Excel Keyboard Shortcuts: Charts And Graphs

Shortcut Shortcut Shortcut Additional

Basic Description
#1 #2 #3 Comments
Create an embedded chart using currently
Alt + F1
selected data
(1) In Excel 2013 and later, go to Format tab of
the Ribbon (when active); or (2) In Excel 2007
Alt + JA
and 2010, go to Layout tab of the Ribbon (when
active)
Alt + JC Go to Design tab of the Ribbon (when active)
Alt + JC + In Excel 2013 and later, expand Add Chart
A Element drop-down menu
Alt + N +
Insert Bar Chart
B
Alt + N +
Insert Column Chart
C
Alt + N +
Insert Line Chart
N
Alt + N +
Insert Pie or Doughnut Chart
Q
Alt + N +
In Excel 2013 and later, Recommended Charts
R
Alt + N +
In Excel 2013 and later, Insert Combo Chart
SD
Alt + N +
Insert Text Box
X
Create a chart in a separate Chart sheet using
F11
currently selected data

Excel Keyboard Shortcuts: Data

Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
When skipping blanks,
existing values in the
(Ctrl + Alt
Paste special, skipping blanks destination are not
+ V) + B
replaced by blanks in the
source data
(Ctrl + Alt
Paste cell comments
+ V) + C
(Ctrl + Alt Paste special, performing an addition Adds the value in the
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
clipboard to the value(s)
+ V) + D
in the destination cells
(Ctrl + Alt Alt + H +
Transpose when pasting
+ V) + E V+T
(Ctrl + Alt Alt + H +
Paste all, keeping source formatting
+ V) + H V+K
Divides the value(s) in
(Ctrl + Alt
Paste special, performing a division the destination cells by
+ V) + I
the value in the clipboard
Multiplies the value(s) in
(Ctrl + Alt Paste special, performing a
the destination cells by
+ V) + M multiplication
the value in the clipboard
(Ctrl + Alt
Paste data validation
+ V) + N
Subtracts the value in the
(Ctrl + Alt Paste special, performing a clipboard from the
+ V) + S subtraction value(s) in the destination
cell(s)
(Ctrl + Alt Alt + H +
Paste values and number formatting
+ V) + U V+A
(Ctrl + Alt Alt + H +
Paste values
+ V) + V V+V
(Ctrl + Alt Alt + H +
Paste all, except borders
+ V) + X V+B
Displays the Remove Duplicates
Alt + A + M
dialog box
Alt + A +
Display the Goal Seek dialog box
W+G
Alt + A + Display the Scenario Manager dialog
W+S box
Alt + A +
Display the Data Table dialog box
W+T
Start
Alt + Enter new line
within cell
Alt + H + C
Display the Copy as Picture dialog
+P
Alt + H + E
Clear all
+A
Alt + H + E
Clear hyperlinks
+L
Alt + H + E Clear comments
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
+M
Alt + H + E
Remove hyperlinks
+R
Alt + H + FI Display the Fill Across Worksheets
+A dialog box
Alt + H + FI
Fill justify
+J
Fill left as follows: (1) Copy right-
Alt + H + FI most cell of a selected range into
+L cells to the left; or (2) Copy from
right cell into active cell
Alt + H + FI
Display the Series dialog box
+S
Fill up as follows: (1) Copy lower
Alt + H + FI cell of a selected range into cells
+U above; or (2) Copy from cell below
into active cell
Alt + H +
Display the Clipboard task pane
FO
Alt + H + V Paste values, keeping source
+E formatting
Alt + H + V
Paste linked picture
+I
Alt + H + V
Paste picture
+U
Alt + R + A Show all comments
Alt + R + D Delete comment
(1) Within Formula Bar or cell (in
cell-editing mode), deletes 1
character to the left or deletes the
Backspace
selection (if any); or (2) When not in
cell-editing mode, clears the contents
of selected/active cell(s)
Ctrl + Copy formula/text from cell above
Ctrl + '
Shift + ' into active cell or Formula Bar
Copy values/text from cell above
Ctrl + "
into active cell or Formula Bar
Ctrl + ; Enter current date
There must be data in the
Ctrl + Alt + Alt + H +
Display the Paste Special dialog box Clipboard for command
V V+S
to be available
Ctrl + C Ctrl + Alt + H + Copy
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
Insert C+C
Fill down as follows: (1) Copy top
Alt + H + cell of a selected range into cells
Ctrl + D
FI + D below; or (2) Copy from cell above
into active cell
Ctrl +
Delete to the end of current line
Delete
Alt + H +
Ctrl + E Flash Fill
FI + F
(1) Enter current entry in selected
range and stay in same active cell; or
Ctrl + Enter
(2) Complete cell entry and stay in
same active cell
(1) Within a cell without hyperlinks,
display the Insert Hyperlink dialog
Ctrl + K box; or (2) Within a cell with a
hyperlink, display the Edit Hyperlink
dialog box
Ctrl + Q Expand the Quick Analysis tool
Fill right as follows: (1) Copy left-
Alt + H + most cell of a selected range into
Ctrl + R
FI + R cells to the right; or (2) Copy from
left cell into active cell
Ctrl + Shift
Enter current time
+:
Ctrl + Shift
Enter current time
+:
Pastes at the insertion
point and replaces any
Alt + H +
Ctrl + V Paste selection. There must be
V+P
data in the Clipboard for
command to be available
Alt + H +
Ctrl + X Cut
X
Alt + H + Clear contents of the selected/active
Delete
E+C cell(s)
Within Formula Bar or cell (in cell-
editing mode), deletes 1 character to
Delete
the right or deletes the selection (if
any)
Enter (1) Within cell or Formula Bar, Enter is also under the
complete cell entry and (by default) Navigation and Selection
go to cell below; or (2) Within an category
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
AutoFilter list, filter the list using the
selected item
Esc is also under the
Within cell of Formula Bar, cancel
Esc Navigation and Selection
entry
category
Positions the insertion
point at the end of cell
contents. When Allow
F2 Edit active cell editing directly in cells is
turned off, moves the
insertion point to the
Formula Bar
F7 Display the Spelling dialog box
Right
When a row or column is selected,
Mouse
insert copied or cut cells
Button + E
Within cell of Formula Bar,
Shift +
complete cell entry and (by default)
Enter
go to the cell above
Shift + F10
Insert or delete cell comment
+m
Shift + F2 Insert or edit a cell comment
Display the Thesaurus dialog box or
Shift + F7
task pane
(1) Complete cell entry and move
one cell to the left in a worksheet or
Shift + Tab is also under
to previous unlocked cell in a
the Navigation and
Shift + Tab protected sheet; (2) Select
Selection and Formulas
suggestion from autocomplete to
and Functions categories
complete entry and move one cell to
the left or to previous unlocked cell
(1) Complete cell entry and move
one cell to the right in a worksheet
Tab is also under the
or to next unlocked cell in a
Navigation and Selection
Tab protected sheet; (2) Select
and Formulas and
suggestion from autocomplete to
Functions categories
complete entry and move one cell to
the right or to next unlocked cell

