CONDUCTING INVENTORY OF PLANT, Effectivity Date: mm-dd-yyyy

PROPERTY AND EQUIPMENT AND REQUESTING

DISPOSAL OF WASTE MATERIALS Revision No.: 00

Document Code: P1XXX-QP-010 Page No.: Page 1 of 4

Document History

Rev. Author Description/Change Page Number

No.

00 Initial Issuance -

REVIEW AND APPROVAL

SIGNATURE OVER PRINTED NAME POSITION

PREPARED
BY

REVIEWED
BY

APPROVED
BY

DISTRIBUTION:

This document is
updated and controlled if
it bears the BLUE
“CONTROLLED COPY”
stamp. Otherwise,
please refer to the
Overall Document
Control ( ODC) for your
updated copy.

This document is a property of ________ and the contents are treated in strict confidentiality. Therefore, unauthorized reproduction is strictly prohibited, unless
otherwise, permitted by ______. All inquiries regarding this procedure shall be directed to the Management who is responsible for its control.
 CONDUCTING INVENTORY OF PLANT, Effectivity Date: mm-dd-yyyy
PROPERTY AND EQUIPMENT AND REQUESTING
DISPOSAL OF WASTE MATERIALS Revision No.: 00

Document Code: P1XXX-QP-010 Page No.: Page 2 of 4

1.0 OBJECTIVE
1.1 This aims to create a systematic procedure in conducting Inventory of Plant,
Property and Equipment and requesting Disposal of Waste Materials.

2.0 SCOPE
2.1 This procedure is applicable in conducting Inventory of Plant, Property and
Equipment and requesting Disposal of Waste Materials.

3.0 ASSOCIATED DOCUMENTS

3.1 ISO 9001: 2015 QMS Requirements
3.2 General Accounting Manual (GAM)

4.0 DEFINITION OF TERMS

Report on Physical
Count of Property, Plant a form used to record the Physical Count of Property,
and Equipment Plant and Equipment with a price of 15 thousand above
(RPCPPE)

Report on Physical
a form used to record the Physical Count of Inventories
Count of Inventories
with a price of 15 thousand below.
(RPCI)

Management Information
collection of documents filed in a systematic way.
System (MIS)

School Property
person in charge in the school properties and equipment.
Custodian (SPC)

list of unserviceable equipment and materials to be

Waste Material Report disposed.
(WMR)

Inspection Report of list of unserviceable property to be inspected.

Unserviceable Property
(IIRUP)

This document is a property of ________ and the contents are treated in strict confidentiality. Therefore, unauthorized reproduction is strictly prohibited, unless
otherwise, permitted by ______. All inquiries regarding this procedure shall be directed to the Management who is responsible for its control.
 CONDUCTING INVENTORY OF PLANT, Effectivity Date: mm-dd-yyyy
PROPERTY AND EQUIPMENT AND REQUESTING
DISPOSAL OF WASTE MATERIALS Revision No.: 00

Document Code: P1XXX-QP-010 Page No.: Page 3 of 4

5.0 PROCEDURE DETAILS

ACTIVITY RESPONSIBLE INTERFACE DOCUMENT

5.2 Disseminate division memo and School Head

conduct an orientation to all
teachers, property custodian and
concerned personnel.

5.3 Prepare the needed forms: School Property

Custodian
 Report on the Physical Count
of Property, Plant and
Equipment (RPCPPE)
 Report on the Physical Count
of Inventories (RPCI)
Waste Materials Report Copy of Forms/Report
(WMR) and Inventory
 Inspection Report of
Unserviceable Property
(IIRUP) and request for the
disposal of the property

5.4 Conduct physical count of plant, School Property

Copy of Forms/Report
property and equipment of schools. Custodian

5.5 Identify serviceable and School Property

unserviceable property and Custodian
equipment.

5.6 Record the data gathered from School Property

the physical count in the prescribed Custodian Copy of Forms/Report
inventory forms.

5.7 Forward recommendation letter School Head

to the Head of the Agency (SDS) for
the disposal of item and file a Request Letter for
request letter for the disposal of the disposition of waste
property to the COA materials

5.8 Witness the proper disposal and School Property Waste Material Report
remove the item/ equipment from Custodian / and Inspection Report of

This document is a property of ________ and the contents are treated in strict confidentiality. Therefore, unauthorized reproduction is strictly prohibited, unless
otherwise, permitted by ______. All inquiries regarding this procedure shall be directed to the Management who is responsible for its control.
 CONDUCTING INVENTORY OF PLANT, Effectivity Date: mm-dd-yyyy
PROPERTY AND EQUIPMENT AND REQUESTING
DISPOSAL OF WASTE MATERIALS Revision No.: 00

Document Code: P1XXX-QP-010 Page No.: Page 4 of 4

the book of accounts for Supply Officer / Unserviceable Property

reconciliation. COA (IIRUP)

5.9 Have the accomplished forms School Head /

be reviewed and approved by School Property
Reviewed and signed
proper authorities Custodian /
docs
Supply Officer /
COA

5.10 Submit copies of the approved School Head /

inventory report to the Division School Property
Office. Custodian / Received documents
Supply Officer

5.11 File a copy of the approved

School Property
RPCPPE, RPCI and WMR in Received documents
Custodian
the Physical Facilities MIS

END OF PROCEDURE

This document is a property of ________ and the contents are treated in strict confidentiality. Therefore, unauthorized reproduction is strictly prohibited, unless
otherwise, permitted by ______. All inquiries regarding this procedure shall be directed to the Management who is responsible for its control.