Project Scope

MPM
Master in Project Management
Lecture # 04
PM 5105
19th Oct, 2020
99 Campus

Shaheed Zulfikar Ali Bhutto Institute of Science & Technology

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Today’s Topics
1. Requirements
2. Requirements Collection
3. Requirement gathering techniques

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▪ What is requirement?

▪ The requirement is the expectation of project stakeholders on project

outcomes.
▪ Requirement is condition or capability required for delivering project.

Step 1: Identify Stakeholders needs

Step 2: Document these needs and requirements
Step 3: Manage them throughout the project to meet project goals

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Collect Requirements
“Collect Requirements is the process of determining, documenting, and managing stakeholder needs & requirements to
meet project objectives.“

Step 1: Identify Stakeholders needs

Step 2: Document these needs and requirements
Step 3: Manage them throughout the project to meet project goals

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As per PMI, 70% projects failure is attributed to requirement collection.

Tools & Techniques for collecting requirements

1. What are technical requirements for collecting project requirement?
2. How to collect requirements of a project?
3. Application of relevant tools & templates

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Collection Requirements:

Seven Steps
1. Understand Business Need / Issue
2. Identify Constraints
3. List down Needs
4. Who will do – Provide information
5. How – Techniques
6. When – Schedule
7. What – Team/ Tool

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 Lecture
1. Expert Judgement
2. Data Gathering
3. Data Analysis
4. Decision Making
5. Data Representation
6. Interpersonal & Team Skills
7. Context Diagram
8. Prototype
9. Mind mapping

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1. Expert Judgement
Experts are the people more knowledgeable in their respective areas. Their knowledge & experience help to gather most of the specific
product/ project requirements. Expert judgment is used to determine specialized requirements comprising following topics:

• Requirements elicitation
• Requirements analysis
• Business analysis
• Diagramming techniques
• Facilitation
• Conflict Management
• Projects requirements in similar previous project

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1. Data Gathering

(i). Questionnaires and Surveys

(ii). Interviews
(iii). Focus groups
(iv). Brain Storming
(v). Benchmarking

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1. Data Analysis
This technique utilizes following documents

• Business plans,
• Use cases,
• Problem or issue logs,
• Policies or procedures,
• Business rules repositories and/ or
• Market literature etc., to elicit requirements.

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1. Decision Making
Following are the techniques used in decision making for requirements collection:

• Multi-voting
(i)- Unanimity (ii)- Majority (iii)- Plurality

• Multicriteria decision making

• Autocratic decision making

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1. Data representation
Following tools are used in this technique –

• Affinity Diagram
It is a business tool used to organize ideas and data.

• Mind Mapping
It is used to visually organize information through brainstorming.

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Brown Cow Model

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Lecture # 03

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Thank You
• Iqbal Burcha
• 03458835577
• iqbalburcha@yahoo.com