red tags are solved
•
Fan 3 5

For each Red Tag log :-

2 02-May-04 AW 1 2 Return to main stores AW 02-May-04 02-May-04

3 02-May-04 AW A4 Ream of Paper 20 3 7 2 Return to main stores AW 02-May-04 02-May-04

4 02-May-04 IS Half completed trained manuals 15 4 3 5

Place in admin local
admin stores IS 02-May-04 04-May-04
Tag Number, Who created it,
Item description, No off,
Place in admin local
5 02-May-04 IS Toolbox 1 1 6 5 admin stores IS 02-May-04 02-May-04

6 02-May-04 LT IBM PC 1 1 5 3 Dispose LT 31-May-04

7 02-May-04 LT Training DVD 10 3 2 2

Place in admin local
admin stores IS 02-May-04 02-May-04 Category, How, when and by
8 02-May-04 LT Scanner 1 1 5 3 Dispose LT 31-May-04
whom it will be removed
•
9 Filing cabinet 2 1 5

A red tag analysis should be

02-May-04 LT 3 Dispose LT 31-May-04

10 02-May-04 LT Table 2 1 5 3 Dispose LT 31-May-04

carried out to identify what,

where problems are
occurring and types of
behaviours causing the
problem.

Tips
• Analysis the tags to
understand what the real
problems are within the
study area and think how
you are going to solve these
problems.
• Have an auction of red tag
area items when not sure
what to do with them.

Sheet: Tag Register Sheet How to complete

The aim of this sheet is to track

the status of ‘Red Tags’
• Number each tag
• Add red spot to identify it as
a new ‘Red Tag’.
• If ‘Red Tag’ is completed on
time then add green spot
• If ‘Red Tag’ is completed but
it is late add a yellow spot.

HOW TO – Red Tag Register

 TheLeanWarehouse.co.uk

Tips
Department: Area: Prepared By: Date: Version No:
5 S Red Tag Register Sheet
KCTS
Red Spot Amber Spot Green Spot

•
"New Tag" "Late & Completed Tag" "Completed Tag"

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otherwise it will lose
credibility
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• Make an individual
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responsible for its upkeep.
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HOW TO – Red Tag Register