Excel Keyboard Shortcuts: Display

 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
Alt is also under the
Turn key tips (Ribbon keyboard
Alt F10 Navigation and
shortcuts) On or Off
Selection category
Alt + W + F +
Freeze Panes
F
Alt + W + I Page Break Preview
Alt + W + L Normal View
Alt + W + Q Display the Zoom dialog box
Alt + W + VG View/hide gridlines
Toggle between (1) displaying cell
Ctrl + ` values and (2) displaying formulas
in worksheet
Alternate between hiding and
Ctrl + 6
showing object(s)
Ctrl + F1 Expand or collapse the Ribbon
Maximize/restore current selected
Ctrl + F10
workbook window
Ctrl + Scroll
Zoom in/out
Mouse Wheel
Ctrl + Shift + Toggle between expanding and
U collapsing the Formula Bar

Excel Keyboard Shortcuts: Format

Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
The Paste all merging
conditional formats option
Paste merging conditional
(Ctrl + Alt Alt + H + is only enabled when
formatting of the destination and
+ V) + G V + G copying a range that
source ranges
contains conditional
formatting
(Ctrl + Alt Alt + H +
Paste format
+ V) + T V+R
(Ctrl + Alt Alt + H +
Paste column widths
+ V) + W V+W
Alt + ' Display the Style dialog box
Within Border tab of Format Cells
Alt + B dialog box, add/remove bottom
border
 Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
Within Border tab of Format Cells
Alt + D dialog box, add/remove
downward diagonal border
Within Border tab of Format Cells
dialog box and when more than 1
Alt + H
row is selected, add/remove
horizontal interior border
Alt + H + Increase the number of decimals
0 displayed
Alt + H + Apply or remove double
3+D underlining
Alt + H +
Decrease indent
5
Alt + H +
Decrease indent
5
Alt + H +
Increase indent
6
Alt + H +
Increase indent
6
Alt + H + Decrease the number of decimals
9 displayed
Alt + H + Align text to the bottom of the
AB cell
Alt + H + Align text to the center (between
AC left and right) of the cell
Alt + H +
Align text to the left of the cell
AL
Alt + H + Align text to the middle (between
AM the top and the bottom) of the cell
Alt + H +
Choose accounting format
AN
Display the Format Cells dialog
Alt + H +
box with the Number tab and the
AN + M
Accounting category selected
Alt + H +
Align text to the right of the cell
AR
Alt + H +
Align text to the top of the cell
AT
Alt + H +
Expand Borders drop-down menu
B
Alt + H +
All Borders
B+A
 Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
Alt + H +
Bottom double border
B+B
Alt + H +
Top and thick bottom border
B+C
Alt + H +
Top and bottom border
B+D
Alt + H +
Erase border
B+E
Alt + H +
Draw border grid
B+G
Alt + H +
Thick bottom border
B+H
Alt + H +
Choose border line color
B+I
Alt + H +
Left Border
B+L
Alt + H + Display the Format Cells dialog
B+M box with the Border tab selected
Alt + H + Ctrl +
No Border
B+N Shift + -
Alt + H +
Bottom Border
B+O
Alt + H +
Top Border
B+P
Alt + H +
Right Border
B+R
Alt + H + Ctrl +
Outside border
B+S Shift + 7
Alt + H +
Thick box border
B+T
Alt + H +
Top and double bottom border
B+U
Alt + H +
Draw border
B+W
Alt + H +
Choose border line style
B+Y
Alt + H +
Clear formatting
E+F
Alt + H +
Choose font color
FC
Alt + H + Expand Font Color drop-down
FC menu
 Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
Alt + H +
Change the font face
FF
Alt + H +
Increase font size one point
FG
Alt + H +
Increase the font size by 1 point
FG
Alt + H +
Decrease font size one point
FK
Alt + H +
Decrease the font size by 1 point
FK
Alt + H + Display the Format Cells dialog
FM box with the Number tab selected
Alt + H + Display the Format Cells dialog
FN box with the Font tab selected
Alt + H +
Activate the Format Painter
FP
Alt + H +
Rotate text down
FQ + D
Alt + H +
Rotate text in an angle clockwise
FQ + L
Display the Format Cells dialog
Alt + H + Alt + H +
box with the Alignment tab
FQ + M FA
selected
Alt + H + Rotate text in an angle
FQ + O counterclockwise
Alt + H +
Rotate text up
FQ + U
Alt + H +
Rotate text so that it is vertical
FQ + V
Alt + H +
Change the font size
FS
Alt + H + Expand Fill Color drop-down
H menu
Alt + H + Apply no fill color to current cell
H+N selection
Alt + H + J Expand the Cell Styles menu
Display the Merge Styles dialog
Alt + H + J
box to merge (copy) cell styles
+M
from another workbook
