MODULE OFFICE APPLICATION SOFTWARE - SOFAPP

CHAPTER 1: Introduction to Software Applications

Objectives:
a.) Differentiate the use of software applications.
b.) Recognize the types of software suites.
c.) Discover the different office tools that is being used in
businesses today.

Lesson 1: Software Suite

A software suite or application suite is a collection of computer programs —usually
application software or programming software— of related functionality, often sharing a similar
user interface and the ability to easily exchange data with each other.
Advantages

 Less costly than buying individual packages

 Identical or very similar GUI
 Designed to interface with each other
 Helps the learning curve of the user
Disadvantages:

 Some purchased features may never be used by the user

 May take a significant amount of disk space (bloatware)
 Likely to require significant effort for stuff
Types of Software Suites:

1. An office suite is a collection of bundled productivity software (a software suite) intended

to be used by knowledge workers. The components are generally distributed together,
have a consistent user interface and usually can interact with each other.
2. An Internet suite is an Internet-related software suite. Internet suites usually include a
web browser, e-mail client (often with a news client and address book), download
manager, HTML editor, and an IRC client.
3. A graphics suite is a software suite for graphics work that are distributed together. The
programs are usually able to interact with each other on a higher level than the operating
system would normally allow. Examples are Adobe graphics suite, CoreIDRAW Graphics
Suite and Microsoft Expression Studio.

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4. An integrated development environment (IDE) is a software application that provides

comprehensive facilities to computer programmers for software development. An IDE
normally consists of at least a source code editor, build automation tools and a debugger.
Some IDEs, such as NetBeans and Eclipse, contain the necessary compiler, interpreter, or
both; others, such as SharpDevelop and Lazarus, do not.

For more knowledge about software suites, please check the link provided;
https://www.youtube.com/watch?v=Xx-JuUr9wXU

Lesson 2: Office Tools

Application software that assist users in regular office jobs like creating, updating and
maintaining documents, handling large amounts of data, creating presentations, scheduling, etc.
are called office tools. Using office tools saves time and effort and lots of repetitive tasks can be
done easily. Some of the software that do this are:
1. Word processors
2. Spreadsheets
3. Presentation software
4. E-mail tools

Word Processor
A software for creating, storing and manipulating text documents is called word
processor. Some common word processors are MS-Word, WordPad, WordPerfect, Google docs,
etc.

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A word processor allows you to:

1. Create, save and edit documents
2. Format text properties like font, alignment, font color, background color, etc.
3. Check spelling and grammar
4. Add images
5. Add header and footer, set page margins and insert watermarks

Spreadsheet
Spreadsheet is a software that assists users in processing and analyzing tabular data. It is
a computerized accounting tool. Data is always entered in a cell (intersection of a row and a
column) and formulas and functions to process a group of cells is easily available. Some of the
popular spreadsheet software include MS-Excel, Gnumeric, Google Sheets, etc. Here is a list of
activities that can be done within a spreadsheet software:

 Simple calculations like addition, average, counting, etc.

 Preparing charts and graphs on a group of related data
 Data entry
 Data formatting
 Cell formatting
 Calculations based on logical comparisons

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Presentation Tool
Presentation tool enables user to demonstrate information broken down into small
chunks and arranged on pages called slides. A series of slides that present a coherent idea to an
audience is called a presentation. The slides can have text, images, tables, audio, video or other
multimedia information arranged on them. MS-PowerPoint, OpenOffice Impress, Lotus
Freelance, etc. are some popular presentation tools.

Email Tools
Email is a service which allows us to send the message in electronic mode over the
internet. It offers an efficient, inexpensive and real time mean of distributing information among
people.

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For more knowledge about office tools, please check the link provided;
https://www.youtube.com/watch?v=KzS2ivdiSS8

REFERENCES

https://www.tutorialspoint.com/basics_of_computers/basics_of_computers_office_tools.htm

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