REPORT WRITING

DO YOU THINK WHAT IS A

REPORT ABOUT ?

Reporting: is relevant to facts, events,

actions taken and giving suggestion after
investigation

Telling + Relating = Reporting

PURPOSE
1) To assist higher management

2) As a permanent record and source of management

3) To provide information to interested parties

4) To make your own views known

5) To help researchers to do their work

6) For evaluation/ for Government

7) To communicate to donors/ funders how the project

progress
ON BASIS OF PURPOSE YOU
CAN CLASSIFY REPORTS AS

Informational Reports
 Based on facts and figures only

Analytical reports
 Based on facts and figures as well as the
suggestion or analysis of the reporter
DIFFERENT TYPES OF
INFORMATION

Factual: Facts and figures

Dialectical: what has happened, will happen

or is happening

Instructive: comments and suggestions

STYLE
OBJECTIVITY
IMPARTIALITY (detachment)
EMOTIONAL WORDS SHOULD BE AVOIDED
IMPERSONAL CONSTRUCTIONS SHOULD BE USE
No delicacies of greeting or leave taking
EASE OF UNDERSTANDING
PRECISION
HEADINGS
I, II, III, IV, V Main
Headings

1, 2, 3, 4, 5 Sub
Sections

a) b) c) d) e) Points
 Business Reports

Oral
Written reports
reports

Routine Reports Non-routine/Special Reports

Short Reports
Long (memo
Reports reports)
(formal
reports)
 FORMAT FOR REPORT WRITING
To: Name + Designation + Company’s name + City
From: Name + Designation + Company’s name+ City
Subject: ______________________
Date:

Dear Sir,

Introduction: (outline or background history that led to the writing of report)

Report:

Recommendations:
aaaaaa
aaaaa

Conclusion
Closing (I would be glad to discuss this matter with you if you so desire/ If there are any points that
need clarification, I may be called at any time convenient to you)

Yours Sincerely,
(2 lines for signatures)

Name
To: The Director, Social Welfare Department, Islamabad
From: XYZ, Staff Reporter, The Nation, Islamabad
Subject: Beggars and begging in the Main Bazar of Islamabad.
Date: 11-01-2010
Dear Sir,
Introduction
I was asked by the Director, Social Welfare Department of the Government of Pakistan to report on the beggars
found begging in the Main Bazar of this city. This assignment was designed to categorize the beggars and to
suggest how the social evil of begging can be eradicated.
Report
I visited the Main City Bazar and the situation regarding beggars and begging. They are, as follow:
a. There are three categories of beggars in this over-crowded market. The first one is the able-bodied male and
female beggars. They are approximately of the age of forty onwards and are found begging in the name of religion
and humanity. They sometimes recite verses of Holy Quran and sometimes sing religious/ devotional songs. As a
consequence, God-fearing people give alms instead of asking these beggars to work.
b. The second category is that of the invalid male and female beggars. These are the beggars who mostly have
broken their arms or legs themselves or their keepers have done this. They sit on carts pulled by their able-bodied
companions or walk on crutches or crawl or just sit on the road sides. Passersby pay such beggars liberally.
c. The third category is of the child beggars. There are thousands of boys and girls begging from car drivers,
motor-cyclists and pedestrians. They are seen shamelessly coming close to people asking for alms time and again.
Suggestions/Recommendations
The radio, TV and newspapers should start a campaign against begging and explain how beggars can work
profitably in different fields. Disabled beggars should be lodged in special institutions where some kind of work like
stitching or sewing can be provided to them. Or, funds can be collected from the government and rich people to
meet their expenses. Child beggars can be adopted by childless parents and made to study or learn special skills in
special schools.
Conclusion
From the observations of beggars and begging, it is found that begging is an ever increasing social evil and it
should be eradicated from society as soon as possible. The Social Welfare Department can play a vital role in this
regard and it is hoped that this investigation will pave a smooth way for them to bring considerable improvements.
Yours Sincerely,
XYZ
Write down a Report on “effects of cold drinks.”
Thank you so very much