Alt + H + J Display the Style dialog box to
+N create a new cell style
Alt + H + Format number with a thousands
 Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
K comma (,) separator
Alt + H + Clear conditional formatting rules
L+C+E from entire worksheet
This option is only active
Alt + H + Clear conditional formatting rules
when the active cell is
L+C+P from selected PivotTable
within a PivotTable
Alt + H + Clear conditional formatting rules
L+C+S from selected cells
This option is only active
Alt + H + Clear conditional formatting rules
when the active cell is
L+C+T from selected table
within a table
Expand the menu to set a
Alt + H +
conditional formatting rule using
L+D
data bars with gradient or solid fill
Display the New Conditional
Alt + H + Alt + H + Alt + H + Formatting Rule dialog box, with
L+D+M L + S + M L + I + M the Format all cells based on their
values rule type selected
Display the A Data Occurring
Alt + H + dialog box to conditionally format
L+H+A cells whose date occurs within the
time period set in the rule
Display the Between dialog box
Alt + H + to conditionally format cells
L+H+B whose value is between the values
set in the rule
Display the Duplicate Values
Alt + H + dialog box to conditionally format
L+H+D cells with duplicate or unique
values in the selected cell range
Display the Equal To dialog box
Alt + H + to conditionally format cells
L+H+E whose value is equal to the value
set in the rule
Display the Greater Than dialog
Alt + H + box to conditionally format cells
L+H+G whose value is greater than the
value set in the rule
Display the Less Than dialog box
Alt + H + to conditionally format cells
L+H+L whose value is less than the value
set in the rule
Alt + H + Display the New Conditional
 Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
Formatting Rule dialog box, with
L+H+M the Format only cells that contain
rule type selected
Display the Text That Contains
Alt + H + dialog box to conditionally format
L+H+T cells whose text contains the text
set in the rule
Expand the menu to set a
Alt + H +
conditional formatting rule using
L+I
icon sets
Alt + H + Display the New Conditional
L+N Formatting Rule dialog box
Alt + H + Display the Conditional
L+R Formatting Rules Manager
Expand the menu to set a
Alt + H +
conditional formatting rule using
L+S
color scales
Display the Above Average
Alt + H + dialog box to conditionally format
L+T+A cells that are above the average in
the selected cell range
Display the Bottom 10 Items
Alt + H + dialog box to conditionally format
L+T+B cells that rank within the bottom
values in the selected cell range
Display the New Conditional
Alt + H + Formatting Rule dialog box, with
L+T+M the Format only top or bottom
ranked values rule type selected
Display the Bottom 10% dialog
box to conditionally format cells
Alt + H +
that rank within a certain bottom
L+T+O
percentile in the selected cell
range
Display the Top 10% dialog box
to conditionally format cells that
Alt + H +
rank within a certain top
L+T+P
percentile in the selected cell
range
Display the Top 10 Items dialog
Alt + H + box to conditionally format cells
L+T+T that rank within the top values in
the selected cell range
 Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
Display the Below Average dialog
Alt + H + box to conditionally format cells
L+T+V that are below the average in the
selected cell range
Alt + H + The selected cells in the
Merge across cells
M+A same row are merged
Alt + H +
Merge cells
M+M
Alt + H +
Unmerge cells
M+U
Alt + H +
Choose number format
N
Alt + H +
Auto-fit row height
O+A
Alt + H + Display the Row Height dialog
O+H box
Alt + H +
Auto-fit column width
O+I
Alt + H + Display the Column Width dialog
O+W box
Alt + H + Expand Format as Table drop-
T down menu
Alt + H +
Expand the Format as Table menu
T
Alt + H + Display the New Table Style
T+N dialog box
Alt + H + Display the New PivotTable Style
T+P dialog box
Alt + H +
Wrap text
W
Within Border tab of Format Cells
Alt + L dialog box, add/remove left
border
Within Border tab of Format Cells
Alt + R dialog box, add/remove right
border
Within Border tab of Format Cells
Alt + T dialog box, add/remove top
border
Alt + V Within Border tab of Format Cells
dialog box and when more than 1
column is selected, add/remove
 Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
vertical interior border
Alt + H +
Ctrl + 1 Display Format Cells dialog box
O+E
Apply or remove strikethrough
Ctrl + 5
formatting
Alt + H +
Ctrl + B Ctrl + 2 Apply or remove bold formatting
1
Alt + H +
Ctrl + I Ctrl + 3 Apply or remove italic formatting
2
Default settings are: (1) 2
Ctrl + Shift decimal places, (2) 1000
Apply number format
+! separator, and (3) minus (-)
sign for negative values
Ctrl + Shift Default setting is date,
Apply date format
+# month and year
Apply currency format Default settings are: (1) 2
decimal places, (2) 1000
Ctrl + Shift
separator, and (3) negative
+$
values within parentheses
()
Ctrl + Shift Alt + H + Default setting is without
Apply percentage format
+% P decimal places
Ctrl + Shift Add outside borders to selected
+& cell(s)
Default settings are: (1)
Ctrl + Shift
Apply time format hour and minute, and (2)
+@
AM or PM
Ctrl + Shift Default setting is with 2
Apply scientific format
+^ decimal places
Ctrl + Shift
Remove outside borders
+_
Ctrl + Shift
Apply general format
+~
Ctrl + Shift Ctrl + Display the Format Cells dialog
+F Shift + P box with the Font tab selected
Display the Create Table dialog
Ctrl + T Ctrl + L
box
Alt + H +
Ctrl + U Ctrl + 4 Apply or remove underlining
3+U
Repeat last command or action,
F4
when possible
Excel Keyboard Shortcuts: Formulas And Functions
Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
(Ctrl + Alt Alt + H +
Paste formulas
+ V) + F V + F
(Ctrl + Alt Alt + H +
Paste link to source data
+ V) + L V + N
(Ctrl + Alt Alt + H + Paste formulas and number
+ V) + R V + O formatting
= Start/enter a formula
Alt + H +
Alt + = AutoSum
U+S
Alt + H + Auto-calculate the average using
U+A the AVERAGE function
Alt + H + Auto-count numbers using the
U+C COUNT function
Auto-calculate the minimum
Alt + H +
value within a range using the
U+I
MIN function
Auto-calculate the maximum
Alt + H +
value within a range using the
U+M
MAX function
Alt + M + Remove Arrows from Formula
A+A Auditing
Alt + M +
Trace Dependents
D
Alt + M +
Trace Precedents
P
Display menu or message
Alt + Shift
generated by error background
+ F10
checking
Function name must have
already been typed and
Display the Function Arguments insertion point must be to the
Ctrl + A dialog box and insert function right of the function name
arguments Ctrl + A is also under the
Navigation and Cell Selection
category
Ctrl + Alt Calculate all worksheets in all Applies regardless of whether
+ F9 open workbooks the worksheets/workbooks
have/haven't been modified
Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
since the last calculation
Display the Name Manager
Ctrl + F3
dialog box
Function name must have
Ctrl + already been typed and
Insert function arguments
Shift + A insertion point must be to the
right of the function name
Ctrl +
Shift + Enter formula as array formula
Enter
Ctrl + Display the Create Names from
Shift + F3 Selection dialog box
There must be defined names
Display the Paste Name dialog
F3 in the workbook for command
box
to be available
Toggles between available
F4 combinations of absolute and
relative references
Calculate all worksheets in all
F9
open workbooks
Alt + H + Display the Insert Function dialog
Shift + F3
U+F box
Calculate the current active
Shift + F9
worksheet
(1) Complete formula and move
one cell to the left in a worksheet
or to previous unlocked cell in a
Shift + Tab is also under the
Shift + protected sheet; (2) Select
Navigation and Selection and
Tab suggestion from autocomplete to
Data categories
complete formula and move one
cell to the left or to previous
unlocked cell
(1) Complete formula and move
one cell to the right in a
worksheet or to next unlocked
Tab is also under the
cell in a protected sheet; (2)
Tab Navigation and Selection and
Select suggestion from
Data categories
autocomplete to complete
formula and move one cell to the
right or to next unlocked cell
Excel Keyboard Shortcuts: General
Additional
Shortcut #1 Shortcut #2 Shortcut #3 Basic Description
Comments
Alt + F4 Close current active Excel window
Alt + Space Display Control menu
Alt + T + O Display Excel Options dialog box
Redo/repeat last action or
Ctrl + Y
command
Undo/reverse last action or
Ctrl + Z
command

