ACCOUNTS CLERK

JOB DESCRIPTION

Post title: Accounts Clerk

Reporting to: Accounts Manager

Main Duties & Responsibilities

1. Financial Management
 Assist in the development and maintenance of adequate systems to
facilitate accurate recording and reporting of all financial data
 Provide financial management support for projects
2. Reporting and Analysis
 Assist in the provision of financial reports in accurate and timely manner
 Analyse and circulate of budget verses actual on monthly basis and
when required:
 Prepare monthly funds report
3. Budgeting
 Assist in the development of budgets
4. Banking and Cash Management
 Manage the reconciliation of bank accounts on monthly basis
 Prepare monthly funds transfer requests
 Monitor bank account balances and the transfer of funds between
accounts and to field offices
 Liaise with bank(s) to ensure that branch bank mandates are current
and up to date
5. Accounts payables
 Monitor accounts payables, and follow-ups with logistics and other
relevant departments for timely processing of payments

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6. Accounting
 Process payments on regular basis
 Prepare monthly accrual journals
 Undertake account reconciliations, including with various balance sheet
accounts
 Investigate any unexpected items
 Assist with the audit of annual and project financial statements
7. Business Processes
 Maintain and update documentation on key business processes
 Suggest improvements to financial systems, and/or procedures to the
Account Manager as required
 Develop and Implement changes to systems or procedures on request
8. General duties
 Maintain orderly and comprehensive filing systems (both in paper and
computerised forms)
 Assist with other financial or administrative tasks if required