Microsoft Office Power Point Lecture Notes

1. Defining PowerPoint and its Applications.

 PowerPoint is a presentation program developed by Microsoft. It is included in the
standard Office suite along with Microsoft Word and Excel. The software allows users to
create anything from basic slide shows to complex presentations.
 PowerPoint is often used to create business presentations, but can also be used for
educational or informal purposes.
 The presentations are comprised of slides, which may contain text, images, and other
media, such as audio clips and movies. Sound effects and animated transitions can also be
included to add extra appeal to the presentation.
 However, overusing sound effects and transitions will probably do more to annoy your
audience than draw their attention.

2. Starting PowerPoint 2016

The way that you start PowerPoint 2016 is dependent on the operating system you’re
running on your computer.
For example:
 In Windows 10, you can start PowerPoint from the Start menu, the All Apps menu, the
Start screen, or the taskbar search box.
 In Windows 8, you can start PowerPoint from the Apps screen or Start screen search
results.
 In Windows 7, you can start PowerPoint from the Start menu, All Programs menu, or
Start menu search results.

 You can also create a shortcut to PowerPoint on your desktop or pin the application on
the Windows taskbar for easy access.
 When you start PowerPoint without opening a specific presentation, the PowerPoint
Start screen appears.
  The Start screen is a hybrid of the Open and New pages of the Backstage view. It
displays links to recent files in the left pane, and new file templates in the right pane.

3. Identify the components of the Word 2016 interface.

Title bar
At the top of the app window, this bar displays the name of the active file, identifies the app, and
provides tools for managing the app window, ribbon, and content.
 Ribbon
The ribbon is located below the title bar. The commands you’ll use when working with a
presentation are gathered together in this central location for efficiency.

 Across the top of the ribbon is a set of tabs known as Main Tabs. Clicking a Tab displays an
associated set of commands arranged in groups.
 Across the top of the ribbon is a set of tabs known as Main Tabs. Clicking a Tab displays an
associated set of commands arranged in groups.

RDA

Status Bar

Slide number and language

4. Create a new PowerPoint Presentation and Save it to desired destination

  Start PowerPoint. You will see a screen as illustrated Below
 Then select Blank Presentation or Click on the preferred Template to create a new
Presentation

 Most presentations start with a title page and this is what you are viewing on your screen. Click
within the area of the slide displaying the message 'Click to add title'. You will see a title
placeholder outlined, as illustrated below.
 You can now type in a title for your presentation. In this case type in the word ‘My ICO
Presentation ', as illustrated.

 TIP: When creating slide titles, always use meaningful titles. Use a different title for each
individual slide as this will make it much easier to navigate from slide to slide within long
presentations. When viewing slides in Outline view (more later) you will be glad that each slide
has a unique identifying slide title.

 Next click within the area of the slide displaying the message 'Click to add a subtitle'. You will
see a subtitle placeholder outlined, Then Type in your name as a subtitle as illustrated below.
  Inserting a new slide
• We have finished creating our title slide, next we need to insert a new slide so that we
can start creating the rest of the presentation. To do this, if necessary, click on the Insert
tab, and you will see the New Slide button displayed in the Ribbon.

NOTE: There are two parts to this button. Try clicking on the upper part of this button, i.e. the part that
contains an icon picture that represents a new slide (we will see the effect of clicking on the lower part of
this button later)
 A new slide is displayed, as illustrated
 Deleting a slide
• Right click on the slide located towards the left of the window(Navigation Panel)
• Select Delete

 Good Practice when creating slide content

Keep your paragraphs as short as possible. Use bullet or numbering formatting within your
paragraphs. This makes it much easier to read.

 Undo and Redo

When creating or editing a PowerPoint presentation always remember that if you make a mistake,
in most cases you can click on the Undo icon and undo the mistake. The Undo icon is displayed
 at the top-left of your screen. Try selecting a word within a slide and then pressing the Del key to
delete it. Then click on the Undo icon to undo the deletion.

 Saving a presentation
You have created your first presentation. You now need to save this presentation to your hard
disk. To do this click on the Save icon towards the top-left of your screen on the Quick Access

Toolbar.
 Saving a presentation using a different name
Sometimes you may like to have different versions of a presentation saved on disk. To save the
presentation using a different file name, click on the File Tab (top-left or your screen) and from
the options displayed click on the Save As button, select Location and type the file name the click
ok

 Opening an Existing Presentation

• Click File
• Select open
• Go to Browse and select the location of the file
• Then Click open
5. Manipulating Slides
 Inserting slides with a particular slide layout
Click on the bottom part of the New Slide button (the part displaying the
text New Slide).
 This will display a drop down allowing you to select the type of slide layout that you wish to
insert. Select the Two Content option as illustrated.

 Your screen will now look like this:

 Click within the title area of the slide and insert the titles for the two columns.
 Modifying the slide layout
 Within the Home tab, click on the Layout button
 From the drop down options select Content with Caption Layout.

 Text Boxes (Placeholders):

These placeholders determine where the text will be displayed on the slide.
You can move or resize any placeholder within a presentation
 Inserting a Textbox
Click on the Insert Tab and select textbox and Draw a text box in your slide
 Applying a theme to a presentation
 Click on the Design Tab.
 Click on the down arrow to the right of the Themes section

 This will display a drop down from which you select a design type. In this case select the
Module design.
 Once you click on a design it will be applied to all your slides.

 Applying a Background Color to Presentation Slides

 Click on the Design Tab.
 Click on the Format Background in the Customize Group the right of the Themes section.
 This will display a drop down from which you select Fill Type. Choose your favorite
color from the color icon
 Once you click on the color, it is applied to the current slide. Click Apply to all and the
color will be applied to all your slides.