Excel Keyboard Shortcuts: Grid

Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
(1) If several rows/columns
Shift + Alt are selected, group
Alt + A +
+ Right rows/columns; or (2)
G+G
Arrow Otherwise, display Group
dialog box
Alt + A +
Hide grouped rows/columns
H
Alt + A + Show grouped
J rows/columns
(1) If grouped rows/columns
Shift + Alt are selected, ungroup
Alt + A +
+ Left rows/columns; or (2)
U+U
Arrow Otherwise, display Ungroup
dialog box
Alt + H +
Merge & Center cells
M+C
Alt + H +
Wrap Text
W
(1) Delete selected
rows/columns; or (2)
Alt + H +
Ctrl + - Display the Delete dialog
D+D
box to delete
cells/rows/columns
Alt + H +
Delete worksheet rows
D+R
Alt + H + Delete worksheet columns
Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
D+C
Alt + H + Command is only available when
Delete table rows
D+L active cell is within a table
Alt + H +
Delete table columns
D+M
Alt + H + Display the Row Height
O+H dialog box
Alt + H +
AutoFit row height
O+A
Alt + H + Display the Column Width
O+W dialog box
Alt + H +
AutoFit column width
O+I
Display the Standard Width
Alt + H +
dialog box to change the
O+D
default column width
Alt + H +
Lock active cell(s)
O+L
Alt + H +
Ctrl + 0 Hide active column(s)
O+U+C
Alternate between hiding
Applies if there are rows/columns
Ctrl + 8 and displaying outline
grouped
symbols
Alt + H +
Ctrl + 9 Hide active row(s)
O+U+R
(1) Insert rows/columns
above/to the left of the
Ctrl + Alt + H +
selected row/column; or (2)
Shift + + I + E
Display the Insert dialog box
to insert cells/rows/columns
Alt + H + Insert table rows above of Command is only available when
I+A the active cell active cell is within a table
Alt + H + Insert table columns to the Command is only available when
I+L left of the active cell active cell is within a table
Alt + H + Insert worksheet rows above
I+R of the active cell
Alt + H + Insert worksheet columns to
I+C the left of the active cell
Ctrl + Alt + H + Unhide any hidden columns May not work in certain
Shift + 0 O + U + L within selection (particularly newer versions) of
Excel by default. In those cases, you
can usually enable the shortcut by
Shortcut Shortcut Shortcut
Basic Description Additional Comments
#1 #2 #3
modifying the language bar hotkey
settings and changing the setting
(e.g. selecting "Not Assigned") for
the key sequence to switch input
keyboard layout
Ctrl + Alt + H + Unhide any hidden rows
Shift + 9 O + U + O within selection

