Effectivity Date 01 – 06 – 2020

DELIVERY AND INSPECTION OF GOODS

Revision 00

Document Code: P1XXX-QP-009 Page Number Page 1 of 3

Document History
Rev. Author Description/Change Page Number
No.
00 Initial Issuance -

REVIEW AND APPROVAL

SIGNATURE OVER PRINTED NAME POSITION

PREPARED
BY

REVIEWED
BY

APPROVED
BY

DISTRIBUTION:

This document is updated and

controlled if it bears the
BLUE“CONTROLLED COPY”
stamp. Otherwise, please refer to
the Overall Document Control
( ODC) for your updated copy.

This document is a property of ___________ and the contents are treated in strict confidentiality. Therefore, unauthorized reproduction is strictly prohibited, unless
otherwise, permitted by ______________. All inquiries regarding this procedure shall be directed to the Management who is responsible for its control.
 Effectivity Date 01 – 06 – 2020
DELIVERY AND INSPECTION OF GOODS
Revision 00

Document Code: P1XXX-QP-009 Page Number Page 2 of 3

1.0 OBJECTIVE
1.1 To ensure that the purchased items are in accordance with the
requirements and specifications as detailed in the Purchase Order.

2.0 SCOPE
2.1 This process starts from the receiving and inspecting to release the
acquired and procured items under National Fund/MOOE.

3.0 ASSOCIATED DOCUMENT

3.1 DepEd ORDER No. 4 2, s. 2018 Updated Guidelines on Delivery,

Inspection, Acceptance and Recording of Deped Procured Assets
3.2 Presidential Decree No. 1445 Government Auditing Code of the Philippines
3.3 Deped Order No. 45, s 2006 Guidelines on Delivery, Inspection and
Acceptance and Recording of all Properties Procured by Deped Central Office
and DBM Procurement Service

4.0 DEFINITION OF TERMS

4.1 Equipment. This refers to fixed or movable non-consumable property, with a
normal life span of two to five years, and in terms of procurement regulations,
exceeds a specified cost level.

4.2 Delivery Receipt. (DR). This refers to the receipt of procured items delivered
made by the supplier/manufacturer/contractor in accordance with the approved
specification, terms and conditions stipulated in the Purchase Order (PO).

4.3 Inventory Custodian Receipt (ICS). This refers to a form used by the Supply
and/or Property Custodian to issue tangible items amounting to less than Php
15,000 to end-user to establish accountability over them.

4.4 Property Acknowledgement Receipt(PAR). This refers receipt form of equipment

which shall be signed and dated by the designated Supply/Property Officer and
the recipient of the property.

This document is a property of ___________ and the contents are treated in strict confidentiality. Therefore, unauthorized reproduction is strictly prohibited, unless
otherwise, permitted by ______________. All inquiries regarding this procedure shall be directed to the Management who is responsible for its control.
 Effectivity Date 01 – 06 – 2020
DELIVERY AND INSPECTION OF GOODS
Revision 00

Document Code: P1XXX-QP-009 Page Number Page 3 of 3

5.0 PROCEDURE DETAILS

Activity RESPONSIBLE INTERFACE

PERSON DOCUMENT
1.0 Receive the delivery from supplier Property Purchase Order
and makes initial verification of the Custodian Delivery Receipt
items if it is in accordance with the Sales Invoice
approved specifications, items and
conditions stipulated in the Purchase
Order (PO)/Delivery Receipt (DR) and
Sales Invoice (SI).

2.0 Request Inspection team to inspect Inspection Team Inventory and

and validate deliveries. Inspection Report

3.0 Inspect and validate the deliveries. Inspection Team

4.0 Sign the Inventory and Acceptance Property IAR

Report (IAR) based on the Custodian
recommendation of the Inspection
Committee to indicate acceptance
of the items/goods.

4.1 If the item/s is/are not approved,

reject the deliveries until the
supplier complies with the end-
user specifications.

ELSE, accept and return original copy of

the DR and IAR to the supplier.

5.0 Record the items and update the Property IAR

Stock Cards and Property Cards. Custodian

6.0 Release the acquired and procured Property IAR

items base on the approved Custodian
Requisition and Issue Slip
(RIS)/PAR/ICS and issue slip and
update records of Stock Cards and
Property Cards.

END OF PROCEDURE

This document is a property of ___________ and the contents are treated in strict confidentiality. Therefore, unauthorized reproduction is strictly prohibited, unless
otherwise, permitted by ______________. All inquiries regarding this procedure shall be directed to the Management who is responsible for its control.