Excel Keyboard Shortcuts: Navigation And Selection

Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
(Ctrl +
Home) + Select entire used range of
(Ctrl + Shift worksheet, from first to last cell
+ End)
(1) Within cells with AutoFilter
lists, close AutoFilter list; or (2)
Alt
Within dialog boxes, close the
expanded drop-down list box
F5 + (Alt
Alt + ; Select visible cells
+ S) + Y
Within a dialog box: (1) Select Specific letter is underlined in
Alt + A to
an option; or (2) Select/clear a the label of the relevant
Alt + Z
checkbox option/checkbox
(1) Within cells with
AutoComplete lists or
AutoFilter lists, display the
Alt + Down
AutoComplete list or AutoFilter
Arrow
list; or (2) Within dialog boxes,
expand the selected drop-down
list box
Alt + F Go to Backstage View
Go one screen to the right
Alt + Page
within active sheet / Go one
Down / Alt
screen to the left within active
+ Page Up
sheet
Switch windows and go to next
Alt + Tab
workbook
Alt + Up
Close AutoComplete list
Arrow
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
(1) Within a worksheet, go to
cell to the right, left, up or
down of current active cell; (2)
Within the Ribbon, move to the
option to the next (right) or
previous (left) option or tab; (3)
Within a menu or sub-menu,
Arrow Keys
switch between the main menu
and the sub-menu; (4) Within a
drop-down list, move between
items; (5) Within a group of
options, move between options;
or (6) When Extend Selection
mode is on, extend selection
Ctrl + Shift F5 + (Alt When in a cell, select data area
+* + S) + R around active cell
When in a cell selection, move
active cell clockwise to next
Ctrl + .
corner (top-right > bottom-right
> bottom-left > top-left)
F5 + (Alt Go to direct precedents within
Ctrl + [
+ S) + P active worksheet
F5 + (Alt Go to direct dependents within
Ctrl + ]
+ S) + D active worksheet
(1) When in a cell, select data
area around active cell (press
shortcut a second or third time
Ctrl + Ctrl + A is also under the
to select entire worksheet) or
Ctrl + A Shift + Formulas and Functions
select entire worksheet; or (2)
Spacebar category
When an object is selected,
select all such objects in
worksheet
(1) Go to edge of current data
Ctrl + Within a cell, only right and
area; or (2) Within a cell, skip a
Arrow Keys left arrows can be used
word to the left or to the right
Ctrl +
Go to active cell in worksheet
Backspace
Go to last cell (cell in lowest
F5 + (Alt
Ctrl + End used row and right-most used
+ S) + S
column) of worksheet
Within a cell, go to end of cell
Ctrl + End
contents
Ctrl + F Shift + F5 Alt + H + Display the Find and Replace
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
dialog with the Find tab
FD + F
selected
Alternate between current
Ctrl + F6 active workbook window and
next workbook window
Alt + H +
Ctrl + G F5 Display the Go To dialog box
FD + G
Display the Find and Replace
Alt + H +
Ctrl + H dialog with the Replace tab
FD + R
selected
(1) Go to first cell of
Ctrl + Home worksheet; or (2) Within a cell,
go to beginning of cell contents
Ctrl + Left- Add non-adjacent (1) Cells to
Mouse- current cell selection; or (2)
Button Click Sheets to current sheet selection
Ctrl + Page
Go to next sheet to the right /
Down / Ctrl
Go to prior sheet to the left
+ Page Up
F5 + (Alt Go to all precedents (direct and
Ctrl + Shift
+ S) + D indirect) within active
+{
+L worksheet
F5 + (Alt Go to all dependents (direct and
Ctrl + Shift
+ S) + P indirect) within active
+}
+L worksheet
(1) Extend selection to edge of
current data area; or (2) Within
Ctrl + Shift
a cell, select (or add to Within a cell, only right and
+ Arrow
selection) the word to the left or left arrows can be used
Keys
to the right of the current
selection/insertion point
(1) Extend selection to last cell
(cell in lowest used row and
right-most used column) of
worksheet; or (2) Within a cell
Ctrl + Shift or the Formula Bar, select (or
+ End add to selection) all the words
from the current
selection/insertion point to the
end of contents of cell or
Formula Bar
Ctrl + Shift
Find previous match
+ F4
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
(1) Extend selection to first cell
of worksheet; or (2) Within a
cell or the Formula Bar, select
Ctrl + Shift (or add to selection) all the
+ Home words from the current
selection/insertion point to the
beginning of contents of cell or
Formula Bar
Ctrl + Shift F5 + (Alt Alt + H +
Go to cells with comments
+O + S) + C FD + M
Ctrl + Shift
Select current active and next
+ Page
sheet to the right / Select
Down / Ctrl
current active and prior sheet to
+ Shift +
the left
Page Up
(1) Go to previous workbook;
Ctrl + Shift
or (2) Within a dialog box, go
+ Tab
to previous tab
Within a table: (1) First time
shortcut is pressed selects
active column within table; (2)
Second time shortcut is pressed
Ctrl + Space Select active column
selects active column header
(if any); and (3) Third time
shortcut is pressed selects
active column of worksheet
(1) Go to next workbook; or (2)
Ctrl + Tab Within a dialog box, go to next
tab
When End mode is on: (1) Use
(1) Turn End mode on; (2) arrow keys to go to edge of
Within a cell, go to end of current data area; (2) Use
current line; (3) When Scroll Home to go to last cell (cell in
Lock is turned on, go to cell in lowest used row and right-most
End lower-right corner of the used column) of worksheet; (3)
window; or (4) When a menu Use Enter to go to last non-
or sub-menu is visible, select blank cell to the right. End
last command of the menu or mode turns off automatically
sub-menu after pressing
arrow/Home/Enter key
Enter (1) Within Ribbon, display Enter is also under the Data
selected tab or execute selected category
command; (2) Within a dialog
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
box, perform action for default
command button in dialog box;
(3) Within cell selection, move
active cell to next cell (usually
right or down); or (4) Within
Data Form, go to first field in
next record
Within cell selection, move
Enter active cell to previous cell
(usually left or up)
(1) Within menu, submenu,
dialog box or message window,
cancel the command and close
Esc is also under the Data
Esc the menu, submenu, dialog box
category
or message window; (2) When
object is selected, cancel
selection
When a command or control is
selected, the Help Task pane
displays the Help topic
F1 Display the Help Task pane associated with the command
or control. If no Help topic is
associated, the Home of the
Help Task pane is displayed
F5 + (Alt + Alt + H + Display the Go To Special
S) FD + S dialog box
F5 + (Alt +
Select the current array
S) + A
F5 + (Alt + Alt + H +
Select all objects in worksheet
S) + B FD + O
Alt + H + Display/hide the Selection task
FD + P pane
F5 + (Alt +
Go to all dependents
S) + D + L
F5 + (Alt + Alt + H +
Go to cells with formulas
S) + F FD + U
F5 + (Alt +
Go to blank cells
S) + K
F5 + (Alt +
Select column differences
S) + M
F5 + (Alt + Alt + H +
Go to cells with constants
S) + O FD + N
F5 + (Alt + Go to all precedents
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
S) + P + L
F5 + (Alt + Alt + H + Select cells with conditional
S) + T FD + C formatting
F5 + (Alt + Select cells with same
S) + T + E conditional formatting
F5 + (Alt + Alt + H +
Select cells with data validation
S) + V FD + V
F5 + (Alt + Select cells with same data
S) + V + E validation
F5 + (Alt +
Select row differences
S) + W
Switch between panes in the
In a split worksheet, this
following order: worksheet,
F6 shortcut includes the split
Ribbon, Task pane, Zoom
panes
controls
Extend Selection mode allows
Turn Extend Selection mode on you to extend the current
F8
or off selection using only the arrow
keys
(1) Go to beginning of a row in
a worksheet; (2) Within a cell,
go to beginning of current line;
(3) When Scroll Lock is turned
Home on, go to cell in upper-left
corner of the window; or (4)
When a menu or sub-menu is
visible, select first command of
the menu or sub-menu
Left Mouse
Add adjacent cells or
Button +
worksheets to current selection
Shift
Page
Move 1 screen down / 1 screen
Down /
up
Page Up
(1) Extend selection by 1 cell;
or (2) Within a cell, select (or
Shift + Within a cell, you can only use
add to selection) the character
Arrow Keys right and left arrow keys
to the left or to the right of the
current selection/insertion point
When multiple cells are
Shift +
selected, select only the active
Backspace
cell
Shift + End Within a cell, select to the end
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
of the current row
Display the Context/Shortcut Equivalent to right-mouse-
Shift + F10
menu for the selected item button click
Repeat last find action/Find
Shift + F4
next match
Switch between panes in the
In a split worksheet, this
following order: worksheet,
Shift + F6 shortcut includes the split
Zoom controls, Task pane,
panes
Ribbon
Use arrow keys to move to
Add non-adjacent range to beginning of new selection.
Shift + F8
current selection Use Shift + Arrow keys to
select new selection
(1) Select to the beginning of
Shift + the current row or (2) Within a
Home cell, select to the beginning of
the current row
Shift + Page
Down / Extend selection 1 screen down
Shift + Page / 1 screen up
Up
Within a table: (1) First time
shortcut is pressed selects
Shift +
Select active row active row within table; (2)
Space
Second time shortcut is pressed
selects active row of worksheet
(1) Move one cell to the left in
a worksheet or to previous
unlocked cell in a protected
Shift + Tab is also under the
worksheet; (2) Within a
Shift + Tab Data and Formulas and
selection, move active cell to
Functions categories
the left; (3) Within a dialog box
or the Ribbon, move to
previous option or option group
(1) Within a dialog box,
perform the action that
corresponds to the selected
button, or select or clear a
Spacebar
checkbox; (2) Within the
Ribbon, activate the selected
command or control or open the
selected menu or gallery
Tab (1) Move one cell to the right in Tab is also under the Data and
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
a worksheet or to next unlocked
cell in a protected worksheet;
(2) Within a selection, move
Formulas and Functions
active cell to the right; (3)
categories
Within a dialog box or the
Ribbon, move to next option or
option group

Excel Keyboard Shortcuts: PivotTables

Shortcut #1 Shortcut #2 Shortcut #3 Basic Description Additional Comments
Alt + N + V PivotTable

Excel Keyboard Shortcuts: Print

Shortcut Shortcut Additional
Shortcut #1 Basic Description
#2 #3 Comments
Alt + P + R +
Set Print Area
S
Alt + P + S +
Display the Page Setup dialog box
P
Display Print Preview area on Print tab
Ctrl + F2
of Backstage View
Display Print tab of Backstage View
Ctrl + P
(print)

Excel Keyboard Shortcuts: Sort And Filter

Shortcut Additional
Shortcut #1 Shortcut #2 Basic Description
#3 Comments
Alt + A + Q Advanced Filter
Alt + H + S +
Alt + A + SA Sort smallest to largest
S
Alt + H + S +
Alt + A + SD Sort largest to smallest
O
 Shortcut Additional
Shortcut #1 Shortcut #2 Basic Description
#3 Comments
Alt + H + S +
Alt + A + SS Displays the Sort dialog box
U
Display the Data Validation
Alt + A + V + V
dialog box
Alt + H + S + C Clear filter
Alt + H + S + Reapply filter and sort on
Ctrl + Alt + L
Y current range
Alt + H + S +
Ctrl + Shift + L Turn filter on or off
F
Right Mouse Button Filter by the selected cell's
+E+V value

Excel Keyboard Shortcuts: Text

Shortcut Shortcut Additional
Shortcut #1 Basic Description
#2 #3 Comments
Display the Convert Text to Columns
Alt + A + E
Wizard
Alt + A + Display the Import Text File dialog
FT box

Excel Keyboard Shortcuts: VBA And Macros

Shortcut Shortcut Shortcut Additional
Basic Description
#1 #2 #3 Comments
F5 is also under the
Within the Visual Basic Editor, execute
F5 Navigation and
macro
Selection category
(1) If Visual Basic Editor is closed, open
Visual Basic Editor; or (2) If Visual
Alt + F11
Basic Editor is open, toggle between
Excel and Visual Basic Editor
Alt + W +
Alt + F8 Display the Macro dialog box
M+V
Expand the Insert Form Controls and
Alt + L + I
ActiveX Controls drop-down menu
Alt + W +
Record Macro
M+R
 Shortcut Shortcut Shortcut Additional
Basic Description
#1 #2 #3 Comments
Alt + W +
Use Relative References
M+U
Display the Immediate Window in the
Ctrl + G
Visual Basic Editor
Within the Visual Basic Editor, display
F2
the Object Browser

Excel Keyboard Shortcuts: Workbooks And Worksheets

Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
Alt + H + D Alt + E +
Delete current active sheet
+S L
Alt + H + D
Delete active worksheet
+S
Alt + H + O Alt + E + Display the Move or Copy
+M M sheet dialog
Display the Move or Copy
Alt + H + O
dialog box to move or copy
+M
the active worksheet
Alt + H + O Display the Protect Sheet
+P dialog box
Alt + H + O Alt + O +
Rename current active sheet
+R H+R
Alt + H + O
Rename active worksheet
+R
Alt + H + O Expand the sheet Tab Color
+T drop-down menu
Alt + H + O Expand the Tab Color drop-
+T down menu
Alt + H + O Set current worksheet tab to
+T+N have no color
Alt + H + O Display the Unhide sheet
+U+H dialog box
Alt + H + O Display the Unhide dialog
+U+H box to unhide a worksheet
Alt + H + O
Hide current active sheet
+U+S
Alt + H + O
Hide active worksheet
+U+S
Alt + Shift
Insert new worksheet
+ F1
 Shortcut Shortcut
Shortcut #1 Basic Description Additional Comments
#2 #3
Ctrl + F11 New Macro sheet
Ctrl + F12 Display the Open dialog box
Close current selected
Ctrl + F4
workbook window
(1) Use arrow keys to move
Apply Move command on
window; and (2) When finished,
Ctrl + F7 active workbook window
use Enter to confirm or Esc to
(when not maximized)
cancel
(1) Use arrow keys to move
Apply Resize command on
window; and (2) When finished,
Ctrl + F8 active workbook window
use Enter to confirm or Esc to
(when not maximized)
cancel
Minimize current selected
Ctrl + F9
workbook window
Ctrl + N Create a new blank workbook
Display Open tab of
Ctrl + O Backstage View (open a
workbook)
Save active file (1) using
Shift + current file name and format,
Ctrl + S
F12 and (2) in current file
location
Ctrl + W Close the selected workbook
Display the Save As dialog
F12 Alt + F2
box
Alt + H + I Insert a new worksheet in the
Shift + F11
+S current workbook